NLGYBA

TEAM MEETING MINUTES REPORT

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DATE: / August 5, 2009 / TIME: / 6:00 p.m. / PLACE: / Wolf River Conference Room – New LondonFamilyMedicalCenter
LEADER: / Cheryl Schmidt / RECORDER: / Sheila Walter / TIMEKEEPER: / Cheryl Schmidt
MEMBERS:
“X” Check mark indicates attendance
Troy Krause / x / Mitch Davidson / x
Cheryl Schmidt / x / John Solberg
Sheryl Pethke / x / Lori Glynn / x
Sheila Walter / x / Mike Madsen / x
Laura Wolfgram / x / Julie Halvorson / x
Ned Roland / x

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Topic

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Main Points

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Decision/Conclusion

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Next Steps/Action

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Person Responsible for Follow-up

Treasurer’s Report / Checking-$1,721.91
Savings-$2,898.46 / Total Balance-$4,620.37. Noted there was an extra $72.21 in the account. / Check over statements to find discrepancy / Laura Wolfgram
Tournament Dates / 3&4-Jan. 23 (Sat)
5&6-March 14 (Sun)
7&8-Nov. 8 (Sun) / Entry fee will be raised to $175 / Post flyers on Wishoops & NLGYBA website / Cheryl Schmidt & Sheila Walter
Registration Date / Will be held Sept. 26th @ WashingtonCenter 2pm / Coaches mtg. @ 1:00. / Reserve Washington Ctr, check for Wi-Fi, work on web demo / Laura Wolfgram
Reg. Activity & Handouts / Updating the parent & coaches packets / Parent packet to include dispute resolution form & behavior policy. All will include website info. / Develop behavior policy form.
Develop coach/parent website instructions / Sheila Walter & Cheryl Schmidt
HOV Rep. / Mike O’Connell has agreed to be HOV Rep again this year / October HOV Meeting / Mike O’Connell
Uniform Update / Contacted FoxValley Emb. & Sunrise for uniform quotes. / Quotes were handed out & a decision will be made @ Sept. meeting. / Samples will be available @ Sept. meeting. / Sheila Walter
Website Update / Website has been updated w/ current info / Board info update, survey added / Tourney & Registration info to be added / Sheila Walter
Coaches Applications / Application has been emailed to coaches. / Background checks have been completed as apps come in, as of meeting only missing 2 applications / Vote on Coaches at Sept. meeting / Cheryl Scmidt-complete background checks
Skills Session / A program has been developed by Troy to run Sunday evenings in Oct. & Nov. / Open program to any girl in 3-8 grade, will need coaches to attend & help out, Cost will be $80/girl / Secure High School,
Pay scale for Troy,
Develop flyer / Troy Krause
Program Evaluations / Program evaluations were given to Cheryl / Cheryl will go over & summarize the evaluations / Findings will be presented at Sept. meeting / Cheryl Schmidt
Proposed Dates / Due to lack of Friday home games, 10,000 shot club & Recognition night will be combined / Jan. 29-Lady Bulldog night
Feb. 23-10,000 Shot Club & Youth Recognition Night / Assign leads @ a future meeting to coordinate these events / Cheryl Scmidt
T-Shirt Slogan / Determine slogan for practice t-shirts / Sheryl P. helped 8th graders pick slogan / Order practice t-shirts / TBD
Newsletter / Start sending monthly newsletter to include association & team news / Will start in October after registration meeting / Develop template for newsletter / Cheryl Schmidt/
Sheila Walter
Parent Question / Board was asked if there was an obligation for coaches to offer play/practice opportunities to all players on that team. / Occurred out of “NLGYBA Season”, so Board has no discretion over the situation. / n/a / n/a
Parking Lot: Items for future consideration but not for the next meeting
1. Guidelines for NLGYBA Expenditures for Tournaments and Leagues
2.Sponsers for Web-site to Cover Annual Cost
3.
Next Meeting:
DATE: / September 2, 2009 / TIME: / 6:00 p.m. / PLACE: / New London High School Room B119
Agenda Items:
1. Final Planning for NLGYBA Registration / 4. Advertising for November Tournament
2. Coaches Application Approvals / 5. Equipment and First Aid Kits
3. Plan for October HOV Meeting / 6. Uniform Ordering
ADJOURN MEETING: / Meeting adjourned at 7:14

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