First Presbyterian Church of Dallas

Job Description

Director of Facilities

First Presbyterian Church of Dallas

1835 Young St.

Dallas TX 75201

AREA

Facilities Team Shared Service- (Currentlystructured with 3 people: manager, assistant manager, maintenance tech/director)

Exempt / Full-Time

Salary & Benefits: Commensurate with experience

PURPOSE

The Director of Facilities is expected to work closely with the Executive Director in order to ensure ongoing improvement in the property and to reduce physical risks to the organization and its people. The Property & Risk Management Team provide services not only to the church (FPC) but its associated entities and partners. The scope of services vary from entity to entity and may change over time, but majority of services are provided to FPC itself.

REPORTS TO

Executive Director

POSITION DESCRIPTION

The Facilities team is accountable for putting in place infrastructure which effectively supports the programming of the various entities. The work is generally expected to take place Monday through Friday, except:

• On call (but off site) for emergencies. On call duties are shared with the Assistant Facilities Managers
• Supplier / Contractor work going on after hours or the weekend to avoid interrupting programming
• Program support, requested in advance, which happens to be taking place on Saturday or Sunday

The scope of programming is primarily focused on the properties and buildings of First Presbyterian Church, Dallas. Some travel may be required as part of the property team

All of these circumstances will be revisited year to year as part of program planning and the level of support required will be reevaluated.

Facilities Director works with the Executive Director to develop emergency response capabilities and to review and renegotiate insurance policies.

ACCOUNTABILITIES

Evaluate SpiceWorks requestitems (tickets)weekly with theAssistant Facilities Managers. Determine which items should be on the “projects list.” Remaining items that can be accomplished by the Property Team are allocated to team members to be completed.

Infrastructure Projects – Projects (permanent or fixed improvements and new capabilities) cover all areas of the organization and include HVAC, Plumbing, Electrical, Lighting, Audio/Sound, Visual, building/space, telecommunications, information technology, etc. Assistant Facilities Managers are expected to be managing two or more projects (depending on size and complexity) at any given point in time and determined with the FacilitiesManager.

Supplier Management – Select and maintainproductive relationships with suppliers. Ensureinvoices and receipts related to projects or SpiceWorks ticketsare collected from suppliers for approval and coded for expense tracking.

Budget – Work with Executive Director to set budget each year and mange spending through the year. Accounting provides monthly and yearly reports of spending.

Payables – Review, code and approve all invoices and credit card receiptsand turn into Accounting on a timely basis.

Code & Fire Inspections- Ensure that all FPC facilities meet various codes and support inspections. Maintain a list of routine required inspections.

Business Continuity / Disaster Planning – Work with Executive Director, IT manager and Hospitality Teamto develop and deploy plans to counter disasters and ensure ongoing operations in the face of disruptive situations. Assist with conducting fire drills. Maintain weather radios and other warning systems. Ensure first aid kits are ready to go, both Cintas and vehicle kits. Ensure vehicle travel safety kits are ready to go and inspected after each usage.

Disaster Response – Be on call for fire alarm response. Be knowledgeable of how to respond to disaster situations (fire, flood, blood). Maintain response equipment in an orderly fashion and in known locations where it can be quickly deployed.

Building & Equipment Maintenance – Maintain a list of ongoing preventative maintenance done both by FPC personnel and by outside suppliers. Develop and improve understanding of building systems and how to operate them.

Moving and Storage – Work with Executive Director and Hospitality Team to effectively allocatestorage to best serve the programming of the organization. Annually assess stored Property Team items to keep, donate, recycle or trash.

Shop, AHU rooms, boiler room, chiller rooms, electrical rooms, sumps, vaults, etc. – Ensure that rooms are free of environmental and safety hazards. Rooms are to be kept clean and free of debris such that the spaces can be used as intended. Service and code clearances should be maintained. Work spaces in shops should be designated and maintained for ongoing work space needs.

Vehicle Maintenance –Ensure each vehicle factory recommended service plan is up to date. Log and report damage and abuse to the Executive Director.

Lighting Inventory and Maintenance – Ensure the organization has an optimal level of lighting inventory in order to regularly correct lighting outages across the facility

Grounds keeping scheduling & support – Arrange for grounds keeping not currently covered by Stewpot clients or Landscaping crew. Coordinate special seasonal landscaping needs with Hospitality.

Soft Drink Machine Stocking – Ensure soft drink machines across campus are stocked and expired inventory is disposed of. Ensure inventory is properly and sanitarily stored.

Recycling Program – Ensure recycle program is in effect and that hazardous waste is being effectively disposed of on a continual basis.

Security and Access Control (Keys) - Ensure keys or other building access systems are being effectively controlled. Work with Executive Director, private security and off duty police to ensure the security of the property and people. Hospitality schedules security personnel, but Facilities owns the security plan.

Program Support – from time to time, Hospitality/Events, other Departments, Entities or Partners may request assistance from the Facilities Team. These requests should be coordinated through the Director of Facilities prior to any commitment of Property team personnel to coordinate with ongoing priorities. Requests may include but are not limited to:

• Chauffeuring
• Setting up and running event lighting and sound
• Event Set Up and Take Down
• Open and Close Building
• Security Duty

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