WUHS Athletic Boosters Minutes

Monday,June 12, 2017

Present: Shelly Whitley (volleyball, baseball, boys basketball), Mike Salisbury (boys golf), Dave Merice (volleyball, softball),Tamara Sevenski-Popma (football, boys basketball, boys track), Angela Lake (boys soccer, boys track),Ed Longstreet (volleyball, softball, girls basketball), Jennifer Korykiak, Heather Jones, Jodi Ainsworth (basketball, track), Jennifer Barrett (volleyball), Justin Wilson (AD) and DanCassini

Sports not represented: Bowling, Hockey, Competitive/Sideline Cheer, Girls Golf, Girls Soccer, Boys Girls Tennis, Dance Team, Boy/Girls swim, Boys/Girls Cross Country, Girls Track.

Topics discussed:

I.Call to Order: Shelly Whitley called the meeting to order at 6:05pm.

II.Roll Call:

Shelly Whitley, present

Dave Merice, present

Mike Salisbury, present

Tamara Sevenski-Popma, present

Ed Longstreet, present

Angela Lake, present

Jesse Beck, absent

III.Approval of Agenda:

  • Mike Salisburymotioned to approve June 2017 agenda
  • Ed Longstreet seconded
  • VOTE: All in favor, 0 opposed. APPROVED

IV.Approval of Minutes:

  • Ed Longstreetmotioned to approve March2017 minutes (no meetings in April/May)
  • Dave Mericeseconded
  • VOTE: All in favor, 0 opposed. APPROVED

V.Public Comment:

a)Justin Wilson shared some kind words about the former President Tom Andrew’s, then shared kind comments about Shelly Whitley and Mike Salisbury. Also, thanked them from taking over the Boosters and for all their hard work these past few years.

VI.Financial Report:

Reconciliation Summary, Summary Balance Sheet and Profit & Loss Detail were provided;

a)Reconciliation Summary sheet reflectsthat as of end of May 31, 2017, there is $35,556.34in the United Bank checking account. The balance(s) do not reflect committed funds from prior approvals.

b)Summary Balance Sheet as of May 2017 showed total assets of $35,556.34, committed funds of $23,165.98, with total equity equaling $12,390.36.

c)Profit & Loss showed a net income as of June 6, 2017as $583.18.

  • Dave Mericemotioned to approve financial report
  • Ed Longstreetseconded
  • VOTE: All in favor, 0 opposed. APPROVED

VII.New Business:

a)Health Dept Certificates – renewed from county (shelly)

b)Marketing/advertising – (mike)

  • Need someone to take over. Does not need to be Treasurer.
  • If we can continue to sell advertisement banners, along with good profits from concessions we may be able to do away with the marketing programs with ads for 2018-19 school year. Will still do programs for this coming 2017-18 school year.

c)Hudl Annual Renewal - $3499.00 (Mr. Wilson)

  • Ed Longstreet motioned to approve
  • Dave Merice seconded
  • VOTE: All in favor, 0 opposed. APPROVED

d)Girls Track – Coaches clinic (?) and 2 nights in hotel ($222.62) Coach Antel up to $400 –Board will approve just 1 night plus clinic

  • Angela Lake motioned to approve
  • Ed Longstreet seconded
  • VOTE: All in favor, 0 opposed. APPROVED

e)Review of By-laws

f)Nominations for Board Members

  • President: Tamara Sevenski-Popma accepts nomination
  • Vice-President: Angela Lake accepts nomination
  • Treasurer: Jennifer Barrett accepts nomination
  • Secretary: Heather Jones accepts nomination
  • Member-At-Large: Jen Korcyiak accepts nomination
  • Member-At-Large: Ed Longstreet accepts nomination
  • Member-At-Large: Dave Merice accepts nomination

Booster Board Vote/Election of 2017/2018 officers:

  • President: Tamara Sevenski-Popma:
  • VOTE: All in favor, 0 opposed. APPROVED
  • Vice-President: Angela Lake
  • VOTE: All in favor, 0 opposed. APPROVED
  • Treasurer: Jennifer Barrett
  • VOTE: All in favor, 0 opposed
  • Secretary: Heather Jones
  • VOTE: All in favor, 0 opposed. APPROVED
  • Member-At-Large: Jen Korcyiak
  • Member-At-Large: Ed Longstreet
  • Member-At-Large: Dave Merice

VIII.Old Business:

a)Scorer’s Table – Table has arrived. There are two 6ft sections. When invoice comes through it will be sent to Administration, then sent to Mike for payment.

b)Outstanding Approvals (mike) – Mike noted there are a few outstanding approvals that Boosters has not been invoiced for. He will send a reminder to Amy Syers with a cc to Justin Wilson.

c)Concessions – Concessions have been removed from the President responsibilities. A Concession Coordinator position was created and Jen Korcyiak has agreed to take this position.

IX.Club Member/Public Comment: No comment.

X.Board Comments: Congratulations to the new 2017/2018 Booster Board Officers! Next meeting will be August 7, 2017.

XI.Adjournment:

  • Shelly Whitley motioned to adjourn at 7:10pm
  • Tamara Sevenski-Popma seconded
  • VOTE; all in favor, 0 opposed. APPROVED