Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /
AGENDA
Thursday, November 10, 2005
San Jacinto Campus
Room #200
3:30 P.M.
I.OPEN MEETING
A.Call to Order
B.Pledge of Allegiance
C.Roll Call
D.Approve minutes of the October 27, 2005 meeting
E.Additions and/or Deletions to the Agenda
II.BOARD PRESIDENT & TRUSTEE REPORT
III.SUPERINTENDENT/PRESIDENT REPORT
IV.STUDENT TRUSTEE REPORT
V.COMMENTS OF INDIVIDUALS, GROUPS, DELEGATIONS
LIMITED TO AGENDA ITEMS
Public comments are limited to agenda items and shall be no more than five (5) minutes per speaker and twenty (20) minutes per subject unless further time is granted by the Board of Trustees.
VI. CONSENT AGENDA
A. Business Services
1.Item 2005/06-083Memberships 4
2.Item 2005/06-084Transfers of Appropriation 5
3.Item 2005/06-085Contract Agreements 6
4.Item 2005/06-086Approval of Payroll, Purchase Orders, Contracts,
and Warrants 8
5.Item 2005/06-0872005-2006 Budget Modification #2 9
6.Item 2005/06-088Quarterly Financial Status Report 10
7.Item 2005/06-089District/Auxiliary Quarterly Financial Reports 11
B.Human Resources
8.Item 2005/06-090Volunteers 12
9.Item 2005/06-091Tutor Assignments 13
10.Item 2005/06-092Substitute Assignments 14
11.Item 2005/06-093Separation 15
12.Item 2005/06-094Professional Expert Assignment 16
13.Item 2005/06-095Classified Appointments 17
14.Item 2005/06-096New and Late Start Associate Faculty 18
VII. OPEN AGENDA
A.Business Services
1.Item 2005/06-097Approval of the 2006-2007 Budget Calendar 19
2.Item 2005/06-098Fairbank, Maslin, Maullin & Associates, Inc. Agreement 20
B.Superintendent/President
3.Item 2005/06-080Capital Construction Project Policy 21
4.Item 2005/06-099Resolution of Censure 22
C.Academic Senate
5.Item 2005/06-100Two MSJC Academic Senates 23
VIII.COMMENTS OF INDIVIDUALS, GROUPS, DELEGATIONS
Public comments may address any item of interest to the public, other than agenda items, that are within the subject matter jurisdiction of the college. Comments shall be limited to five (5) minutes per speaker and twenty (20) minutes per subject unless further time is granted by the Board of Trustees.
IX.INFORMATION AGENDA
A.Superintendent/President
1.Donations to the Foundation24
B.Instruction
2.Community Education/Non Credit Update26
C.Human Resources
3.Police Reserve Officer Program - Discussion27
D.Academic Senate Report
E.Classified Senate Report
F.Associated Student Body Report
X.ADJOURNMENT
The Annual Organizational Meeting for the Mt. San Jacinto Community College Board of Trustees will be held Thursday, December 8, 2005, 3:30 p.m., San Jacinto Campus, Room #200.
The next regular meeting of the Board of Trustees is scheduled for Thursday, December 8, 2005, 3:30 p.m., San Jacinto Campus, Room #200.
Board of Trustee meetings are LINKED to room 130 on the Menifee Campus.
Additional information or available background material regarding any item on the agenda may be obtained by contacting the Administration Office at 951-487-6752, extension 1100 prior to the meeting.
*Any member of the public who wishes to speak before the Board must complete a Public Participation form and return it to the Board Chair prior to the meeting. Late arrivals will not be permitted to speak. (Forms are available at the speaker’s table)
MSJC Board of Trustee meetings are taped and video recorded per Government Code Sections 54953.5 and 54953.6 and Education Code Section 72121(a). Recordings shall be subject to inspection by members of the public in accordance with the California Public Records Act, Government Code Sections 6250.
Any person with a disability may request this agenda be made available in an appropriate alternative format. A request for a disability-related modification or accommodation may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting to:
Kathy Donnell
Executive Assistant to the Superintendent/President
1499 N. State St
San Jacinto, CA92583-2399
951-487-6752 ext. 1106
Office hours: 8:00 a.m. to 5:00 p.m.
Request must be received at least 48 hours prior to the meeting.
/Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /
ACTION
Item No.2005/06-083 / Section:
Business Services / Subject:
Memberships / Date:
11/10/05
EXHIBIT
None
BACKGROUND:
The Board has specifically approved all new memberships in the past. These are two new memberships.
- National Council for Marketing & Public Relations (NCMPR)
- CaliforniaCommunity College Athletic Directors Association
SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:
It is recommended the memberships be approved.
BUDGET IMPLICATIONS:
- Membership is included with conference registration.
- The $180 membership fee has been budgeted.
A /
Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /
ACTION
Item No.2005/06-084 / Section:
Business Services / Subject:
Transfers of Appropriation / Date:
11/10/05
EXHIBITS
Attached
RESOLUTION
It is recommended the Board of Trustees of the Mt. San Jacinto Community College District approves transfer of the attached budget appropriations.
BACKGROUND:
The 2005-2006 adopted budget represented the best estimates in both income and expenditures. As the year progresses we find some accounts with surplus funds and some under-budgeted. This agenda item provides the authorization to accomplish the needed transfers.
SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:
It is recommended the Board of Trustees approves the transfers of appropriations.
BUDGET IMPLICATIONS:
Funds are appropriated in the budget for this purpose. The total amount of transfers by fund are as follows:
Unrestricted General Fund 11$63,685
Restricted General Fund 12-0-
Child Development Fund 33-0-
Capital Outlay Projects Fund 41-0-
Self-Insurance Fund 61-0-
$63,685
/Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /
ACTION
Item No.2005/06-085 / Section:
Business Services / Subject:
Contract Agreements / Date:
11/10/05
EXHIBIT
Copies are available in the business office for information and review.
BACKGROUND:
Consultant / Event/Services /Date
/Amount/Funding Source
1. / Foundation for California Community Colleges / TANF – Child Development Careers Program / 06/01/05 to 05/31/06 / $14,554 – Categorical revenueDescription:An increase to original grant which provides funds for CalWorks students who will perform
part of their internship work in the CDECs.
2. / WesternTrainingCenter / Athletic and Physical Education faculty and staff /09/27/05
/$1,500 – PFE funds
Description:CPR and AED (Automated External Defibrillator) training for all athletic and physical
education faculty and staff.
3. / Robert Schmidt / Men’s Basketball /10/12/05 to 10/15/05
/$1,000 – ASB
Description:Mr. Schmidt has prepared 2005-2006 men’s basketball media guide.
4. / Riverside CountyOffice of Education / Classroom Rental /07/01/05 to 06/30/06
/$6,575 – Categorical revenue
Description:Modification #3 to increase total dollar amount which will provide for the rental of one
additional classroom.
5. / Life Signs / DSPS /10/21/05 to 12/16/06
/NTE $1,200 – Instruction
Description:Interpreters for faculty, department chair and evaluation meetings.
6. / Chris Klein / Foundation /10/01/05 to 09/30/06
/$73,623 – Foundation
Description:Mrs. Klein will assist MSJC Foundation as Foundation Consultant to assist in the
advancement of philanthropic support.
7. / Yosemite Community College District / Child Development Training Consortium /08/01/05 to 06/30/06
/$10,000 – Categorical revenue
Description:Funds to provide reimbursement of Child Development Education student registration and
textbook costs.
8. / Single Parents of Power, Inc. / CDEC Single Parents Workshop /12/02/05
/$1,000 – Categorical funds
Description:Consultant will provide a workshop for single parents.
SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:
It is recommended the Board provide authorization to execute the contract agreements.
BUDGET IMPLICATIONS:
Funds are appropriated in the budget for these contracts.
/Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /
ACTION
Item No.2005/06-086 / Section:
Business Services / Subject: Approval of Payroll, Purchase Orders, Contracts, and Commercial Warrants / Date:
11/10/05
EXHIBIT
Supporting documents are in the business office for information and review.
BACKGROUND:
- Payroll03MGeneral Fund$2,230,982.48
Categorical Funds$ 254,674.05
04AGeneral Fund$47,900.93
Categorical Funds$55,884.90
Total General Fund$2,278,883.41
Total Categorical Funds$310,558.95
Grand Total$2,589,442.36
- Purchase Orders P15835 – P16795 in the amount of $82,043.
- Purchase Orders Special Funded S00042 – S00047 in the amount of $6.
- Contract C10001 – C10306 in the amount of $17,972.
- Commercial warrants #14280428 – #14295593 in the amount of $693,339.
Ratification of Purchase Orders exceeding $10,000.
None
SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:
Approval is recommended. The Board of Trustees must authorize and approve all expenditures of the District to comply with applicable education and public contract codes.
BUDGET IMPLICATIONS:
Funds are appropriated for the items listed.
/Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /
ACTION
Item No.2005/06-087 / Section:
Business Services / Subject:
2005-2006 Budget Modification #2 / Date:
11/10/05
EXHIBIT
The resolution for expenditure of excess funds is attached.
BACKGROUND:
The District has been advised it will receive additional revenues for the general fund restricted in the amount of $3,000 for the Target Community Giving program, $14,554 for the TANF-CDC program, $6,500 for the Non-Credit Matriculation program, $317 for the Staff Diversity program, and $90,299 for the EOPS program. There will be a reduction in the amount of $4,000 for the Child Development Training Consortium program.
SUPERINTENDENT/PRESIDENT’S RECOMMENDATIONS:
Whereas, the governing Board of the Mt. San Jacinto Community College District has determined that income in the amount of $110,670 is assured to said District in excess of amounts previously budgeted, and
Whereas, the governing Board of the Mt. San Jacinto Community College District can show just cause for the expenditure of such excess funds,
It is recommended that such excess of funds be appropriated according to the schedule on the attached page.
BUDGET IMPLICATIONS:
The adoption of this resolution will increasethe general fund restricted by $110,670 (fund 12). A budget for the above programs will be filed with the Riverside County Office of Education and administered according to the state Budget and Accounting Manual, the Education Code, and Board Policy.
/Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /
ACTION
Item No.2005/06-088 / Section:
Business Services / Subject:
Quarterly Financial Status Report / Date:
11/10/05
EXHIBIT
The first quarterly report for the 2005-2006 fiscal year is attached.
BACKGROUND
Due to the financial condition of several community college districts, the State Legislature in 1986 enacted Education Code section 84043 which mandates a quarterly review of each community college district based upon criteria established by the Chancellor’s Office. Furthermore it requires that the District governing board review the report at a regular meeting and enter the report into the minutes. The report must then be filed with the CountySuperintendent of Schools and the State Chancellor’s Office for their review.
SUPERINTENDENT/PRESIDENT’S RESOLUTION
It is recommended the Board of Trustees of the Mt. San Jacinto Community College District hereby receives this quarterly report of the financial condition of the District and in accordance with Education Code section 84043, orders the report filed with the CountySuperintendent of Schools and the state Chancellor’s Office.
BUDGET IMPLICATIONS
At this time the vice president of business services acting as chief fiscal officer hereby makes the declaration that the District did not have significant fiscal problems for the first quarter of fiscal year 2005-2006.
/Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /
ACTION
Item No.2005/06-089 / Section:
Business Services / Subject: District/Auxiliary
Quarterly Financial Reports / Date:
11/10/05
EXHIBIT
The exhibits are attached.
BACKGROUND:
At the September 2000 Board of Trustees meeting, it was requested that the District and auxiliary financial reports be presented for approval on a quarterly basis to keep the Board informed of the fiscal conditions and any circumstances requiring their attention. The 2005-2006first quarter reports are attached for approval.
SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:
It is recommended the Board of Trustees approves the Quarterly Financial Reports.
BUDGET IMPLICATIONS:
There are no budget implications other than those noted above.
/Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /
ACTION
Item No.2005/06-090 / Section:
Human Resources / Subject:
Volunteers / Date:
11/10/05
EXHIBIT
None
BACKGROUND:
Volunteers play an invaluable role in the operation of the College in many areas. This is another example of the fine community support received by the Mt. San Jacinto Community College District.
NAMEAREASERVICES
Acedo, BillyAthleticsIntercollegiate Sports
Chamlerlain, JanetInstruction Student Assistance
Gupta, RenukaInstruction Student Assistance
Spiken, StephenAthleticsIntercollegiate Sports
Wagner, KellyAthleticsIntercollegiate Sports
SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:
It is recommended that the Board of Trustees acknowledge the contributions of these volunteers.
BUDGET IMPLICATIONS:
None
/Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /
ACTION
Item No.2005/06-091 / Section:
Human Resources / Subject:
Tutor Assignment / Date:
11/10/05
EXHIBIT
None
BACKGROUND:
NAMEASSIGNMENTHOURSCAMPUSDATES
Cortes, ArmandoTutor INTE 20 hrs/wkSJC10-20-05/06-30-06
SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:
It is recommended that the Board of Trustees confirm the tutor assignment described above.
BUDGET IMPLICATIONS:
Funds are available in the 2005-2006 budget.
/Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /
ACTION
Item No.2005/06-092 / Section:
Human Resources / Subject:
Substitute Assignment / Date:
11/10/05
EXHIBIT
None
BACKGROUND:
The following appointment has been made Pursuant to Board Policy Manual Chapter 7, BP7110-Delegations.
NAMEINSTRUCTION
Juarez, MariselaClerk I - SJC/MVC
NTE 160 days- Effective 10-28-05/06-30-06
Reason: Substitute Pool
SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:
It is recommended that the Board of Trustees confirm the substitute assignment described above.
BUDGET IMPLICATIONS:
Funds are available in the 2005-2006 budget.
/Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /
ACTION
Item No.2005/06-093 / Section:
Human Resources / Subject:
Separation / Date:
11/10/05
EXHIBIT
None
BACKGROUND:
NAMEASSIGNMENTEFFECTIVE DATEREASON
Jones, MarcellusFacilities Assistant I10-21-05Resignation
SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:
It is recommended that the Board of Trustees confirm the separation described above.
BUDGET IMPLICATIONS:
None
/Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /
ACTION
Item No.2004/05-094 / Section:
Human Resources / Subject:
Professional Expert Assignment / Date:
11/10/05
EXHIBIT
None
BACKGROUND:
The following appointment has been made Pursuant to Board Policy Manual Chapter 7, BP7110-Delegations, and Ed Code 88003.
NAMEASSIGNMENT
Higgins, AmberProfessional Expert –Emergency Medical Technician - MVC
October 11, 2005 – June 30, 2006
NTE 160 hrs/total
SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:
It is recommended that the Board of Trustees confirm the professional expert assignment described above.
BUDGET IMPLICATIONS:
Funds are available in the 2005-2006 budget.
/Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /
ACTION
Item No.2005/06-095 / Section:
Human Resources / Subject:
Classified Appointments / Date:
11/10/05
EXHIBIT
None
BACKGROUND:
The following appointments have been made Pursuant to Board Policy Manual Chapter 7, BP7110-Delegations. Additionally, these positionshave been previously authorized and approved by the Board.
NAMEINSTRUCTION
Hill, CeceliaAssistant Teacher CDEC - SJC
40 hours per week/12 months - Effective: 11-01-05
Replacement for Monica Meras who resigned effective 8-12-05
Pena, CatherineMaster Teacher CDEC -SJC
40 hours per week/10 months - Effective: 11-01-05
Replacement for Lisa Rosas who transferred to the Menifee campus effective
04-01-05 to replace Sherry Hidley who resigned effective 03-08-05.
SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:
It is recommended that the Board of Trustees confirm the classified appointments described above.
BUDGET IMPLICATIONS:
Funds are available in the 2005-2006 budget.
/Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /
ACTION
Item No.2005/06-096 / Section:
Human Resources / Subject:
New and Late Start Associate Faculty / Date:
11/10/05
EXHIBIT
None
BACKGROUND:
The following appointments have been made Pursuant to Board Policy Manual Chapter 7, BP7110-Delegations.
NAMELATE STARTTEACHING ASSIGNMENTS-FALL 05
Sondreal, WayneMathematics
Wenzel, ThomasAutomotive Technology
NAMETEACHING ASSIGNMENTS-SPRING 06
Rojas, CynthiaHealth Science
Scott, MarcEnglish
Shelton, StephenCommunication
Wakim, SalenaAnthropology
SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:
It is recommended that the Board of Trustees confirm the new and late start associate faculty described above.
BUDGET IMPLICATIONS:
Funds are available in the 2005-2006 budget.
/Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /
ACTION
Item No.2005/06-097 / Section:
Business Services / Subject:
Approval of the 2006-2007 Budget Calendar / Date:
11/10/05
EXHIBIT
The exhibit is attached.
BACKGROUND:
A formal Budget Calendar that outlines the necessary activities and time lines is beneficial to the budgeting process. It also serves as an information tool for those not directly involved in the process. The calendar has been approved by the Budget Committee and reviewed by the College Council through the appropriate shared governance process.
SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:
It is recommended the Board of Trustees approve the 2006-2007 Budget Calendar.
BUDGET IMPLICATIONS:
None
/Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA 92583 (951) 487-6752 /
ACTION
Item No.2005/06-098 / Section:
Business Services / Subject: Fairbank, Maslin, Maullin & Associates, Inc. Agreement / Date:
11/10/05
EXHIBIT
Copies are available in the Business Services Office.
BACKGROUND:
It is recommended that the Mt. San Jacinto Community College District Board of Trustees authorizes the Vice President of Business Services to execute an agreement with Fairbank, Maslin, Maullin & Associates, Inc., to provide public opinion research services on behalf of the District. These services will provide a complete survey of 500 registered voters averaging 20 minutes per interview within the Mt. San Jacinto CCD District.
SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:
It is recommended the Mt. San Jacinto CCD Board of Trustees authorizes the Vice President of Business Services to execute an agreement with this firm.
BUDGET IMPLICATIONS:
The agreement amount of $27,000 has been budgeted.
/Board of Trustees
MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT1499 North State Street, San Jacinto, CA 92583 (951) 487-6752 /
ACTION
Item No.2005/06-080 / Section:
Superintendent/President / Subject:
Capital Construction Project Policy / Date:
10/27/05
Tabled 10/27/05
EXHIBIT
None
BACKGROUND:
Trustee Motte has requested that this item be placed on the agenda for consideration.
State funded construction projects should be planned and executed according to the budget and contingency provided by the state. Effective planning in this manner will minimize the need for a local contribution. Planning for and budgeting a local contribution prior to completion construction documents and bidding is not a prudent use of local funds and it sends the wrong message to the architect and project management.
Not all projects can be completed using only state funds, however in the interest of the taxpayers; projects should be planned within the budget provided by the state.
Therefore the following proposed policy is submitted for action:
For State Funded capital construction projects it shall be the policy of the Mt. San Jacinto Board of Trustees that the projects be developed and designed according to the budget provided by the state. The architect and the project management shall be directed accordingly. To the extent this is not possible or disadvantageous, the administration shall report to the Board the facts and circumstances which will require a local contribution to be considered by the Board.
SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:
It is recommended that the Board of Trustees direct the Superintendent/President based on their determination.