Vermilion & District Minor Hockey Association
Fall Annual General Meeting
Wednesday, September 30, 2009
Present: Leslie Johnson, Maggie Rowe, Lori Wilhelm, Rob Borysiuk, Sharleen Moses, Aaron Rawlake, Mitch Smith, Keith Wilkinson, D’Arcy White, Russ Black, Howard Jackson, Ed Brown, Denis Mccormack, Karen Brown, Cindy Hines, Heather Bowman, Brenda Long-Farkash, Lorry Fleming, Kevin Millan, Christine Smith, Kathy Eyben, Randy Martin, Darcy Wasylik, Mike Webb, Shauna Frankiw, Tracy Long, Neil Hunter, Kim Hunter, Diane Budzilka, Sandy Katuski, Scott Webb, Clint McCullough, Anton Krys, Nicole Poliakiwski, Rick Yarmuch
President Randy Martin called the meeting to order at 7:05.
1.0Approval of Agenda: Motion by Ed Brown to accept the presented agenda. Seconded by Cindy Hines. All in favor.
2.0Approval of Minutes of Spring AGM: Motion by Shauna Frankiw to adopt the minutes of the Spring AGM as presented. Seconded by Leslie Johnson. All in favor.
3.0Treasurer’s Report: Christine Smith presented the attached report.
General Account - $17,684.29
Grill Account - $2709.62
GIC cashable – 37,902.77
20,000.00
Total cashable $57,902.77
Fixed 5 year GIC – 51,850.93
Expense/Income (8/1/2008 through 7/31/2009)
Total income – $129,103.97
Total expenses – $109,131.30
Net Gain for the year - $19,972.67
Books will be put onto Quick books.
Christine Smith motioned that her report be adopted as presented. Seconded by Maggie Rowe. All in favor.
4.0Team Accounts: Karen Brown reported:
Tiger Pride account has a balance of $3034.46
Team Accounts balance is $17640. Team accounts balance to start off the year should be $8000. We will transfer $3965.54 from Team Accounts into Tiger Pride, leave $8000 in team accounts and then the remainder will be transferred into the general account.
MOTION by Karen Brown that her report be adopted as presented. Seconded by Cindy Hines. All in favor.
5.0Division Number Review
- Initiation: 29 registered, 2 teams
- Novice: 41 registered, 3 teams
- Atom: 32 boys, 9 girls (8 want to play on girls team) 33 registered, 2 teams
- PeeWee: 32 registered + 1 overage, 2 teams
- Bantam: 23 registered males, 1 team
- Midget: 40 registered males, 3 teams
- Girls:
- Atoms- 8 Atom girls + 1st year Peewee, 1 team
- Bantam – 10 girls + 2nd year Peewee, 1 team
- Midget – 10 girls + 5 from Irma & 1 overage, 1 team
Discussion about Bantam/Midget team, possible have 4 Bantam move up and play Midget, this allowing better team numbers in both age groups. Randy Martin, Darcy Wasylik, & Maggie Rowe to sit down with Bantam parents and discuss.
The above numbers are still changing, may be some players coming in from surrounding organizations that do not have teams, decisions need to be made by October 7 as no changes will be made after team selection.
6.0Registration Overview: Kathy Eyben reported thatspring registration went over very well. There is some issue with collection of cheques, look at possibility of locked box in Stadium.
7.1Team Selection Process: Peewee & Midget will have tryouts October 9-11. Once
Tier 1 team is chosen the Tier 3 team will be divided evenly. Initiation/Novice/Flyweight coaches & directors to work together on team selection.
7.2Equipment Review: 4 sets of goalie equipment have been purchased. Sheps sports in Lloydminster have donated some equipment if you or someone you know is in need contact Dion Pollard at the Town Office.
8.0 Fundraising: Lorry Fleming has agreed to be Picture Night coordinator. Picture will
be on November 3. Photographer is once again Jim from the college. We will need 4 volunteers to help if interested contact Lorry.
We will also be hosting a Christmas Party again this year on November 28, same format as last year except this year we will have a live auction instead of silent. Nicole Poliakiwski & Carla Protsch will be heading this event.
Sandra Katuski has delivered the letters to all our annual sponsors.
9.0 Correspondence
- NEAHL meeting summary:
- Web-site is
- League fees to be paid by October 9, 2009
- Alberta Hockey Zone mtg: Kathy Eyben & Randy Martin attended the meeting in Boyle.
- New Provincial categorization, pilot program for this year, categorization will be based on number of players registered in the age division not total registered.
- Big concern this year with the H1N1 virus, be cautious with water bottles in the younger age.
- Feb 4-7 Winter Games will be held in Bonnyville/Cold Lake for Peewees & Bantam girls, if interested must register and then will be a play down for each division.
- Changes to goalie equipment requirements, check the website for information.
- Ice Users Meeting:
- Rental rates are up slightly, but we are still the lowest in the area.
- Please ensure that all mangers are aware of the ice booking/cancellation policies, it will be in the Mangers binder
- 1.28 million dollars has been allotted to spend on the facility, upgrades to take place 2009/2010. Upgrades to include ceiling, lights, flooring, boards, parking lot, entrance sign and several more. If interested in representing us on a board for these upgrade contact Mike Webb.
10.0Upcoming Events
A. Ref Clinic October 3-4. Motion by Keith Wilkinson that Minor Hockey pay for Level 1 & Level 2 plus ref book for any members of our association under the age of 18 that are willing to take the course. Seconded by D’Arcy White. All in favor.
B. Hockey scheduling for Novice & Initiation will be held in Paradise Valley Arena on October 5 @ 7 pm
C. 2009/2010 ECAFHL meeting was held on September 27. Kathy Eyben attended and provided the following over review. Female league is growing. This year in our league there will be 6 Atom teams, 7 Peewee, 8 Bantam, & 11 Midget. October 17 & 18 there will be a tiering tournament in Viking.
D. NEAHL – Category meeting will be held on October 17 at JR Robson School, Atom & up must have representation at this meeting. If more than 1 team in your division have 1 rep for each team.
E. NEAHL-Retiering meeting will be held November 30 at 7 pm at JR Robson School.
11.0Website/TV
This year we have a new website, it is up and running with a few small problems to work out. All meeting minutes are posted on the website as well as there are links to other organizations. We even have classified ads & Frequently asked questions (may take a couple of days to get your answer). If you have any idea of feedback please feel free to contact Diane Budzilka.
Ed Brown is working on the TV; he will be getting our ice schedule as well as pictures of all our sponsors, ect.
12.0 General Concerns & Comments:
Kathy Eyben made a motion that all Executive members have all concession shifts waved. Seconded by Ed Brown. All in favor.
Our bylaws say our books need to be audited yearly. Discussion and clarification about what is required. Leslie Johnson made a motion that we change our bylaws to read:
By-Law XIV – Review of Financial Transaction
14.1 A designated outside firm qualified to do so as designated by the Board of Directors shall review the financial transactions of the Association at the end of each fiscal year.
Seconded by Maggie Rowe. All in favor.
13.0 Elections
President: Nomination: Randy Martin. Nominated by Keith Wilkinson. Seconded by Ed Brown. Randy Martin accepts nomination.
Treasurer
Nomination: Helen Millar. Nominated by Shauna Frankiw. Seconded by Diane Budzilka. Helen was unable to attend but has agreed to accept nomination.
Secretary
Nomination: Michelle Eyben. Nominated by Darcy Wasylik. Seconded by Karen Brown. Michelle was unable to attend but has agreed to accept nomination.
Nomination: Lori Wilhelm. Nominated by Shauna Frankiw. Seconded by Maggie Rowe. Lori accepts nominations.
Nominees left the room for a vote.
Lori Wilhlem was elected Secretary.
Concession Coordinator
Nomination: Faye Myshak. Nominated by Kathy Eyben. Seconded by Lori Wilhelm. Faye was unable to attend but agreed to accept nomination.
Nomination: Kim Hunter. Nominated by Dacry Wasylik. Seconded by D’Arcy White. Kim accepted nomination.
Vote was held, ended in a tie. Kathy Eyben motioned that these 2 ladies co-chair the position. Seconded by Leslie Johnson. All in favor.
Discipline Coordinator
Nomination: Aaron Rawlake. Nominated by Darcy Wasylik. Seconded by Howard Jackson. Aaron accepts the nomination.
Grill Coordinator
Nominations: Cindy Hines. Nominated by Leslie Johnson. Seconded by Shauna Frankiw. Cindy accepts nomination.
Bantam Director
Nomination: Maggie Rowe. Nominated by Karen Brown. Seconded by Lori Wilhelm. Maggie has agreed to accept nomination.
Novice Director
Nomination: Mike Howard. Nominated by Darcy Wasylik. Seconded by Shauna Frankiw. Mike was unable to attend but accepts nominations.
Nomination: Howard Jackson. Nominated by Kathy Eyben. Seconded by Mike Webb. Howard accepts nomination.
Nominees were asked to leave the room for a vote.
Howard Jackson was elected our Novice director.
14.0Adjournment: Motion by Ed Brown to adjourn the meeting @ 9:05.
Submitted by: ______
Shauna Frankiw Randy Martin