Town of Yacolt Town Clerk/Treasurer
Purpose:
Performs a variety of routine and complex supervisory, clerical, and accounting, finance and administrative work involving custody and safekeeping of the Town funds and monies, accounting records, personnel records, and public records conforming to Town and State Laws. This is a full-time position that reports to the Mayor.
Responsibilities:
- Strict attention to detail when maintaining accounts receivable and accounts payable records with appropriate BARS code numbers, accurately process payroll, accurately pay towns bills, preparing the budget, provide council with an accurate monthly financial statement, balance bank and investment account statements.
- Monitors actual revenues and expenditures in accordance to the adopted budget for all funds.
- Prepare annual financial report; work with state auditors during periodic audits of town finances, procedures and policies.
- Provide council with agenda and meeting packets in a timely manner.
- Flawlessly prepare council minutes, resolutions and ordinances using proper legislative terminology, grammar and business writing; prepare reports for council meeting as directed, provides support council committees as requested.
- Attend all regular council meetings, special meetings and study sessions.
- Oversees the preparation and advertising of council meeting agendas and legal notices of council public hearings and special meetings.
- Oversee the update of the municipal code.
- Serves as custodian of official town records and public documents; performs certification and arrange recording of legal documents and other records; seals and attests by signature ordinances, resolutions, contracts, easements, deeds, bonds or other documents requiring town certification; maintain tapes of public hearings-label, store and records in book; maintain tapes of council meetings, files and all town records.
Job Requirements & Qualifications:
- Working knowledge of the principals and practices of modern public administration.
- Extensive knowledge of office practices and procedures.
- Thorough knowledge of modern records management techniques, including legal requirements of recording, retention and disclosure.
- Working knowledge of computers.
- Working knowledge of governmental accounting principles and practices (BARS).
- Knowledge of applicable federal, state and local law, codes, regulations, policies and procedures.
- Interpersonal skills using tact, patience and courtesy.
- Ability to accurately record and maintain records.
- Ability to establish and maintain effective working relationships with employees, officials and the public.
- Ability to communicate effectively verbally and in writing.
- Ability to plan and organize town events.
- Ability to maintain confidentiality of politically sensitive materials and information.
- Ability to work independently with little direction.
- Research, analyze, interpret, organize and report on data.
- Read, interpret, apply and explain codes, rules, regulations, policies and procedures.
- Knowledge and or experience with BIAS is a plus.
Education and Experience:
- Bachelor’s degree in Accounting, Finance, Economics, Public Administration or a closely related field plus two-four (2-4) years of progressively responsible finance or accounting experience, including one year in a lead capacity. Or any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year by year basis.
Special Requirements:
- Must be bondable
- Must have a valid Washington State Driver’s License, or ability to obtain one
- Have or ability to obtain notary public certification
Other Information:
Pre-employment drug screening, criminal background and fair credit check are required prior to hiring. Top candidates will also be required to arrange reference calls with previous employers as part of our interview process. All top candidates will be subject to skills testing.
Compensation:
Salary $43,680 - $52,000 plus benefits