COLLEGE ADMINISTRATION ASSISTANT – POSITION DESCRIPTION
Job Title:
· College Administration Assistant / Reports To:
· Director of Operations
Functional Relationships:
· Director of Operations
· Teacher Relief Coordinator
· Database Manager
· Academic Staff
· Support Staff / Responsible for:
· Providing support and administrative assistance to the Director of Operations
Resource Allocation: only insert if applicable /
Person Specification/Skill Sets
· ICT Skills including MS Word, MS Excel
· High level of accuracy· Organised
· Initiative
· Self Motivated
· Good interpersonal skills
· Ability to handle pressure and meeting deadlines
· Team spirited
· Ability to maintain confidentiality.
PURPOSE OF POSITION:
The position is an administrative role, in support to the Director of Operations, Teacher Support Manager/CIMS Project Coordinator and Teacher Relief Coordinator.
N.B. The statements on the following pages are intended to describe the general nature and level of work. They are not intended to be construed as a list of all responsibilities, duties and skills required by the position and the incumbent. 2013
KEY RESULT AREAS / PERFORMANCE INDICATORS / EXPECTED OUTCOMES /Director of Operations Diary Management / · Support the Director of Operations by maintaining and arranging appointments promptly while confirming with staff/public/students
· Support the Director of Operations with the organisation of meetings, agendas and minutes typed and distributed. / · Director of Operation’s diary accurately reflects requirements
· Meetings organised according to requirements and follow up tasks completed as required.
Administration Tasks / · General work processing as directed by the Director of Operations.
· Filing: general office filing and student updates maintained.
· General office administration as delegated by the Director of Operations
· Assist with conference and travel arrangements for the Director of Operations as required.
· Assist with events arrangements: Scholars Assembly, St Cuthbert’s Day etc.
· Look after the Director of Operation’s visitors.
· Assist with clearance forms. / · High quality accurate documentation typed and prepared within the required time frame.
· Office is well organised and efficient.
· Visits to conferences/seminars/overseas schools are organised effectively and efficiently.
· College events are well organised.
· Visitors to the College are made to feel welcome and are looked after.
College Publications and Documents / · Student Reports – Assist with set up, proofing and distribution. / · Student Reports are printed and distributed accurately and on time.
ICT Records / Provide assistance to Director of Operations for the following;
· Data Entry for Synergetic
· Data Analysis for Synergetic
· Data Entry for College Calendar / · Data entry is accurate and timely.
· Data analysis is accurate and timely.
Relief / · Assist the Relief Coordinator by providing back-up for Relief staff in the Senior School. / · Classrooms are fully staffed.
Other Duties / · Other duties as directed by the Director of Operations
College Administration Assistant
Name: ______Signed: ______Date: ______
Assistant Principal
Name: ______Signed: ______Date: ______