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Minutes of the Board of Directors Meeting
January 25th, 2017“Because at DRHC, You Deserve the Best!”
Minutes of the
Board of Directors Meeting
January 25th, 2016
Resource Room, 58 Goodall Street, Dryden, Ontario
1. Call To Order: Sandra Boyko called the meeting to order at 17:34.
2. Roll Call:
Present: / S. Boyko, ChairR. Bruyere
D. Armstrong-Ross
S. Viherjoki
R. Van Oort
K. Vares / G. Johnston
J. Park
S. Moore
J. Green
S. Van Haesendonck
A. McAuley / D. Goulet
C. Brown
W. Petranik(teleconference)
S. Lappage(recorder)
Regrets: / N. Bush
K. Seeley / M. Ferguson / K. Campbell
Guests: / C. Trist, Manager Information Technology
R. Martyn, CKDR
3. Declaration of Conflict of Interest: None declared.
4. CONNECTING TO PURPOSE: PATIENT STORY/ORGANIZATIONAL WIN
R. Van Oort shared a letter sent in by a patient who expressed gratitude for the excellent care and attention during their stay at DRHC. Information and calls from the hospital prior to admission answered many questions and made it all easy upon arrival, ease with parking, greeted by the volunteers and staff who were very friendly. The hospital was complimented for it’s overall appearance, functionality and the seamless co-ordination of home care.
5. education/delegation: IT (Information Technology) Security
C. Trist presented DRHC’s measures and systems designed to securely protect and safeguard information and infrastructure utilizing various forms of technology developed to create, store, use and exchange such information against any unauthorized access, misuse, malfunction, modification, destruction and /or improper disclosure. The areas referred to are: internal hardware and software components, logical design, and disaster & recovery. An intrusion detection compliment will be added in the near future.
Dr. S. Viherjoki arrived 1742
S. Boyko thanked C. Trist for his presentation.
W. Petranik joined the meeting via teleconference 1800.
6. CONSENT AGENDA:
A.Minutes of the Regular Board Meeting – November 2016
B.Minutes of the Resource Committee Meeting January 2017
C.Report from the Chief Executive Officer
D.Report from the Chief Nursing Executive- Handout
E.Report from the Dryden Area Family Health Team
7. iTEMS SEVERED FROM THE CONSENT AGENDA:
Removed the Report from the Dryden Area Family Health Team, no report available.
Motion #16-17 01: THAT the Board of Directors of the Dryden Regional Health Centre approves the items from the Consent Agenda, as amended.
Moved by: B. Bruyere Seconded by: J. Park
CARRIED
8. BUSINESS ARISING FROM THE CONSENT AGENDA:
i. Board Meeting Evaluation –
The evaluation summary was reviewed. Brief discussion took place on Board membership and attendance.
9. nEW BUSINESS:
Pillar / Topic / Big GoalPeople / Presentation: Engagement Survey Results
i)Physician Engagement Survey Results Summary
S. Moore presented on engagement surveys and how they provide and assist with service to our patients and community as well as measuring our progress. Actions going forward will relate to continued follow up based on survey results. / Platinum Quality Healthcare Workplace Award by November 2016
Quality and Safety / Meditech 6.1
W. Petranik reported hospitals are looking to transition existing modules to the Meditech 6.1. Our version is somewhat behind and as technology progresses support for the current version will become obsolete. The cost is significant, therefore, how are we going to finance the change. A regional project team has created focus groups, providing presentations and tours at hospitals. DRHC participated in a full day of interviews and interactive information / input sharing. / Exemplary Standing Accreditation Award in May 2015
Service Patient Experience / Patient Statistics to December 31st, 2016
W. Petranik reported on and reviewed the patient statistics to December 31st, 2016. / Outperform the OHA small hospital average for overall patient satisfaction for both inpatient & emergency care by 2016/17
NRC Picker Survey Process
W. Petranik explained the process with the external survey provider and their role and results. Review of the survey processes and considerationof a means of a regional survey carrier and/or provider are in discussion stage.
Finance
Facilities / Financial Statements to December 31st, 2016
A. McAuley and W. Petranik reviewed and provided explanation to the financial statements and a brief discussion took place.
Motion #16/17 02: THAT the Board of Directors of the Dryden Regional Health Centre approves the Financial Statements to December 31st, 2016, as presented.
Moved by: G. Johnston Seconded by: Judi Green
CARRIED
Minutes of the Fiscal Advisory Committee January 2017
The minutes were reviewed and a motion was made to accept as amended. Correction: *Complete sentence about # of cardiac monitors.
Motion #16/17 03: THAT the Board of Directors of the Dryden Regional Health Centre approves the January 2017 Fiscal Advisory Committee minutes, as amended.
Moved by: S. Van Haesendonck Seconded by: J.Green
CARRIED / Annual Balanced Budget; Annual Capital Spending $600K; Maintain Current Ratio Benchmark
Annual Operating Budget
A. McAuley reported that the initial operating budget was submitted to the LHIN in November 2016. No changes have been made from original submission and Board approval is required. The budget was presented to the Resource Committee on January 11th, 2017. Balanced budget with projected small surplus of $65,000.
Motion# 16/17 04: THAT the Board of Directors of the Dryden Regional Health Centre approves the 2017/2018 annual operating budget, as presented.
Moved by: G. Johnston Seconded by: S. Van Haesendonck
CARRIED
Ratify RFP – Air Handler
A. McAuley reported on the RFP process. A brief discussion took place. AK Company is being awarded the project.
MOTION #16/17 05: THAT the Board of Directors of the Dryden Regional Health Centre approves awarding the East Wing Project to AK Company for the Air Handler project. Amount of $389,000.
Moved by: C. Brown Seconded by: J. Park
CARRIED
Patient Lift System
Alex McAuley explained and discussed the need for a patient lift system along with a process to redirect funds ($9000.00) for this purchase. Approved funds outlined in the capital budget 2016/17 for an autoclave can be used to purchased the patient lift system.
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MOTION #2016/17 06: THAT the Board of Directors of the Dryden Regional Health Centre approve the directing of funds from the approved autoclave capital plan 2016/17 to a patient lift system ($9000.00)
Moved by: B. Bruyere Seconded By: J. Park
CARRIED
Innovation
Integration
Growth / DIHCO (Integrated Health Care Organization)
W. Petranik gave a summary on the project and the vision for the future. A framework report is required for submission to the LHIN, deadline is the end of March 2017. / Creation of Dryden Area Health Hub by 2016
Strategic Planning
W. Petranik reported that DRHC’s strategic plan ended in 2016. The Integrated Health Care Organization and LHIN blueprint may influence direction and strategies. There should be a clearer picture / direction relating to goal setting and planning by the end of March. A planning process taking 3 to 4 months will be implemented after that time. Board input and feedback is welcome at any time.
10. INFORMATION ITEMS:
- Governance Centre of Excellence Offerings
- Investing in Youth with Rich Returns
- North West LHIN Video Conference Governance To Governance Session Feb 21
- Health System Capacity Pressures
- LHIN Notice of Amendment to Service Accountability Agreements
PRESS BREAK – 10minutes
11. iN-CAMERA SESSION:
Motion #16-17 07: THAT the Board of Directors of the Dryden Regional
Health Centre adjourns to the In-camera session at 1845 hrs.
Moved by: J. Green Seconded by: S. Van Haesendonck
CARRIED
12. BUSINESS ARISING FROM THE IN-CAMERA SESSION
NONe
Motion #16 -17 08: THAT the Board of Directors of the Dryden Regional
Health Centre approves credentialing of Medical Staff, as presented in the In-Camera session.
Moved by: C. Brown Seconded by: J. Park
CARRIED
13. OBSERVER COMMENTS–NONE
14. Executive Session - NONE
15. ADJOURNMENT
Motion #16-17 09: THAT the regular meeting of the Board of Directors of the
Dryden RegionalHealth Centre is adjourned at 1941 hours.
Moved by: J. Park Seconded by: B. Bruyere
CARRIED
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Minutes of the Board of Directors Meeting
January 25th, 2017“Because at DRHC, You Deserve the Best!”
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Sandra Boyko, Chair
Wade Petranik, Secretary of the Board