PHSAPA Board Meeting

Minutes

/
May 13, 2009
/
20:00
/
Conference call
Type of meeting / Academy General Membership Meeting
Facilitator / CDR Gary Cole
Attendees / LCDR Stephen Smith, LT Rodney Sluss, LCDR Randy Grove, LCDR Ian Marks

Agenda topics

Business Items
/ CDR Cole
Items Discussed /
  • Roll Call
  • Approval of Minutes
  • Director/Historian Affairs
  • AAPA Conference Dining Out Table
  • Aid de Camp
  • Color Guard
  • Recruitment Efforts
  • Honorary PHSAPA Recipient 2009
  • AAPA/PHSAPA Fund Distribution
  • AAPA Booth Allotment

Minutes Approved
Director/Historian Affairs
/ LCDR Grove
Discussion /
  • Introduction of new director/historian position
  • Do we need additional storage sites to store PHSAPA History information for about $100.00 a year, or can we do this amongst current members and with AAPA assistance?
  • Historian requests to be point of contact for Reserve PHSAPA PA’s

Conclusion /
  • LCDR Randy Grove is now PHSAPA Director/Historian
  • Decision not to purchase, this will save our members money and we can do this ourselves
  • AAPA will take some of our data for PHSAPA History
  • Additional information will be scanned and evaluated at a later date
  • Historian may contact LCDR Rebecca Bunnell to work with reserve unit of USPHS

Action items / Person responsible / Deadline
LCDR Grove to contact LCDR Bunnell for work on Reservist Issue / LCDR Grove / N/A
AAPA Conference Dining Out Table
/ CDR Cole, LT Sluss
Discussion /
  • Time and Date for Dining Out was Posted on AAPA Website
  • Should PHSAPA Purchase a table?
  • Several members have already purchased tickets, but not enough to fill a table completely

Conclusion /
  • PHSAPA will not purchase table this year

Action items / Person responsible / Deadline
No further Action on this item at the present time / N/A / N/A
Aid De Camp
/ CDR Cole
Discussion /
  • Attending Members Reported, activity Wednesday and Thursday of the Conference
  • CDR Cole Still needs additional members and volunteers
  • Which uniform will be worn?

Conclusion /
  • More members needed to attend
  • Uniform to be determined at a later time/date

Action items / Person responsible / Deadline
CDR Cole to recruit more members / CDR Cole / ASAP
Color Guard
/ CDR Cole
Discussion /
  • No report from Mark McKinnon at this time

Conclusion /
  • Future discussion on this issue at a later date

Action items / Person responsible / Deadline
Await further action from Aforementioned Contact / PHSAPA Board / N/A
recruitment
/ LT Sluss, LCDR Smith
Discussion /
  • How many new members do we have?
  • Who makes up these numbers
  • Still have 1.5 Months left to acquire more members
  • Completed Aggressive recruiting campaigning solicitation of all PHS PA’s

Conclusion /
  • 18 people so far
  • 1 Student
  • 2 Honorary Members
  • 15 Paying Members

Action items / Person responsible / Deadline
Upcoming News letter hopefully will help to acquire more members / LCDR Smith / N/A
HOnorary PHSAPA Recipient 2009
/ CDR Cole, LCDR Smith
Discussion /
  • Vote to enter retired CAPT Harry Taylor as recipient for 2009
  • A letter will be drafted in his Honor
  • Attempt to locate previous letter to maintain continuity

Conclusion /
  • CAPT Harry Taylor to be PHSAPA Honorary member recipient for 2009

Action items / Person responsible / Deadline
LCDR Smith to locate previous administrations letter / LCDRSmith / N/A
AAPA/PHSAPA Fund Distribution
/ CDR Cole, LCDR Smith
Discussion /
  • CDR Cole and LCDR Smith both received $300.00 for AAPA trip to San Diego to offset the price of flying and hotel as PHSAPA representatives to the AAPA HOD

Conclusion /
  • PHSAPA provided funding for President and Vice President of Organization

Action items / Person responsible / Deadline
None further action on this item at this time / N/A / N/A
AAPA Booth Allotment & Other AAPA Happenings
/ LCDR Smith
Discussion /
  • BOP Has Booth 277 Across from Office of the Surgeon-MRC
  • Office of the Surgeon-MRC- Booth 276
  • IHS has Booth 295
  • FDA has Booth 379- looks like information booth rather than recruiting
  • NIH and CDC both have two Booths respectively, mostly information oriented
  • LCDR Smith to bring Bylaws to AAPA Conference and will confer with Past President CDR Hunter-Buskey, and RADM Milnerto make any appropriate changes

Conclusion /
  • Please see Discussion Above

Action items / Person responsible / Deadline
None further action on this item at this time / N/A / N/A

Meeting adjourned 20:55