International Fraternity Officer Job Description

Position: ALUMNAE REGIONAL COORDINATING SPECIALIST

Position Overview / The Alumnae Regional Coordinating Specialist serves as a key member of the regional team to realize the attainment of Fraternity goals by assisting in areas where the team needs support in managing a higher number of alumnae groups.She assists her specific regional team in assessing the needs of that region in meeting the Fraternity goals, has a thorough understanding of the alumnae leadership model and uses that understanding to support programs and activities that result in assuring the health and wellbeing of the alumnae member segment.For the 2011-2013 biennium, this position is a pilot, and therefore, the responsibilities and duties are subject to development and change.
Key
Responsibilities / Works with members of regional team to assess alumnae segment condition within the region, analyze regional needs, set annual goals and objectives for the region
Assists with Fraternity events in the region
Provides guidance to alumnae organization to show the benefits of membership
Works in collaboration with the Alumnae Regional Membership Specialists (ARMS) and Alumnae Regional Programming Specialists ARPS) in the development and execution of action plans to achieve objectives that center around increasing the number and level of involvement of members and programming for clubs
Provides leadership to clubs in setting goals and action plans for success
Collaborates with ARMS and Headquarters OEE department to analyze member potential in both organized and unorganized areas
Encourages the sharing of practices and lessons learned across regions
Maintains frequent contact with alumnae organizations in the region, regional team members and Grand Vice President Alumnae (GVPA)
Completes other communications (email, letters) as needed/directed
Assists with manual rewrites and publications as needed
Develops/delivers presentations at workshops, alumnae regional events and convention as needed
Promotes life-long membership by working with alumnae organizations to support chapters and insure a smooth transition of chapter seniors from status of collegian to that of alumna
Routinely reviews AC reporting requirements and communicates follow-up with ACs when needed
Review AC by-laws for Fraternity alignment and works with ACs to develop by-laws
Collaborates with CRCSs on correlating issues or pilot projects
Maintains internal regional AC profiles
Coordinates, assists to develop, and reviews social media and websites for AR2 ACs
Publishes AR2 newsletter/minimum of 4 additions annually
Encourages use of best practices in region
Collaborates with ART to deliver regional communications
Reporting Relationships / Reports to Alumnae Regional Director
Interacts with Grand Vice President Alumnae, Grand Vice President Programming, Grand Vice President Membership, Director Philanthropy and Headquarters staff
Travel / Biennial convention: 6 days
Biennial Officers Workshop: 4 days, non-convention year
Alumnae leadership regional events: TBD by alumnae regional team
FDS Signature Events within the region: hotel and meals will be covered by the Fraternity, travel will be paid by the individual or regional team pending ARD/CRD approval
Other events, meetings, workshops and leadership opportunities as requested
Time Commitment / Approximately 10 to 15 hours per week.Many weeks will call for less time;some may call for additional time.This will be determined by time of year and associated activities
Personal Benefits / Personal and professional growth in strategic planning, team building, project management and servant leadership
Development of life skills that transfer to professional and personal areas of life
Satisfaction ofassistingalumnae organizationsreach full potential of becoming premier organizations in their own communities, which contributes to the achievement of Fraternity goals
Satisfaction ofaddingvaluetolifelong membership
Opportunities to grow and refine written and oral communication/presentation skills
Expense of Fraternity-required travel is paid by the Fraternity
Qualifications
Knowledge/ Experience / Experience as a local alumnae organization leader or other experience as either collegiate or alumnae officer above the local level
Broad Fraternity knowledge and perspective, with particular understanding of the alumnae member segment and the alumnae model
Skills and Abilities / Servant Leader Role Model: sets the standard for and consistently demonstrates the behaviors of servant leadership; always adheres to Pi Phi values
Execution Skills:results oriented, proactive and decisive; gets work done through others; strong time management and organizational skills
Effective Communication: possesses strong oral and written communication skills; makes effective presentations and speeches; gets messages across that have the desired effect; demonstrates strong listening skills; influences others
Interpersonal Savvy:builds constructive and effective relationships; uses diplomacy and tact
Collaborative Style: builds strong partnerships and alliances with others by identifying mutual goals and fostering open dialogue; easily creates virtual teams; shares wins and successes
Conflict Management: finds common ground and gets cooperation with minimum noise; reads situations quickly and is good at focused listening
Directs & Develops Others:gives clear directions and lays out work in a well-planned, organized manner; maintains two-way dialogue about work and results without micro-managing; coaches and mentor’s others to develop them and bring out their best
Problem Solving:solves difficult and complex problems with effective solutions; is excellent at honest analysis
Technical Skills: access to and basic proficiency with Internet/Email, Word, Power Point, Adobe Acrobat Reader, & Excel

Resources at OJD_AlumnaeRegionalCoordinatingSpecialist August 2017, page 1