Approval for Validation and Review Events

Contents

List of abbreviations
Glossary of terms
Section 1 / An overview of quality and enhancement activity at Middlesex University
1.1 Academic quality and standards
1.2 The University’s approach to the management of academic quality
Guidance 1i / Local Academic Committees(for schools, the IWBLand the other areas that deliver academic provision)

Section 2

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Approval for validation and review events

2.1 Approval structure

2.2 Planning approval

2.3 Other changes to academic provision for APAC approval
Appendix 2a / AcademicProvision Approvals CommitteeForm

Appendix 2b / Academic Provision Approvals CommitteeForm-collaborative programmes

Appendix 2c / Programme closure Form

Appendix 2d / Academic Provision Approvals Committee Extension Form

Appendix 2e / Academic Provision Approvals Committee marketing annexe

Section 3

/ Programme validation, review and modifications

3.1 Flowchart

3.2 The difference between a validation and review event

3.3 Programme validation

3.4 Distance Education (DE)

3.5 Validation or review by school committee
3.6 Validation of programmes to be run at overseas campuses
3.7 Programme review
3.8 Changes to programmes and programme titles

3.9 New Modules, changes to modules and module deletion

3.10 Non-credit bearing courses

3.11 Procedures

3.12 NCBC category B and C

3.13 Validation by correspondence

Guidance 3i

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Panel Officer

Guidance 3ii

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Programme Leader

Guidance 3iii

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Roles and responsibilities of Panel Members

Guidance 3iv / Student involvement in review events

Guidance 3v / Fees and expenses for External Assessors

Guidance 3vi / Writing a programme specification

Guidance 3vii / Completion of a module narrative

Guidance 3viii / Designing a curriculum

Guidance 3ix / Diversity in relation to validation and review

Guidance 3x / Guidance of the design of Distance Education

Guidance 3xi / Good practice in designing and approving Distance Educationprogrammes or modules

Guidance 3xii / Placement learning for franchised and validated programmes

Guidance 3xiii / Assessment and regulations arrangements for validated programmes

Guidance 3xiv / Graduate skills

Guidance 3xv / Programme progress reviews

Guidance 3xvi / Personal development planning

Guidance 3xvii / Enhancing learning, teaching and assessment strategy

Guidance 3xviii / Ethics in the undergraduate curriculum

Guidance 3xix / Research/Independent study ethics screening

Guidance 3xx / Middlesex programmes not taught assessed in English

Guidance 3xxi / Approval of DE support centres
Guidance 3xxiii / Designing a module reading list for in-house, franchise & joint programmes

Guidance 3 xxiv / Designing a module reading list for validated programmes

Guidance 3 xxv / The purpose of programme validation and programme review

Guidance 3 xxvi / Guidance for External Assessors when considering the validation of a programme at an overseas campus

Guidance 3 xxvii / Guidance for the completion of an overview paper

Appendix 3a / Officer Paper

Appendix 3b / Validation review report template

Appendix 3c / Panel conditions and recommendations for the validation & review and team response

Appendix 3d / Evaluation of a validation, review or audit

Appendix 3e /

Confirmation of a validation or review

Appendix 3f / Programme specification form

Appendix 3g / New module form

Appendix 3h / Module change form

Appendix 3i / Student programme handbook in-house template

Appendix 3j / Student programme handbook franchised template

Appendix 3k / Student programme handbook joint template

Appendix 3l / Student programme handbook validated template

Appendix 3m / Self critical review of an existing programme

Appendix 3n / Validation event agenda

Appendix 3o / Review event agenda

Appendix 3p / Programme assessment schedule

Appendix 3q / Memoranda of CooperationTemplate - Franchised and Franchised (Consortium)

Appendix 3r / Memoranda of Cooperation Template – Joint or Joint (Consortium) Collaboration

Appendix 3s / Memoranda of CooperationTemplate - ValidatedCollaboration

Appendix 3t / Memoranda of Cooperation Template – Joint (Research) Collaboration

Appendix 3u / APAC annexe

Appendix 3v / DE module validation sign off form

Appendix 3w / Programme change form

Appendix 3x / Programme proposal NCBC categories B and C

Appendix 3y / Programme details NCBC categories B and C

Appendix 3z / Programme for approval of a partner to deliver NCBC’s

Appendix 3aa / Extension of category 1 articulation partner approval to approvaldeliver non-credit bearing courses

Section 4 / The External Examiner system
4.1 Purpose
4.2 Scope
4.3 Responsibilities
4.4 Procedures
4.5 Data protection, freedom of information and copyright
4.6 Collaborative links (additional information)
4.7 Internal audit of the appointment process for External Examiners
Guidance 4i / Criteria for approval of External Examiners for programmes

Guidance 4ii / Checklist of documentation to go to External Examiner

Guidance 4iii / Approval of External Examiners who do not meet the criterionrelating to UK Higher Education experience

Guidance 4iv / Roles and responsibilities of a Chief External Examiner

Guidance 4v / Confirming Potential External Employees eligibility to Work in the UK

Appendix 4a / Nomination form for an External Examiner

Appendix 4b / External Examiners’ report template (Subject Assessment Board)

Appendix 4c / External Examiners’ report template (School Assessment Board)

Appendix 4d / Induction confirmation of an External Examiner appointed to a Collaborative Programme

Appendix 4e / Chief External Examiner’s report template

Section 5 / Collaborations with other institutions
5.1 The university’s approach to collaborations with other institutions
5.2 Institutional approval
5.3 Programme development and validation
5.4 Institutional monitoring
5.5 Institutional review
5.6 Institutional re-approval
5.7 Termination of partnerships
5.8 Management of collaborative partnerships
5.9 Collaborative programme contingency plans
Guidance 5i / Checklist for development and launch of a collaborative programme

Guidance 5ii / Responsibilities of Link Tutors

Guidance 5iii / The Language of Tuition and or Assessment

Guidance 5iv / Collaborative Programmes comparison 2013-14

Guidance 5v / Guidance for partner institutions on the implementation of the QAA Code of Practice

Guidance 5vi / Operational Calendar for Link Tutors

Guidance 5vii / Serious problems and complaints procedure for collaborative partnerships

Guidance 5viii / Programme Planning Leading to Joint or Dual Awards

Guidance 5ix / Administrative and operational procedures for collaborative programmes

Guidance 5x / Criteria for contingency replacement awards

Guidance 5xi / Types of contingency plans

Appendix 5a / Institutional Approval: Preliminary enquiries

Appendix 5b / Institutional Approval report template

Appendix 5c / Report template for the approval of new delivery centres or additionalcampuses of already approved institutions

Appendix 5d / Risk assessment tool for institutional approval without the need for a visit

Appendix 5e / Report template for Institutional approval without the need for a visit

Appendix 5f / Institutional review report template

Appendix 5g / Template for a Middlesex University Collaborative Partner contingency plan: Category 1, 4 or 5: Transfer to an alternative existing MU Programme at a MU campus , or at another MU Partner

Appendix 5h / Template for a Middlesex University Collaborative Partner contingency plan: Category 2: Transfer to a programme delivered through flying faculty and/or appointment of additional staff in local temporary premises

Appendix 5i / Example of a contingency plan template- category 3- Programme taught totally through Distance Education

Section 6

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Institutional accreditation and re-accreditation

6.1 Accreditation

Guidance 6i / Responsibilities of the accreditation tutor and subject link tutor

Section 7 / Quality and annual monitoring
7.1 Introduction
7.2 Procedure
7.3 Collaborative provision
7.4 Overseas Campus
7.5 Review of the annual and quality monitoring process
7.6 Consideration of data from annual and quality monitoring
Guidance 7i / Annual and Quality Monitoring - support for authors

Guidance 7ii / How to consider evidence

Guidance 7iii / Evidence list for departmental annual monitoring andenhancement meetings

Guidance 7iv / Example - Programme quality monitoring report

Appendix 7a / Annual monitoring report template

Appendix 7b / AMER briefing paper

Appendix 7c / Departmental action plan template

Section 8 / Internal audits
8.1 Internal audit of postgraduate research student experience
8.2 Review of the implementation of quality assurance and enhancement arrangements at the MU overseas campuses (e.g. Dubai)
8.3 Other internal audits and reviews
Guidance 8i / Writing the evaluation document

Guidance 8ii / Criteria for approval of External Assessors for internal audits and institutional accreditation & re-accreditation

Section 9 / Student engagement in quality enhancement and assurance
9.1 Boards of study (BoS)
9.2 Campus forum
9.3 The student representation system at Middlesex
9.4 Student Surveys at Middlesex
9.5 Middlesex Student Survey (MSS)
9.6 National Student Survey (NSS)
9.7 The Postgraduate Taught Experience Survey (PTES)
9.8 Module feedback
9.9 Consideration and response to student feedback
Guidance 9i / Minute writing conventions

Appendix 9a / Board of study agenda template

Appendix 9b / Board of study minutes template

Section 10 / Approval, monitoring and review of articulation agreements
10.1 Definition
10.2 Principles
10.3 Responsibilities
10.4 Institutional recognition
10.5 Programme recognition
10.6 Articulation agreements
10.7 Articulating progression agreements
Guidance 10i / Recognition of category 1 Institutions - evidence to be provided by the sponsor

Guidance 10ii / Endorsement of EU and overseas quality assurance or accrediting bodies/agencies for Category 1 Institutions

Guidance 10iii / Monitoring category 1 Institutions

Guidance 10iv / Link contact role and responsibilities

Appendix 10a / Template for Institutional recognition

Appendix 10b / Monitoring report template for monitoring category 2 institutions

Appendix 10c / Confirmation of academic standards of articulating programmes articulating into year 2 and year 3

Appendix 10d / Articulation agreement template for awarding body

Appendix 10e / Articulation agreement template for institutions

Appendix 10f / Template for articulating progression agreement

Appendix 10g / Proposal for approval of a category 2 articulation partner

Section 11 / Professional, Statutory and or Regulatory Bodies
11.1 Accreditation
11.2 Post accreditation
11.3 Investigating complaints by Professional Statutory and/or Regulatory Bodies
Section 12 / Publicity and Marketing
12.1 Introduction
12.2 Approval process for partner marketing materials for
collaborative programmes and articulation agreements
12.3 Costs for advertising
12.4 Internet guidance
Section 13 / Opening new Middlesex University overseas campuses
13.1 Outline approval for opening new campuses
13.2 Monitoring of progress for the new campus set up
13.3 Programme approval at overseas campuses
13.4 Review of operation at an overseas campus
13.5 New campus report on student services, facilities and support
13.6 Ongoing quality arrangements at the overseas campus
Guidance 13i / Guidelines for working with Middlesex University International
Campuses (Academic Programmes)

Section 14 / Accreditation for awarding of academic credit
14.1 Introduction and principles of accreditation at Middlesex University
14.2 Types of accreditation at Middlesex University
14.3 The University Accreditation Board
14.4 Individual right of appeal
14.5 Accreditation of external courses and other activity
14.6 Accreditation of learning from work roles
14.7 Accreditation of Middlesex University short courses
14.8 Accreditation of external courses leading to an articulation agreement
14.9 Accreditation of prior and experiential learning of individuals
14.10 Entry routes for advanced standing
Guidance 14i / Programme for accepting students with advanced standing

Appendix 14a / Programme Leaders feedback form

Appendix 14b / Accreditation Initial Approval Information Form

Appendix 14c / Accreditation Proposal Template

Appendix 14d / Accreditation Proposal Assessment Form

Section 15 / Certificates, diploma supplements and graduation
15.1 Certificates for collaborative programmes
15.2 Diploma supplement
15.3 Graduation ceremonies
Appendix 15a / Examples of Certificates

Appendix 15b / Diploma supplement template – In-house joint franchised programmes

Appendix 15c / Diploma supplement template – Validated collaborative programmes

Section 16 / Associate colleges, sixth form colleges and schools
16.1Introduction
16.2Purpose of association
16.3Procedure for gaining associate status
16.4Principles which apply to associate status
Guidance16i / Criteria for assessing associate College, sixth form College and School proposals