ASCLS Region X
2017 Spring Cactus Conference
March17th & 18th, 2017
Annenberg Center for Health Sciences
Eisenhower Medical Center
Rancho Mirage, California
EXHIBITOR PROSPECTUS
ASCLS Region X (Arizona-Nevada, California, and Hawaii ASCLS Societies) invite you to take part in our annual Regional CactusConference March 17th18th at the Annenberg Health Sciences Center located on the Eisenhower Medical Center Campus in beautiful Rancho Mirage, California.
This year’s program will include speakers covering the latest technical information for the Clinical Laboratory Scientist as well as addressing challenging administrative issues facing today’s laboratory managers. The Spring Cactus Conference is intended to be a mix of continuing education, product exposure, and social networking. We want your participation in all these efforts.
Included with this prospectus is an Application for Exhibit Space and specific information regarding what is included in the booth rental. The deadline for securing booth space is February 18, 2017. After this date, a $50 late fee will apply.
We recognize your current marketing challenges in complying with the Sunshine Act, so we want to provide multiple ways for you to support our efforts in conjunction with your own.
If you are not able to take part in the exhibits, but wish to provide sponsorship for the event, a Sponsorship Form is also included. Sponsorship or other donations toward speakers, breaks or meals is always appreciated and recognized.
We thank you for your continued support of ASCLS Region X and the ASCLS Societies of Arizona-Nevada, California, and Hawaii. We lookforward to seeing you in Rancho Mirage!
Please feel free to contact me with any questions you may have.
Joshua Pulido714.856.9200
GENERAL INFORMATION - EXHIBITS
Friday, March17th,2017 and Saturday, March 18th, 2017
Exhibits open with lunch to be served in the Exhibit Hall area
Booth Information
Each booth rents for $550. If a double booth is what you need, the cost is only $1,000, for twice the space! We also have space for demonstration vehicles at $1,000 per vehicle. The contract and payment are due no later than February 18th, 2017. Checks should be made payable to: ASCLS Region X.
We encourage vendors to be actively involved in our conference and educational program. An additional discount of $150 will be provided on booth rental for providing an educational speaker for our program. Discount will be provided for up to two speakers per Vendor Company.
Booth rental includes two conference registrations. Additional registrations/meal tickets can be purchased for $25.00/person. Vendors may attend any of the breakout or general session lectures.
Hotel Arrangements
The following Area Hotels offer discounted rates to those attending functions at Eisenhower Medical Center. Please contact each facility for their current discounted rate.
Courtyard by Marriott (Palm Desert only)
Hilton Garden Inn (Rancho Mirage)
Holiday Inn Express & Suites (Rancho Mirage)
Homewood Suites by Hilton (Palm Desert)
Miramonte Resort and Spa (Indian Wells)
Rancho Las Palmas (Rancho Mirage)
Renaissance Esmeralda Resort and Spa (Indian Wells)
Residence Inn by Marriott (Palm Desert)
EXHIBITOR RULES AND REGULATIONS
Contract for space: The application for space and the formal notice of assignment constitutes a contract for the right to use the space allotted. In the event of fire, strikes or other uncontrollable circumstances, this contract will not be binding.
Use of space: No exhibitor shall assign, sublet, or share the whole or any part of the space allotted without the knowledge and consent of the convention committee. Aisles must be kept clear. Exhibitors must comply with all safety, fire and health requirements during set-up, operation and teardown.
Exhibit space: Each exhibit booth shall have one 6 ft table.
Assignment of space: The committee will assign what is considered best space available. Exhibitor will be notified, in writing, of booth assignments prior to the meeting. All dimensions and locations of the booths on the floor plan are believed to be accurate. The committee reserves the right to make modifications to the floor plan as deemed appropriate. Space is assigned on a first-come-first-served basis. No space is assigned without the official contract and payment of the exhibit fee.
Hours of the exhibit: Setup will be on the morning of Friday, March 17thwith dedicated exhibitor hours starting later in the day on Friday, March 17th.
Dismantling: Exhibitor expressly agrees not to teardown the exhibit or do any packing before closing hour of the exhibit on Saturday, March 18th. Teardown must be complete by 5:00 PM.
Exhibit hall admittance/badges: Exhibitors must furnish the committee with an advance list of all their representatives. Badges will be required to be admitted into the exhibit hall for all convention attendees, including exhibitors.
Liability: ASCLS Region X officers or committee members will not be responsible for the safety or the property of the exhibitors, their agents or employees, from theft, damage or fire, accident or other cause, but will use reasonable care to protect the exhibitors from such loss. Exhibitors wishing to insure their goods must do so at their own expense.
Care of building/equipment: Exhibitors, or their agents, shall not injure or deface the walls or floors of the building or booths. No signs or other articles shall be posted, nailed or otherwise attached to the floors, walls, furniture or fixtures.
Cancellation and refund policy: All booth cancellations must be submitted in writing to the committee. Full refunds, less $100 administrative fee, will be made for canceled booths on or before March 1, 2017.
ASCLS Region X Tax ID #: 23-7082579
ASCLS Region X
2017 Spring Cactus Conference
March 17th & 18th,2017
Annenberg Health Sciences Center
Eisenhower Medical Center
Rancho Mirage, California
APPLICATION FOR EXHIBIT SPACE
Application for exhibit space at the 2017 Conference indicates the applicant’s willingness to abide by all accompanying exhibit terms and conditions, general regulations as well as such additional rules and regulations as the conference management deems necessary for the success of the exhibition.
Full payment for each booth must accompany this application. You may fill this out electronically and e-mail it . Checks should be payable to ASCLS Region X. Upon receipt of your check, a booth will be reserved and you will be mailed a confirmation letter that will include shipping instructions and other pertinent information.
ASCLS Region X Tax ID#: 23-7082579
Company Name*: ______
Contact Person*: ______
Mailing Address*: ______
Phone*: ______Cell phone: ______
E-mail*: ______
Product/Company description*:
Number of booths: ______x $550 = ______
Number of additional booths: ______x $450 = ______
Number of demonstration vehicles: ______x $1000 = ______
Number of speakers provided: ______x ($150) = ______Total: ______
Paper applications and checks should be mailed to:ASCLS Region X Conference
Attn: Joshua Pulido
102 N Westwind Dr
El Cajon, CA 92020
Electronic applications should be e-mailed to:
Names of representatives to be present at the booth
1.______
2.______
3.______
4.______
Do you require a 110V line? Yes or No How many? ____ (There will be an additional charge for multiple lines.)
Do you require a 220V line? Yes or No (There will be an additional charge.)
Please do not place my booth(s) next to these companies:
Special needs:
ASCLS Region X
2017 Spring Cactus Conference
March 17th & 18th, 2017
Annenberg Health Sciences Center
Eisenhower Medical Center
Rancho Mirage, California
SPONSORSHIP FORM
To help make the conference a success, we ask for your sponsorship in any way you’d like. There are options below, but donations are appreciated and recognized in many different ways. Please designate if you would like to sponsor other events or activities not listed at the bottom. All sponsors will be acknowledged in printed material as well as in signage at the conference.
Company Name: ______
Address:______
Contact Person: ______
Phone Number: ______
E-mail: ______
Sponsorship amount: $ ______
Cost for conference activities is listed next to each item. Sponsorship money can be used to sponsor all or part of the activity. Please makes checks payable to: ASCLS Region X. The ASCLS Region X tax ID#: 23-7082579
_____ Friday Evening Opening Reception ($800)
_____ Morning Coffee ($300) (Circle one: Friday or Saturday)
_____ Keynote Speaker ($1,000)
_____ Lunch ($500) (Circle one: Friday or Saturday)
_____ Breakout Speaker Sponsorship ($500)
_____ Break ($300) (Circle one: Friday or Saturday)
_____ Other (please designate) ______
Please send paper copies of this form and checks to:ASCLS Region X Conference
Attn: Joshua Pulido
102 N Westwind Dr
El Cajon, CA 92020
Electronic copies may be e-mailed to: