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GradeQuick for Secondary Pilot Schools

  1. Opening a new file on the network for the first time

Double click the GradeQuick icon on the desktop to see the following login screen.

Type your 5-digit employee number GradeQuick will then open for that employee.

The GradeQuick program will open and you will see a basic screen with NO names or data.

The FIRST time you open a class, Go to File and choose New

You will get a Caution message that looks like the following:

Click YES.

A “Choose Roster to Auto Import” window will open that looks similar to the following. NOTE that a teacher’s classes are now viewed in the open window. Your window may not show any classes.

Look at the Teacher ID number. For example, the Teacher ID number below is 105. If this is not your Teacher ID number at your school or there is no Teacher ID number, click on Change.

Choose your Teacher ID number.

 Highlight the class by clicking on the class name. Choose OK at the bottom of the screen.

You will get a message (Warning) about the number of students that have been added to your class roster.

Click OK and your roster will automatically be placed in the open GradeQuick spreadsheet.

You may also choose to sort the students by last name by clicking on the arrows to sort ascending or descending. However, once you sort, you cannot undo the action.

2. Saving A File Back to the Fileserver

To save a file the first time you use it, click on File, Save As and name the file. (Example: Nanney Homeroom).

To save the same file after the first time you use it and have already saved it previously, click on File, Save. This will overwrite any information in the file that you are using.

To save a file under a different name (keeping student names and ID numbers), click on File, Save As and name the file. (Example: Nanney 3rd Grade Math)

3. Setting an individual activity grading scale

Go to Grading, Set Grading Symbols

Highlight a grading symbol by clicking once on the symbol

At the bottom left of the open window, you can change the symbol and/or value of the symbol.

Click Change Now

NOTE the fixed symbols in the right side of the box that will always be present in the program.

If you want to use check marks for grades, you can set a check mark to equal a number grade. For example,

+ = 98

 = 95

- = 92

To type a check mark in GradeQuick, hold the Control (Ctrl) key on the keyboard while typing the letter c.

Ctrl C = 

Click OK to save the grade symbols.

  1. Setting up, changing, editing grading categories

Grade category names are set up when an activity is added (see #6 below)

  1. Adding activities with grades
  3. TEST means any task or assignment for which you wish to enter scores. A “test” column can be a quiz, lab, speech or any assignment you wish.
  4. CATEGORY means a group of individual assignments by type, such as QUIZZES, DAILY GRADES, TESTS, LABS, HOMEWORK, etc.
  5. TERM means a grading interval or marking period within a year.

NOTE: Henry County uses 6 terms.

Term 1 = the first 6 weeks grading period of the fall semester

Term 2 = the second 6 weeks grading period of the fall semester

Term 3 = the third 6 weeks grading period of the fall semester

Term 4 = the first 6 weeks grading period of the spring semester

Term 5 = the second 6 weeks grading period of the spring semester

Term 6 = the third 6 weeks grading period of the spring semester

b. Adding activities information

To add an activity, click on the Add New Test icon on the Standard Toolbar OR click to the right of the last test column.

At the top of the column are facts to add about the activity.

Click in the Name field and begin typing. For Name, replace the ** with the short name of that specific assignment or test. The name should be unique. Space is limited to 8 characters. Click or hit Enter to get to the Long Name field.

In the Long Name field begin typing. For Long Name, teachers may enter a longer name or description of the assignment up to 40 characters.

For the Term field, choose the term in which the grade is to be entered. (See #6 above).

For the Category field, type the name of the category such as QUIZZES, DAILY GRADES, TESTS, LABS, HOMEWORK, etc. Once the category has been entered here by typing, you can choose the category from a drop down list on all other activities. NOTE: Each class file can contain up to 16 categories.

The current date (according to your computer’s clock) will automatically appear in the date field. It is important to replace the date with the correct date on which you actually gave the assignment or exam. Click on the drop-down arrow to choose a date in the calendar.

For the POSSIBLE field, you must enter the maximum number of points possible for any activity in this field BEFORE you will be able to enter scores for that test. If you choose to give extra credit on an activity, those points should NOT be included as part of the POSSIBLE.

C. Entering student activity scores

Click in the activity column by a student’s name and enter a score. Click ENTER to go to the next student’s name to enter another score.

Entering a grade, which is LARGER THAN THE POSSIBLE points for an activity, is the same as a student receiving EXTRA CREDIT for the activity.

Never enter a zero (0) as a score unless the student actually scored 0 on the assignment and you want it to count as zero (0) in the student’s average.

Leave the ** to signify Incomplete. If you do not change the grade, it will show that the student is exempt from the activity.

Type X if the student is exempt from the activity.

Type NC for NO CREDIT. (No Credit = zero (0) and will average as a zero.)

D. Entering the same scores for all or most students

If all or most students receive the same score for an activity, then click in the column for that activity BEFORE typing in scores.

Right click on the mouse to see a menu. Choose Fill Current Column.

Type in the number of points that each (or most) student(s) receives for this activity and click OK. For example, on this 10-point homework activity, most students completed the assignment and received all 10 points.

Click OK.

GradeQuick will ask “Are you sure?” Click Yes.

The column will completely fill with the number grade you have chosen.

If any student does not receive the full credit for the assignment, that student's grade can be changed in the column simply by typing over the filled-in grade.

  1. Weighted and Unweighted Grading Methods
  2. Unweighted Grading Methods
  3. If you do not create special weights for particular tests or categories, GradeQuick uses a POINTS system.
  4. The teacher assigns points to activities and “weights” them by making an activity count more points.
  5. The program computes an average by dividing the points earned by the total possible points.
  6. Weighted Grading Methods
  7. AFTER adding activities in each category, you can weight the categories.
  8. Go to Grading and click Weighting.
  9. The weight categories area will be blank. Place a check mark in Weight Categories.

The categories that appear will be the ones you have entered already. The percents will be at 0.00

Highlight a category by clicking on it. Type the weight you want to give a category.


The two most common methods of weighting are Single Digit Weights and Percent Weights.

  • In Single Digit Weighting, each category is weighted as a 1, 2, 3, 0.5, etc. For example: If I weight Tests with a 2 but Quizzes with a 1 and Daily with a 1, then the Test category will count twice as much as the Quiz category and also the Daily category.
  • In Percent Weighting, each category is assigned a percent value. You DO NOT have to type in the percent symbol. The weights do not have to equal 100%. GradeQuick will compute the final average regardless of the sum.

If you would like to weight individual activities WITHIN a category, place a check mark in the Weight Tests box.

NOTE: Weighting individual activities REQUIRES that a weight must be placed in the added row you will see in the spreadsheet for EACH activity.

7. Checking Out a File to Another Destination Other Than the Fileserver

If you wish to save the file to another destination like a floppy diskette, first CLOSE all files.

Click on File, File Management, and click on Check Out File To Disk.

Choose your file or files by selecting it with the mouse. Hold the Control (Ctrl) key on the keyboard to choose more than one class. Hold the Shift key on the keyboard to choose several classes together. Click on the single > in the Select Files To Check Out column to send a file to the Selected Files column.

In the Drives field, click the down arrow and choose the drive you wish. For a floppy diskette, choose the a: drive. (See picture below.) Make sure that you have a floppy diskette in the drive and that there is plenty of room to save.

Teachers in trailers may then take floppy diskettes with grade files to their trailer and use them IF THE GRADEQUICK PROGRAM HAS BEEN LOADED ON THE COMPUTER’S TRAILER.

8. Checking In a File From Another Destination Other Than the Fileserver.

If you wish to bring in a file from a floppy disk after working on it and saving it at another location, go to File, File Management, Check In GBK File…

Choose the a: drive in the drop down list.

Choose the file names in the list by clicking on the file names in the center section. Send them over to the Selected Files list by clicking on the >. Click OK.

You will get the following message.

You will overwrite the file on the fileserver by clicking Yes above. Be sure that you want to overwrite the file.

9. Opening a file AFTER the first time

Double click the GradeQuick icon on the desktop

Go to File, Open

Choose the class from the list and click Open

10. Security of Class Files

Set up a password for each file by opening the file, clicking on Options, Password, Set Password.

PASSWORDS ARE CASE SENSITIVE. Mary is a different password than mary.


REMEMBER the passwords and place them in a safe place!

NOTE** You cannot change a password once it has been set.

11. Viewing student contact info

Click on a row for any student.

Click on the Student Information button at the top.

View the student’s information.

DO NOT ATTEMPT TO CHANGE ANY STUDENT INFORMATION! Changes need to be made by the front office!

12. Seating Charts

a. Setting up a seating chart for a class.

Click on Seating Charts.

You may get one of the following messages. Click OK.

The message on the left will load pictures of students in a seating chart.

The message on the right will load squares of students’ names in a seating chart.

You will see options about the seat arrangement you wish to choose (see below).

Both types of seating charts can be manipulated by dragging the student pictures or the student name squares around on the screen

Click on a student name, hold down on the mouse, drag the student to place him, and release the mouse.

b. Checking attendance using seating charts

Click on Seating Charts

Go to Modes, Edit Attendance

You will get the following message. Click OK.

The box that comes up shows today’s date. You can change that to a previous date if needed.

Clicking on a student’s name will change the attendance code that comes up.

13. Printing gradebook

Go to File, Print Gradebook and left click Change the printer setup to landscape by going to Print, Printer Setup. Choose Landscape. Then click OK.

For choosing student information to print for each individual student, click on Students, Student Info…

For choosing which activities to print on the spreadsheet, click Tests, Test Info…

Click on the Printer icon to print the spreadsheet report

14. Printing reports

Go to Reports while in a class file.

Choose Student to print reports for one or more students.

Choose Test or Subtotal to print reports for one or more activities.

Once you choose a report you will switch to a Print Preview. Click on Students to choose some or all students. You have other choices to look at before printing reports.

Click on Tests to choose some or all activities. You have other choices to look at before printing reports.

You can choose a report and look at its output BEFORE actually printing out a hard copy onto paper.

15. Types of Reports

For each type of report that you will read about below, choose Reports and then the type of menu. The reports to choose from include:


Test or Subtotal




Multi-file Progress – One teacher

Multi-file Progress – Multi-teacher

Report Card Style – One teacher

Report Card Style – Multi-teacher

Edline Reports

Elementary School Report Cards

Foreign Language

Custom Reports…

A Student Report contains information about the chosen student and a list of the student's test scores, skill information, attendance or whatever other data you choose. After clicking Reports, Student, and then selecting

one of the following styles, you will enter the Print Preview/Editor.

These pre-set reports contain all the basic data, varying in layout only. All 4 styles, however, can be changed via the menus if you prefer the layout of one style and the information in another. For example, the student’s Rank may be displayed in one of these pre-set reports, but you may want to deselect it and print different statistics. Or you may want different attendance information printed, etc. In general, you should choose the report layout you like most, and from the menus, modify that report to include the specific data you want.

Standard 1 has abbreviated column titles, such as “Max” or “Tot.”

Standard 2 uses fuller titles, such as “Your Grade” or “Points Possible.”

Paper Saver is designed to use fewer lines of text so the test information wraps into multiple columns.

Standard with Parent Signature is the same as Standard 2 except for the parent signature on the report.

EconoPrint is also a full progress report but designed with only one font to increase printing speed.

Single Term Only is a term-specific report. In the Print Preview/Editor, there will be a drop-down list of terms, so you can select the term you want to print. When a specific term is chosen, the term grade and average will appear on the report, and only the tests and subtotals associated with that term are available to select for printing.

The Single Term with Parent Signature is the same as the Single Term Only except for the parent signature on the report.

Missing Work: This student report lists assignments that have not been graded. You may choose which type of missing work to list on Missing Work Reports. You can list all the missing work– X (exempt), NC (No Credit) and ** scores — or you can eliminate X, (exempted work), from the list. If you want all **, X and NC scores shown as missing work, click Students, Student Info in the Print Preview/Editor, and check COUNT EXEMPT WORK (X’s) AS MISSING. Uncheck the same item if you want to list only ** and NC scores as missing work. Furthermore, you can choose to print Missing Work reports only for those students who have work missing. You can do this by clicking Students, Student Info and selecting PRINT ONLY STUDENTS WITH MISSING WORK, or by selecting Students, Select Students and checking ONLY PRINT STUDENTS FROM ABOVE LIST WHOSE WORK IS MISSING.

Data Fields – Once you have chosen a student report type and are in the Print Preview/Editor you may choose different data fields to print.
Click Students, Select Students to select students for whom you want to print a report. You may select specific students by clicking on their name(s), or you can choose Select All and then click the names of any students you don’t want included to deselect them.

Click Students, Student Info and select the data fields that you wish to print on a report by clicking to place a check in a box or clicking to remove a check in a box. To only print students from above list whose work is missing, check the box if you want reports printed only for students with missing assignments.

  • Summary Information- Select which general information about students: NAME, ID, FINAL AVERAGE, TOTAL, MAXIMUM and/or FINAL GRADE. The Average, Total, Maximum and Final Grade information, as displayed on the far right of the gradebook spreadsheet, are summary data for the entire gradebook file, not for separate terms or intervals within the semester. They can be displayed on the report in the upper left-hand corner of the page.
  • Options: PRINT NOTES TO STUDENTS - Prints personal notes to student if any were entered for the student in the gradebook.
  • Missing Work Options:
  • PRINT MISSING WORK LISTS - Select this to print missing work lists on the report.
  • COUNT EXEMPT WORK (X’s) AS MISSING - Select this option to include work graded with an X as missing work whenever missing work is displayed or used as a criterion.
  • PRINT ONLY STUDENTS WITH MISSING WORK - Select this option to only print reports for students whose work is missing. The students with work missing will be chosen from those youhave selected in the Select Students dialog box, by the Select All button or by a criteria selection expression. If you return to the Select Students dialog box before you leave Print Preview you can view which students have been selected because of missing work.
  • Skills Information – Select this item (if available) to show a Skill Information Chart on the report.
  • Semester Information- (This group will only be displayed if you have chosen to keep all marking periods for the year in one file and set GradeQuick to calculate semester subtotals in Grading, Grading Preferences.) Choose from TOTAL, MAXIMUM, AVERAGE, and GRADE for Semester 1 and/or Semester 2.

Click Students, Student Overall Statisticsto choose which statistics (Rank, Percentile, Quartile, Deviations from mean, Normalized) to print about the student's overall performance (based on his final cumulative average.) If, for example, you chose RANK, it will print the student's overall class Rank. To print the statistics, such as rank, for each score on the report, click Tests, Score Info. If you have chosen to keep all marking periods for the year in one file and use semesters in Grading, Grading Preferences, you can choose to display the same statistics based on the student’s semester averages.