Job Description

Job Title:Senior Procurement and Inventory Management Executive

Department:Operations

Reporting to:Procurement & Inventory Manager

Reporting to you:Procurement & Inventory Executives

Package:Dependent upon experience

Purpose of the Job

Manage the team of Procurement and Inventory Executives and provide a professional service to the company and its partners. Apply the purchasing, inventory management and supply chain returns operations to co-ordinate optimum inventory and maximum sales throughput, whilst reducing the risk in excess or aged stock.

Job Content and Context

  1. Achieve targets set by the Procurement and Inventory Manager
  2. Liaise and build relationships with key vendor contacts in order to receive timely

and accurate information in regards to product availability.

  1. Monitor overall stock levels and escalate overstock/under-stock situations. This will require high level forecasting reviews including historical and future sales data. Work across departments to co-ordinate forecast and supply plans.
  2. Direct and co-ordinate immediate Team’s efforts to ensure optimum inventory availability and minimal stock risk within departmental KPIs.
  3. Maintain the Oracle based system to ensure the most accurate supply information is

always available to the company.

  1. Ensure the company’s legal requirements are met with respect to the purchase

and transportation of goods.

  1. Manage the company’s inventory assets, co-ordinating the return of all stocks including License LODs, Excess/Aged/EOL/Faulty
  2. Liaise with Finance to ensure agreed payment is received from the vendor for the returned, replaced or destroyed goods.
  3. Lead the Procurement and Inventory Team in best practice Inventory and Order Management process.
  4. Deputise for the Procurement & Inventory Manager during his time away from the office.
  5. Any ad-hoc duties deemed appropriate by the Procurement and Inventory Manager.

Performance Standards

  1. Targets set by the Procurement and Inventory Manager are achieved within the time scales
  2. agreed.
  3. Make sure you are receiving the most up to date information on product availability by constantly communicating with your key contact.
  4. A weekly meeting with the team manager to ensure workloads are sustainable and highlight areas of escalation.
  5. Ensure that all vendor returns are completed within the guidelines set within the trading contract.
  6. Escalate opportunities and threats to the Procurement and Inventory Manager.
  7. All ad-hoc duties are completed in the time scales as agreed with the Procurement and Inventory Manager.

Candidate Profile

Work History

Must have:

  1. At least four years’ experience in an IT distributor or reseller environment in either product management or purchasing with a proven track history in forecast planning and retail supply management.
  2. Commercially awareness, able to manage long term supply planning and influence decisions that result in excellent inventory availability, able to direct and co-ordinate a team of buyer/inventory planners, able to project manage supply to new retail accounts, co-ordinating tasks on a cross-functional level, analytical -able to identify inventory and supply risks
  3. Must be able to work on their own initiative – working through set processes as well as using their skills to monitor and review inventory – influencing suppliers manage long and immediate term supply planning to meet projected customer demands whilst keeping within company guidelines and requirements
  4. Experience of managing a team, conducting reviews and appraisals

Skills/Qualifications/Training

Must have:

  1. Must be both literate and numerate and educated to at least A- Level standard
  2. Team player, confident and pro-active
  3. Articulate and focussed
  4. Enthusiastic and flexible
  5. Excellent written and oral communication skills
  6. Excellent influencing skills

Desirable:

Should live within a 15 mile radius commuting distance from our London office (Colindale)