City Recorder

City of Aurora Oregon

21420 Main Street
Aurora, OR 97002

503.678.1283 office

503.678.2758 fax

This organization is an equal opportunity provider

About Aurora’s City Government

The City of Aurora is a chartered home rule city with astrong Mayor form of government. The City Council is comprised of a Mayor and fourCouncilors elected from the city at large. The Mayor serves on anunpaid basis as the official conductor of business of the City. The City Recorder position is established in the City Charter, and serves under the Mayor and City Council as the chief administrative officer.

The City Recorder is appointed by the Mayor with the consent of the Council, and holds his or her office at the pleasure of the Council or until his or her successor is appointed and qualified.

The population of Aurora was 918 at the 2010 population. The city’scurrent budget is just over$3.5 million. In addition to the City Recorder the city currently has 2 other full time positions that report to the Mayor: Finance Officer, Public Works Superintendent. The City also has one part-time administrative assistant, who is supervised by the City Recorder. The City also has a contract City Attorney, City Engineer and City Planner.

The Position
Under the City Charter, the City Recorder serves as the ex-officio clerk of the Council. In addition, under the general supervision of the Mayor and City Council, the City Recorder is responsible for implementation of Council’s policy. The City Recorder performs a high level of administrative, technical and professional work. The City Recorder exercises direct supervision of all Administration, Community Development and Municipal Court employees, volunteers and City contractors with the exception of the Municipal Judge, Finance Officer, and Public Works personnel. The City Recorder exercises fiscal supervision and authority over the personnel policies and practices, City records retention, and serves as the City’s election’s officer.

The following duties give a general example of the work requirements of this position. These examples are not meant to include all possible duties which the City Recorder may be expected to perform.

  • Serve as Utility Billing Clerk.
  • Maintain the integrity of the City Council processes and procedures by coordinating and assisting with Council meetings.
  • Providing administrative and technical support to the City Council.
  • Maintain City Code based on Council actions.
  • Serve as City elections officer.
  • Serve as the records manager; maintaining and responding to public records requests, maintain city records in accordance with OAR 166.200, archive records, and manage records destruction schedule.
  • Represent the City at regional and state levels, coordinating with other units of state and local governments.
  • Administer the City’s personnel policies.
  • Serve as code enforcement official and point of contact for land use planning, issuing building permits and coordination with city’s contract planner.
  • Provide risk and loss management oversight through coordination with City insurance agent on administration of policies, and confer with agent on pertinent insurance matters.

The Successful Candidate

Education and Experience
This position requires five (5) years of progressive experience in municipal government administration, preferably as a City Recorder,City Clerk, Assistant to City Administrator/Manager, or human resources professional, or any combination of experience and training that demonstrate possession of the knowledge, skill and abilities listed and ability to perform the essential job functions. Abachelor’s degree from an accredited college or university in business administration, public administration, human resource management or a related field can substitute for the required experience. Master’s level coursework in business administration, public administration, or a related fieldis desired. Prior experience in small town environment with limited staff is preferred.

The City desires candidates who are credentialed city recorders. If the successful candidate is not credentialed, the city will pay for coursework leading to credentialing.

Supervisory and Administrative Skills
Candidate must be able to perform at aprofessional management level with a thorough knowledge of municipal government, including utility billing, municipal operations, elections, public meetings, public records and the development ofinternal policies and procedures. In working with administrative staff, he/she needs to be an effective supervisor who is able to establish clear expectation, provide productive feedback, and foster an atmosphere of teamwork and collaboration.

Communication Skills. Candidates must have strong verbal and written communication skills and the ability to prepare reports, resolutions, ordinances, and give presentations as required.

Council and Community Relations
Excellent interpersonal skills are required to work effectively with citizens, committees, commissions, and the City Council. The individual must be able to relate to and work with all citizens and project a positive image of the City. He/she should be comfortable working in a small town environment and be willing to understand the culture of the community.

Intergovernmental Relations
The individual must be able to relate to and develop good working relationship with other governmental entities including other cities, the County, schools, the Council of Governments and state and federal agencies.

Compensation and Benefits

The hiring range for this position is $50,000 - $60,000, dependent upon qualifications. The City provides excellent health insurance through City-County Insurance Services. The City participates in the State of Oregon Public Employee Retirement System and offers competitive life insurance, vacation, and holiday benefits.

How to Apply

Persons interested in applying should submit acover letter indicating their specific interest in the position; a detailed professional resume that identifies the relevant qualification and experiences outlined in the position profile;and a list of five professional references, to include at least one supervisor, one peer, and one subordinate. Cover letters should be addressed to the Mayor. Send the application materialsto City of Aurora –City Recorder Recruitment, C/O the Mid-Willamette Valley Council of Governments, 100 High Street SE, Suite 200, Salem Oregon 97301. Applications will be accepted via email to . Position is open until filled. The first review of applications will occur on January19, 2018. Applications received after that date will not be considered, unless a qualified applicant is not selected from the first review.

Veteran’s Preference – The City of Aurora provides qualifying veterans and disabled veterans with employment preference in accordance with Oregon law. To claim preference, candidates must include a Veteran’s Preference Form (attached) and the required documentation with their application. The City of Auroraapplies a scoring methodology for veteran’s preference. In addition, pursuant to Oregon law, veteran candidates with transferrable skills will be granted an automatic interview. A "transferable skill" is a skill that a veteran has obtained through military education or experience that substantially relates, directly or indirectly, to the civil service position for which the veteran is applying. Candidates who possess transferrable skills should indicate that in their over letter.

The Community

Aurora was Oregon’s first national historic district and dates to 1856 when Wilhelm Keil brought his followers over the Oregon Trail from Missouri. Named after his Daughter, Keil established a Christian utopian society where property was owned jointly, the “colony” flourished and eventually totaled 18,000 acres with a New England-looking village, nearly all in white, surrounded by abundant farm lands. Given its history, the buildings in Aurora are not typical of other western towns. The history and artifacts of the Aurora Colony have been preserved and are on display at the Old Aurora Colony Museum, ( located in the center of the historic downtown.

Today many of the historic buildings are filled with antiques and specialty shops. The town is an international destination for antiques and vintage goods as well as the source for interior designers and movie andtelevision producers.

In addition to antiques, visitors and residents alike enjoy art studios, gallery art, Aurora Colony Days: The town will be bustling with family-friendly Street Fair, one-of-a-kind Aurora 5K Walk/Run, wonderful Art Show and sale, amazing Colony Parade,historicalMuseum exhibits and tasty food. A month long Concert in the Park series culminates with a big music and dance event on the final weekend.

Veterans' Preference Form

Under Oregon law, veterans who meet the minimum qualifications for a position may be eligible for employment preference. If you think you may qualify, please read this document carefully. Check the box for each item that applies to you.

This completed form and the required documentation must be submitted at the time you submit your employment application. Please indicate in your application cover letter that you are requesting veterans' preference and submit this completed form along with proof of eligibility with your application materials. Information submitted on or with this form will be used for the purpose of determining and awarding veterans’ preference in accordance with ORS 408.230.

Part 1 Qualified Veteran. You may claim veteran’s preference if you are able to check at least one of the following seven boxes and provide proof of eligibility by submitting a copy of your DD-214 or 215 and Certificate of Honorable Discharge if the DD-214 or 215 does not specifically indicate such. “Active duty” does not include attendance at a school under military orders, except schooling incident to an active enlistment or a regular tour of duty, or normal military training as a reserve officer or member of an organized reserve or a National Guard unit. ORS 408.225(1)(e)

I served on active duty with the Armed Forces of the United States for a period of more than 90 consecutive days beginning on or before January 31, 1955 and was discharged or released under honorable conditions; or

I served on active duty with the Armed Forces of the United States for a period of more than 178 consecutive days after January 31, 1955 and was discharged or released under honorable conditions; or

I served on active duty with the Armed Forces of the United States for 178 days or less and was discharged or released from active duty under honorable conditions because of a service-connected disability; or

I served on active duty with the Armed Forces of the United States for 178 days or less and was discharged or released from active duty under honorable conditions and have a disability rating from the United States Department of Veterans Affairs; or

I served on active duty with the Armed Forces of the United States for at least one day in a combat zone and was discharged or released from active duty under honorable conditions; or

I received a combat or campaign ribbon or an expeditionary medal for service in the Armed Forces of the United States and was discharged or released from active duty under honorable conditions; or

I am receiving a nonservice-connected pension from the United States Department of Veterans Affairs.

Part 2 Qualified Disabled Veteran. You may claim additional employment preference if you can check any of the following three boxes and provide proof of eligibility by submitting both (1) a copy of your DD-214 or 215 and Certificate of Honorable Discharge if the DD-214 or 215 does not specifically indicate such, and (2) a public employment preference letter from the United Sates Department of Veterans Affairs or other verifiable documentation certifying disabled veteran status. ORS 408.255(1)(c)

I am entitled to disability compensation under laws administered by the United States Department of Veterans Affairs; or

I was discharged or released from active duty for a disability incurred or aggravated in the line of duty; or

I was awarded the Purple Heart for wounds received in combat.

I hereby claim veteran’s preference and certify that the above information is true and correct. I understand that any false statements may be cause for my disqualification or dismissal, regardless of when discovered.

______
Print Name

______
SignatureDate

Position Applied For: ______

Preference will not be awarded without proper documentation.
You must submit your DD-214 or 215 and other listed documents prior to the application deadline.
Late or incomplete submittals will not be considered.