SWAG
Scottish Workforce & Staff Governance Secretariat Minute
Friday 11th January 2013
Conference Room 2, Victoria Quay, Edinburgh
Present: Pauline Howie, Scottish Ambulance Service (Chair)
John Connaghan, Scottish Government John Davidson, Scottish Government
Brian Durward, NHS NES
David Forbes, Unison
Rose Anne O’Shea, Scottish Government
Norman Provan, Royal College of Nursing
Ian Reid, NHS Greater Glasgow and Clyde
Shirley Rogers, Scottish Government
Anne Thomson, RCN
Dorothy Wright, NES
In Attendance: Anne Campbell, Scottish Government
Fee Goodlet, Scottish Government (minute)
Janice Lennen, Scottish Government (minute)
Apologies: Jane Hamilton, Scottish Government
Agenda Item 1 – Welcome, introductions and apologies
The Chair welcomed everyone to the meeting and noted the apology. The Chair advised that the Secretariat was quorate.
Agenda Item 2 – Minute of meeting held on Friday 26th October 2012 and matters arising from the virtual meeting on 23rd November 2012
The minutes of the previous meetings were agreed by SWAG Secretariat as an accurate record. Most action points had been completed with the following still ongoing:
Ø Whistleblowing – John Davidson to investigate how well the Staff Governance Website, and the links to the PIN policies within, are advertised by local boards, partnership members and the prescribed regulators. Ongoing;
Ø Working Well policy – Fiona MacKenzie to invite OHSSFor to undertake a review of the Working Well Policy and report back to SWAG Secretariat with its conclusions and recommendations at the end March 2013. Update: OHSSFor have agreed to carry out the review and will report back in March 2013. Ongoing.
Agenda Item 3 – Review of SWAG Committee
The Chair led the Secretariat through a discussion of the key issues from the SWAG Committee meeting earlier in the day. The following points were noted and actions agreed:
Family Nurse Partnership (FNP) Programme
Ø SWAG Committee identified issues around FNP Specialist Nurses being taken from the Generalist Nurses workforce.
Ø Nominations were sought from SWAG committee for representation at future FNP Project Board meetings. Gavin Ferguson & Jackie Mitchell have agreed.
Employee Directors Role
Ø SWAG Committee suggested some minor wording changes to the presented paper and have agreed to ask for endorsement by the Cabinet Secretary for Health and Wellbeing. With the paper then being issued to Boards as a Chief Executive Letter (CEL).
Ø Committee agreed there was further work required around the role and Edwina Cameron to lead on the work to develop the Employee Directors Role Framework (Part 2) during 2013/14 and update SWAG Committee on progress at future meetings.
Whistleblowing Helpline Update
Ø John Davidson updated the Committee on the progress of the procurement process for the ‘National Confidential Alert Line’, some concerns were raised on a variety of levels and it was agreed that the Scottish Government would share algorithms with Chairs, Chief Execs and SWAG members when they are available.
20:20 Workforce Vision
Ø This is to be a substantial item at the April SWAG Committee meeting;
Staff Experience Project
Ø Committee were given a comprehensive update by Liz Reilly as the project goes into its phase three pilot testing.
Action: Secretariat agreed that Committee to be updated on final questions and survey at the next Committee meeting.
Staff Governance Standard Monitoring Framework
Ø Committee was given a full update and agreed the schedule for the implementation of the framework.
Careers in Transition
Ø Brian Durward provided a paper to Committee and John Davidson led a discussion around this paper. Committee supported NES proposals.
National Uniform – Trouser Trial
Ø Committee members supported the proposals for 2 choices of trousers.
Agenda Item 4 – SWAG Secretariat agenda for 23rd November 2012
The following agenda items were agreed for the SWAG Secretariat for 22nd February 2013:
Ø Person Centredness – Jane Murkin and/or Policy Lead;
Ø 20:20 Vision Workforce Update – John Connaghan & Anne Thomson will intimate a strand for an in depth presentation;
Ø KSF wider issues
The following were identified as agenda items for SWAG Committee on 19th April 2013:
Ø Update on 20:20 Workforce Vision (agreed this will be standing item).
Ø Staff Experience Project (final questions and survey);
Ø Integration
Ø Update on Confidential Alert Line
Action – Shirley Rogers to provide Integration topics for discussion at April 2013 SWAG Committee meeting.
Agenda Item 5 – Person Centredness Update – Deferred
This item was deferred until February 2013
Action: Person Centredness Update by Jane Murkin to be on Agenda for 22nd February 2013
Agenda Item 6 – KSF Implementation
The current status of KSF implementation was discussed by SWAG Secretariat at previous meetings. Both the Committee and the Secretariat have acknowledged that there are still challenges to be addressed. A paper was circulated to members in advance of this meeting and Anne Campbell discussed the following points with members:
Ø eKSF is now heading into its final year of contract and work progresses around incorporation of KSF processes into eESS.
Ø Embedding of PDR will be supported through the outcomes of the Staff Experience project.
Ø The revised and simplified guide to be developed as a web resource by Whitespace as previously discussed at SWAG Secretariat will cost approximately £15,000. The Scottish Government agreed to fund this as long as the work can be completed within this financial year. Anne Campbell to progress development work with Whitespace.
Ø The content of KSF is now 10 years old and there is a need to consider how it remains relevant and fit for purpose and how it fits with 2020 Workforce Vision, Integration Agenda and Person Centredness;
Ø Views were that there should be investment in developing the KSF to meet Scotland requirements, however, there are sensitive issues for staff side around 4 country bargaining to be considered further;
Ø It was agreed that a discussion around KSF wider issues was needed at the February SWAG Secretariat meeting and Anne Campbell was asked to provide a paper on KSF issues for Secretariat’s consideration;
Ø HR Directors to be asked to provide further thoughts on KSF development for Secretariat’s consideration.
Action – KSF wider issues to be discussed at the February 2013 Secretariat; Action – Anne Campbell to take forward development work with Whitespace Action – Anne Campbell to provide a paper on KSF issues for Secretariat’s consideration at the February 2013 meeting;
Action – Dorothy Wright to ask HR Directors to provide further thoughts on KSF development for Secretariats consideration at the February 2013 meeting;
Item 7 – Any Other Business
There was no further business raised.
Date of Next Meeting
Friday, 22rd February 2013 in Conference Room A, St Andrew’s House, Edinburgh from 10:00 to 13:00.
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Health Workforce and Performance Directorate
Staff Governance and Employee Experience
T: 0131-244 1718
E: . gov.uk