VICLINK EXECUTIVE

Meeting held at 9.30am on Monday 12 July 2004 at Yarra-Melbourne Regional Library Headquarters, Langridge St., Collingwood

MINUTES

Present: Lynne Makin, Elisabeth Jackson, Barbara Horn, Peter Carter.

Alyson Kosina attended for financial items

Apologies: Julie Rae, Jenny Ruffy, Chris Payne

  1. Business arising from last meeting.

Magazine purchasing consortium. Subscription agents are not really interested in this idea. Has been handed on to Collections Co op for further investigation.

  1. Financial Items
  • Accounts for Ratification

Accounts as tabled were ratified – Moved Barbara, Seconded Elisabeth Carried

  • Accounts for payment up to 30/6/04

Moved Barbara, seconded Elisabeth, That the accounts as tabled be paid. Carried

  • Accounts for payment – July 2004. One Gulliver account for Nelson Australia was tabled. Moved Barbara, seconded Elisabeth that this be paid. Carried
  • Letter from Shaw and Gay, auditors was tabled. Accounts this year are straightforward so auditing account will not be too large.
  • A decision on the future of the Secretariat role for Viclink will be made by new Executive.
  1. Budget 2004-5

A revised budget and list of proposed membership fees was tabled.

Moved Barbara, seconded Peter: That the draft budget be approved and forwarded to the AGM for ratification. Carried.

Gulliver Budget will be forwarded to Gulliver AGM but redrafted with an explanation for the surplus.

  1. MAV Library Policy Development
  • Request from MAV for Viclink representative on policy planning group. (John Murrell has been attending).

It was resolved to ask John Murrell to continue on this group as the Viclink representative until after the election of the new Executive in August.

  • Discussion of Public Library Policy Scoping Paper (circulated by John M)

Members felt the Scoping Paper was lacking in sufficient strategic content – eg looking at social and demographic change and its impact on libraries and public libraries’ relationship with the various levels of government.

Elisabeth is to communicate both these items to John Murrell.

  1. Gulliver

Written report received from Julie Rae. Training has occurred for the new databases. Julie is trying to organise a meeting at the ALIA conference to talk about setting up a national consortium of public library consortia.

Gulliver AGM and elections for committee will be held just prior to Viclink AGM

  1. Viclink Business Plan

The circulated draft was approved. Julie to be requested to add dates and it will be circulated to members prior to the AGM where it will be proposed for adoption.

  1. SWIFT

Lynne tabled a letter from Joanne Duncan, Chair of the Ministerial Advisory Council on Public Libraries, to the effect that the MAC is interested in the SWIFT proposal and looking at how it can be advanced. They have asked Viclink to measure the level of support for the project before the next MAC meeting on 2 September.

Elisabeth will send a letter to all members including a short description of SWIFT and asking them to indicate their level of support on a scale ranging from “Ready to go now’ to “ not interested ever”.

  1. LGPro

Julie and Barbara are still investigating this.

  1. AGM and elections

Wendy Quihampton has requested that AGM and August meeting be held at State Library with Gorman Award presentation afterwards.

CPLG meeting will also be held there in the morning. Lunch to be provided but if possible without expensive catering staff.

John Binnion has requested that he make a presentation on the SWIFT project at the meeting.

We will need a new President, Secretary, Treasurer and Public Officer as all these have held the positions for maximum time allowed under the constitution. Also at least 2 new Executive members as Lynne and Chris are standing down.

Graham Dudley to be asked to be returning officer.

Elisabeth to send out nomination forms closing on 3rd August.

Executive members to contact prospective nominees.

  1. Other Business

10.1Delivering Collaboration Conference – 15th September. Feedback on the program is to be sent to Julie. It was stressed that the Conference will only be a success if Board Members attend and support it.

10.2 State Govt. Funding. It was agreed to support John Binnion’s suggestion regarding invoices. An email will be sent to Graham Dudley. We would like this resolved by 1 October.

10.2Senate Inquiry into public libraries. Julie will draft a letter expressing the view of the Executive that the report is disappointing in its lack of imaginative and far-reaching recommendations. Copy to be sent to the opposition.

Lynne reported that PLA is also taking up this issue.

10.3Public Libraries Australia

Lynne reported that there is a proposal for a PLA committee in Victoria.

The meeting ended at 12.00 noon