MINUTES
ACADEMY WATER AND SANITATION DISTRICT
Wednesday, January 18, 2017
ATTENDEES:
() Richard DuPontPresident Excused Absence
(x) Pam Rezin Secretary
(x) Walter Reiss Treasurer
(x) Steve CallicottVice President attending via phone
(x) Ronald CurryDirector
(x) Anthony PastorelloOperator
(x) Paul Murphy Attorney
( ) Neil Nalepa Operator
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__David Frisch – GMS
__David Anderson – Resident on Becky Drive
CALL TO ORDER: 6:00 pm
MINUTES:TheDecember 21, 2016minutes were approved.
REPORTS:
SECRETARY: Nothing to report
TREASURER:
December January
Checking: US Bank$ 113,462.82 $ 84,592.71
Colotrust : Water$ 371,770.14 $ 371,864.05
Colotrust : Wastewater$ 52,721.83 $ 52,761.37
Per the AWSD financials, the monthly financial statement had a net decrease of
-$5,530.16at the end of December with a year-to-date decrease of -$20,267.54.
OPERATOR:
POTABLE WATER SYSTEM:
Water producedgals1,250,463 water soldtotal gals1,003,800, resulting in aloss of 20%. The loss reflects the large leak on Deby Place that occurred in December. All systems are operating and in good repair.
WASTE WATER SYSTEM:
All systems are in good operating condition, December 2016, lagoons are in compliance.All samplings were in compliance. Results from the water sampling taken from random residences in Pleasant View Estates showed copper and lead levels were all in the normal range.
OLD BUSINESS:
AWSD Regulations and Bylaws:The Board continues to review and update the bylaws and policies. The Board plans to be completed with the documents by the end of 2017 and to implement them as of January 1, 2018.
Shallow wells easements on McCollom property:Paul said that there is no progress with Tari McCollom or her lawyer.
Wastewater Project: Dave updated the Board on the progress of the site application. He reported that it is waiting for the Town of Monument to sign off.
Dave also updated the Board with the grant money funding. Next proposed submittal date for grant money funding is July. Dave will keep the Board informed of any changes.
AWSD will be going through the state organization to obtain the loan needed for the project. A motion was passed to allow GMS Engineering to proceed with the preliminary application for the whole amount with the Vice president’s signature. When grant funds are obtained they will be applied towards the open loan balance.
Changes in the budget were discussed. Dave will modify the project contract to reflect the new budget. He will bring the revised contract to the February meeting.
NEW BUSINESS
Disclosure of Board Member Conflict of Interest: There were no conflicts.
David Anderson, a Pleasant View resident, attended the meeting. The Board members answered all his questions and supplied him with a current set of financial reports per his request. He was also directed on where he could obtain any past and future financial reports.
Rate increase:A motion was passed to increase the Wastewater fee by $20.00 per month, effective February 1, 2017.
Motion passed to hold the AWSD monthly meeting every 3rd Wednesday at 6:00pm at the Donald Wescott Fire Station located at 15415 Gleneagle Dr, Colorado Springs, CO 80921. The regular Board Meeting dates were adopted by the Board on this date. The regular Board Meeting dates for 2017 will be posted on the AWSD website.
Motion passed to authorize Ron to draft a letter reflecting that there were no changes in the service boundary map. The letter will be signed by the Secretary and posted to the DOLA website.
Walt will complete the Special District Annual Report for the El Paso County Planning and Development Dept. He will bring it to the February meeting for the Board’s review. Paul will give any assistance that might be needed.
Motion passed to approve theSlate of Directors/positions as Richard DuPont President; Steve Callicott Vice President; Pamela Rezin Secretary; Walter Reiss Treasurer; Ronald Curry Director.
The Board reviewed the resolution to define the responsibilities of the District and the property owner regarding District entry for repairs and improvements. It will be further discussed in the next meeting. Ron will send Paul a copy of the document for his review.
ADJOURNMENT: 7:20pm
Pamela M Rezin
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Pamela Rezin, Secretary