VCG ROUTING AND INBOUND COMPLIANCE POLICY

Effective date: May 1st 2014

Revision date: December 1st, 2014

VCG locations: Paris, KY 40361

Bethel, VT 05032

Randolph, VT 05060

VCG vendors our required to access our Vermont Castings Group freight portal. VCGFreight.com is a web based application and can be accessed through the following link: The VCGFreight link is also referenced on all your VCG purchase orders for your quick reference.

Web based routing application will apply for the following modes of transportation.

  • Ground Parcel – Routing guide only.
  • Small package shipments weighting less than 90-lbs and do not exceed maximum dimensions.
  • LTL / Less Than Truckload – Routing guide and e-BOL completion.
  • 6 Pallets or 12 lineal feet. Contact VCG for shipments exceeding 6 pallets or 12 lineal feet.
  • Instructions to guide you through the BOL completion have been attached for your convenience.
  • For portal and routing assistance please contact :

Teresa Bailey

1-800-867-0454 Ext 658

The VCGFreight web routing will not apply to the following modes of transportation. If shipping instructions are not noted on the purchase order and the shipment requires routings via the modes listed below the vendor will be required to contact the VCG Purchasing team.

  • Express Parcel
  • Route on Fedex using VCG FedEx account number. Contact your VCG purchasing team for account numbers.
  • Express / air shipments require pre-authorization from the VCG purchasing team.
  • Air Cargo (Domestic and International)
  • Ocean
  • Full Truck Loads
  • LTL (capacity loads)- exceeding 6 pallet spots or 12ft of trailer length
  • LTL –exceeding 10,000 lbs
  • Prepaid and Add

Freight Handling:

Vendors are required to follow this guideline and adhere to all applicable requirements. Failure to do so may result in penalty fees.

  • All cartons (or pallets with a single item) must be clearly identified with Manufacturers Item Number, Description and Quantity.
  • All Purchase Order Numbers appearing on the shipping documents must be complete and accurate.
  • Packing Slip must accompany every shipment.
  • Heavy cartons should always be loaded on the pallet first, with lighter cartons last.
  • Pallet / Carton build place items with larger cartons on bottom of pallet (weight permitting) and lesser quantity cartons on top of pallet.
  • Double stacking of pallets permitted only if lower pallet is properly protected.
  • Number the cartons or pallets on a shipment (i.e. 1 of 10, 2 of 10, etc.). Complying with this will help us quickly discover shortages.
  • All cartons heavier than 70-lbs should display HEAVY weight warning.
  • Cartons containing more than one item are not permitted unless individually boxed and the outer carton notes ‘MIXED’.
  • VCG reserves the right to assign selected deliveries as ‘Subject to Count & Inspection’ regardless of FOB point if the integrity of the load is suspicious and time does not permit a complete breakdown and inspection at time of delivery.
  • Vendors that pre-pay freight must select carriers that respect the integrity of their shipments and correct problems that result in damaged goods.
  • Vendors using the VCGfreight.com tool for routing only and choosing to use their own internal bill of lading should tender shipments with the following billing address:
  • Third Party Bill: Vermont Castings Group

149 Cleveland

Paris, KY 40361

  • VCG generated BOL # must be reference on the vendor bol.

Non-compliance penalties:

Fees associated with non-compliance are detailed below and are subject to change.

Offset Expense –

  • Additional freight charges incurred from a non-compliant carrier will be credited from a current open PO or will be submitted for reimbursement if an open PO is not available.
  • Non – compliant carrier includes:
  • Carrier not selected through VCG vendor portal (per routing guidelines provided)
  • Non approved carrier on shipments requiring VCG authorization (per routing guidelines provided)
  • Misrouted shipments to the wrong VCG locations
  • Incorrect use of the VCG portal resulting in carrier routing issues
  • Incorrect classification of commodities resulting in additional charges from carrier for reclassification review.

Chargeback Fees –

  • All transaction deemed non-compliant and qualifying for offset expenses will be subject to an administrative penalty fee of $20.00 for the first occurrence
  • Additional occurrences or habitual non-compliance will be subject to the following administrative penalties:

  • Occurrences
/
  • Penalty Fee

  • 1
/
  • $20.00

  • 2
/
  • $30.00

  • 3
/
  • $40.00

  • 4
/
  • $50.00

  • 5
/
  • $60.00

  • 6
/
  • $70.00

  • 7 +
/
  • $75.00

Questions or concerns relating to these routing policies should be directed to:

Clint Purcell

Purchasing Manager

149 Cleveland Drive

Paris, KY 40361

859-987-0740 ext. 145

Amy Glascock

Logistics Manager

149 Cleveland Drive

Paris, KY 40361

859-987-0740 ext. 169

Revision 20141107 AMG 1