Le French May Arts Festival

Association Culturelle France Hong Kong Limited

Job offer

Executive and Administrative Assistant

Local recruitment

Company background:

The Association Culturelle France Hong Kong Ltd is a Hong Kong based charity founded in 1986with the aim of organising cultural events across Hong Kong and Macau.

Its main achievement is the Le French May Arts Festival, created in 1993, which is still ongoing. With more than 120 events spanning two months, Le French May is the most diversified festival in Asia; from exhibitions and performances to cinema and gastronomy, the Festival is a cultural platform that showcases the finest art forms and cultural exchanges.

In 2016, the Association also launched 光· 影· 香港夜/ Lumières Hong Kong. Inspired by the world-renowned event in Lyon, France, the Event aims to illuminate Hong Kong with an inspiring array of multi-discipline installations projected across some of the city’s most iconic landmarks. Accompanied by performance, sound and audience interaction, the Festival will provide a truly global platform for visual artists to showcase their talents in projection and lighting effect.Tentatively scheduled for the evenings of 18-20th November, 2016, the 3-day event will be conceived as a veritable promenade for the audience to immerse themselves in.

Duties and responsibilities:

The Executive and Administrative Assistant will be closely working with the Chief Executive Officer of the company to provide assistance on the following aspects:

-Organising the CEO’s schedule, meetings, appointments , events and trips

-Assisting in the major internal meetings as well as the Board meetings, record them and provide the draft minutes of them

-Handling the general database of the Company, keeping records and updates

-Drafting letters and documents, collecting information and preparing reports

-Welcoming guests and partners, in person or on the phone, and answering or directing inquiries

-Maintaining office supplies inventory, anticipating needed supplies and stationaries, delivery, gift-sending, courier, licences matters, and so on.

-Handling the role of Office Manager : assisting the office to run properly with following the maintenance and services of the office, the relation with contractors and suppliers externally and with the internal team

-Handling basic human resources operations, monitoring the team’s annual and sick leaves, Labour insurance, MPF, Group Medical.

-Assist the Chief Executive Officer in coordinating daily business and personal matters including outdoor tasks

-Any other ad-hoc tasks & assignments.

Qualifications:

-University graduate / Professional Diploma in Law orHuman Resources Management

-At least 2 years of relevant experience in a similar position (NGO experience appreciated).

-Excellent organisation and ability to create or improve working tools and documents

-Dedication to their work and able to keep confidential information

-Very good presentation and interpersonal skills

-Sense of teamwork

-Ability to work with tight deadlines, Strong sense of responsibility with positive and “can-do” working attitude

-Excellent command of both spoken & written English and Chinese, including native Cantonese and fluent Mandarin speaking are required (basic French is a plus)

-Proficiency in use of MS Office (Word, Excel, PowerPoint, etc.)

Deadline for application: 12th of July 2016

Available date for the position: 15thof August 2016

Please send your Cover Letter and CV, current and expected salary, date of availabilityto

*Please state the position in the subject clearly

First-round interview will be conducted around early July.