Floor Plan and Emergency Exits

Contents

Our Facilities

Our Location

Our Features

Floor Plan and Emergency Exits

Hire Terms and Conditions

Hire Fees

Booking Application Form

Caterers

Our Facilities

Our building is easy to access, fully refrigerated air-conditioned and contains a large and small meeting room and a kitchen suitable for catering needs.

Our meeting rooms are fully fitted with:

Large Meeting Room – a television, DVD player, two white boards (one wall-mounted, one electronic – suitable pens will be providedas permanent markers are not permitted), a data projector and screen (laptop available if required), 1 small fridge, 8 tables and 40 chairs.

Small Meeting Room – a television, a white board (wall-mounted, suitable pens will be provided as permanent markers are not permitted), a data projector and screen (laptop available if required), 1 small fridge, 1 table and 10 chairs. The room also includes a desk and computer.

The large meeting room can welcome up to 40 guests while our small meeting room can cater up to 10 guests and our car park facilities are excellent.

Hot beverages such as tea and coffee, as well as cold water, are available on request. Mugs and glasses are also supplied.

If you need catering for your event you will need to contact an outside caterer. A list of local caterers is listed at the back of this booklet.

Please Note:It is the responsibility of the hirer to return all crockery supplied by the caterer.

Our Location

The Central Highlands Development Corporation is located at the Wally McKenzie House in the Emerald Showgrounds. It is well positioned on the Capricorn Highway and easy to access, free parking areas available for all vehicles.

Our Features

Large Meeting Room
Disabled Access
Refrigerated Air-Conditioning
Internet Access
1 Urn
1 Small Fridge
8 Tables
40 Chairs / Small Meeting Room
Disabled Access
Refrigerated Air-Conditioning
Internet Access
1 Urn
1 Small Fridge
1 Tables
10 Chairs
Computer
Desk

Both Rooms

Cutlery and Kitchenware

White board and access to other equipment

Access to Toilets, 2 female, 1 male and 1 disabled

Access to Disabled Shower

Kitchen Area

1 Fridge

Kettle

Microwave and Toaster Oven

Dishwasher and Sinks

Additional Cutlery and Kitchenware

(There are no other cooking facilities)

Floor Plan and Emergency Exits

Hire Terms and Conditions

Bookings

A tentative booking will be held for 48hrs after your original date of reservation and until confirmation has been received.

Payment

The CHDC requests that all expenses for your event be paid within 7 days of invoice date.

Payments can be made by cash, cheque, credit card or direct deposit (details will be on the invoice).

Insurance

The event organisation agrees to hold harmless CHDC and the owner of the property for all damage, costs, actions, demands and claims, which may be sustained by or suffered by the event organisations attendees or its employees arising out of the hire of the property.

The event organisation agrees to provide evidence of public liability insurance for all indemnity of not less than $10,000,000.00 covering any damage to the hired property.

This policy shall cover the full duration of the event and is to remain current until the building and grounds have been vacated.

A copy of this policy must be provided to the CHDC upon booking the event. The provision of this documentation is essential to the event proceeding and our property.

The event organisation will not carry out any activities on the hired property that may prejudice the insurance cover on the hired property.

Cancellations

A minimum of 24hrs notice must be given for any event cancellation.

Venue Hire Fees

Venue hire fees are specific to your event and are charged as per the Hire Fees stated on page 10 of this booklet. These are subject to change at our discretion and will be reviewed by the CHDC on an annual basis. The CHDC reserves the right to charge a refundable bond at its discretion.

Cleaning

The hired premises must be left as clean and tidy as found upon entry. Should excessive cleaning be required, cleaning fees will be charged accordingly.

Vacation of Premises

The venue is to be vacated by the due date and time as agreed upon booking.

The CHDC reserves the right to take action, at the hirer’s expense, to ensure that the venue is vacated on time and no equipment is left on premises.

If the venue is not vacated by the due date and time as stated on the booking form, the CHDC reserves the right to charge for additional time the venue is used, including staff wages.

The CHDC will not be held liable for any equipment of the hiring organisations that is left on the premises after the vacation date and time without prior arrangement.

Fixture and Fittings

Nothing is to be nailed, screwed, stapled or adhered to any wall, door or other part of the building. No adhesive tapes or glue are to be used on walls, doors or windows. All residue, staining or repairs required will be at the expense of the hirer.

Any damage to the venue caused by the event or its participants is the responsibility of the event organisation. Any such damage requiring repairs will be paid for in full by the hiring organisation upon invoice by the CHDC.

Equipment

Any damage to the sound and/or audio visual equipment or to any equipment in the facilities which is directly or indirectly caused by a patron of the event organisation will be invoiced to the event organisation for the cost of repairs or replacement.

Occupational Health and Safety

The event organisation shall not use the CHDC property in a manner that could cause a risk of the health and safety of others.

The event organisation shall comply with the act, its regulations and all relevant codes of practice.

Material safety data sheets must be supplied for any chemicals brought onto the CHDC property.

Under no circumstances will the excess accumulation of fire hazardous materials be permitted.

All emergency exit doors and driveways must be kept clear at all times. The event organisation agrees to obtain any permits required in relation to the event.

Areas of Use and General Conditions

Given the nature of the facility and the equipment it contains, the event organisation agrees that patronage will be restricted to the areas specified upon their booking. The event organisation agrees to allow CHDC of its employees access to the venue during the period of the event for the purpose of inspection and conduct of specific duties.

The event organisation agrees to use CHDC property in a manner that will not annoy, disturb, interfere with or damage property belonging to CHDC, tenants, occupiers of the venue or occupiers of the properties in the neighborhood.

The event organisation agrees not to bring equipment or materials onto the property without the prior permission of CHDC.

The event booking is deemed to be cancelled immediately should any conditions stated in this booklet not be met by the event organisation. Booking fees will be charged in full as well as any other additional fees.

PLEASE NOTE:

We do not allow the consumption of alcohol in our facility without the event organisation providing the appropriate permits and approval. Please speak to the function coordinator in regards to your needs.

You are welcome to make an appointment with our function coordinator to view the venue and discuss your individual requirements.

Function Coordinator

Toni Christopher, Administration Manager

07 4982 4386

Hire Fees

Small Meeting Room / Large Meeting Room
Per Hour Rate
Half Day Hire (4 hours)
Full Day Hire
(Prices are GST inclusive) / $30.00
$75.00
$120.00 / $45.00
$95.00
$145.00

Please note that our prices will be reviewed annually.

Booking Application Form

To secure your booking, please return completed form to CHDC 7 days prior to hire date.

Post: - CHDC, PO Box 1425, Emerald 4720

Fax: - 07 4982 4068

Email:

Hire Agreement

I, representing accept and will abide by the CHDC’s terms and conditions presented in the Meeting Room Hire Booklet.

Event title :
Full name of organisation: / ABN:
Postal Address:
Contact person: / Phone: Fax:
Email:
Day/s: / Event date/s (DD/MM): / Numbers attending:
Start: / Finish: / Clean up and vacate by:
Resources required (please tick where appropriate):
Data Projector / Screen / Electronic Whiteboard / Laptop / TV/DVD / Tea and coffee
Room Setup / Classroom / U-Shape / Theatre / Other
Additional Comments
Method of Payment: / Credit Card / Direct Deposit / Cheque / Cash

Signed(hirer)

Date

Office Use Only:

Received and entered by: Date:

Invoice number: Payment received in full (sign and date):

CHDC

Meeting Room Hire

This form will become a Tax Invoice once payment is made

ABN 89 078 752 048

Order Item / Qty / Rate
(incl GST) / Total
(incl GST)
Small / Large
Hourly hire / $30.00 / $45.00
Half day hire / $75.00 / $95.00
Full day hire / $120.00 / $145.00
Final Billing Total
Terms of Payment: Payment will not be processed unless authorised.
CREDIT CARD
No.
Expiry date: ______/ ______ / CCV: / ______
Circle Credit Card type : / Visa / Mastercard
Total Payment:$ ______
Name on card (print):______
Card holder signature: ______
Receipt – Please tick if a receipt is required

Caterers

The following information has been developed to assist with your meeting preparations, when utilising our training room.

Companies are listing in alphabetical order.

BLAH BLAH Sandwich Bar
1/105 Egerton St
Emerald QLD 4720
Ph: 07 4982 0681 / Brown’s Cow Catering
Katie Lee
Ph: 0421 523 486
/ Brumby’s Emerald
1/18 Hospital Rd
Emerald QLD 4720
Ph: 07 4987 6440
Cheries Catering
Central Qld Institute of TAFE
Capricorn Highway
Emerald QLD 4720
Ph:0413 476 510 / Coles
Centro Emerald Market, Cnr Egerton & Max Gorlick Drive, Emerald QLD 4720
Ph:07 4982 3622 / Collis Catering
Red Orchid
10 Anakie St, Emerald
Ph:07 4987 7694

Crepe & Coffee Club
105 Egerton St,
Emerald QLD 4720
Ph:07 4987 7017 / Dolphin Café
Corner Borlilla & Clermont St
Emerald QLD 4720
Ph: 07 4982 3404 / Emerald Agriculture College
Capricorn Hwy
PO Box 257
Emerald QLD 4720
Ph: 07 4982 8731
Fax: 07 4982 8710
Emerald Kebab House
Shop 4, Civic Video Complex,
Cnr Ruby & Edgerton Sts,
Emerald QLD 4720
Ph:07 4982 2445 / Emerald Maraboon Motor Inn
5 Esmond St,
Emerald QLD 4720
Ph:07 4982 0777 / Emerald Meteor Motel
Cnr Egerton & Opal Sts,
Emerald QLD 4720
Ph:07 4982 1166
Fairbairn Bakery
4 Hospital Road
Emerald QLD 4720
Ph: 07 4982 1485
Fax: 07 4982 4642 / Flight Path Kiosk
Emerald Airport, Gregory Hwy, Emerald
Ph:07 4982 1336 / Gem Catering
PO Box 1875
Emerald QLD 4720
Ph: 07 4982 4800
Fax: 07 4982 0821
How-Bar-Zar
Lot 2, Holzwart Road,
Emerald QLD 4720
Ph:0408 458 347

/ Kaesbies Coffee Shop
Kaesbie Gardens Shop 2/ 14 Brief St,
Emerald QLD 4720
Ph:07 4987 5527 / Luv-a-Coffee
Emerald Market Place,
Shop 2/144 Egerton St
Emerald QLD 4720
Ph: 07 4982 0055
Pines Takeaway
43 Hospital Rd,
Emerald QLD 4720
Ph:07 4982 1057 / Route 66 Motor Inn
Cnr Cliffe & Opal Sts,
Emerald QLD 4720
Ph:07 4987 7755 / Southside Corner Store
Corner of Robert & Pill St
Emerald QLD 4720
Ph: 07 4982 0500
Subway Sandwiches & Salads
Plains Video Complex Egerton St, Emerald QLD 4720
Ph:07 4987 4788 / Sushi Sushi Yum Yum
Centro Emerald Market,
Cnr Egerton & Max Gorlick Drive, Emerald QLD 4720
Ph:07 4982 3345 / Suzies
Emerald Village Shopping Centre, Emerald QLD 4720
Ph:07 4982 3746
The Diner
Shop 4, Village Shopping Centre, Hospital Road,
Emerald QLD 4720
Ph:07 4982 2266 / Theo’s Café
15 Anakie Street
PO Box 915
Emerald QLD 4720
Ph: 07 4982 3384 / Vybe Cafe
Kaesbie Gardens
Shop 6 Brief St
Emerald QLD 4720
Ph: 07 4987 7017
Woolworths
Hospital Rd,
Emerald QLD 4720
Ph:07 4991 0702 / Woolworths
Central Highlands Marketplace,
Cnr Capricorn Hwy & Codenwarra Rd,
Emerald QLD 4720
Ph:07 4991 0705

Disclaimer: Central Highlands Development Corporation (CHDC) has prepared the information in this document as general reference only. CHDC has made every effort to ensure that these details are correct at the time of distribution and cannot be held liable for any inaccuracy or misrepresentation, whether by inclusion, omission, change or withdrawal of services without notice. All persons using or relying upon such content do so at their own risk and undertake sole responsibility for assessing the relevance and accuracy of that content. No responsibility is taken for any information or service which may appear on any linked websites. We encourage you to contact the relevant event organiser prior to making any firm commitments.

Copyleft: Resources of CHDC, either in full or in part, can be copied, quoted, reprinted, given away or circulated. Parts may be torn out, extracted and enhanced. In short, all resources are public property. Please use in any way to build the skills and knowledge of citizens in building healthier communities and more vibrant local economies.

Details correct as at 1 January 2013.

Last updated:13 November 2018Page 1 of 16