Chief Financial Officer

TITLE:CHIEF FINANCIAL OFFICER

DEPARTMENT:ADMINSTRATION

REPORTS TO:CHIEF EXECUTIVE OFFICER

EMPLOYMENT STATUS: Full Time

CLASSIFICATION LEVEL: Exempt

POSITION SUMMARY:

The Chief Financial Officer (CFO) provides both operational and programmatic support to the organization. The CFO supervises the finance unit, oversees the Agency’s grants and administrative systems and is responsible for the management, coordination and timely reporting of all fiscal matters on behalf of Crisis Services. The CFO reports directly to the Chief Executive Officer (CEO) and assists the Leadership Team on all strategic and tactical matters as they relate to budget management, cost benefit analysis, forecasting needs and the securing of new funding.

ESSENTIAL JOB FUNCTIONS:

Financial Leadership and Management

a)Maintains a commitment to the mission and work of Crisis Services with a deep appreciation for and sensitivity to the guiding principles of the organization.

b)Develops strategic goals for the achievement of financial results consistent with the goals and objectives of Crisis Services Leadership.

c)Works with the CEO on the strategic vision including fostering and cultivating stakeholder relationships on city, state, and national levels, as well as assisting in the development and negotiation of contracts.

d)Reviews and approves all contracts, in consultation with the CEO that impact the financial status of Crisis Services.

e)Maintains responsibilityfor the oversight, supervision and training of all staff in the Fiscal Department.

f)Oversees the management and coordination of all fiscal reporting activities for the organization including but not limited to: organizational revenue/expense and balance sheet reports, reports to funding agencies, development and monitoring of organizational and contract/grant budgets.

g)Coordinates the development and monitoring of budgets, financial business plans, forecasts, monitor banking activities; Develops and monitors financial controls and procedures to safeguard assets and; guarantees accurate recording of financial transactions.

h)Represents the organization to financial partners, including financial institutions, investors, foundation executives, auditors, public officials, etc.

i)Remains up to date on nonprofit audit best practices, state and federal law regarding nonprofit operations.

j)Works with CEO, COO, and Senior Leadership Team to ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements. This includes: 1) interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local and contractual guidelines, 2) ensuring that all government regulations and requirements are disseminated to appropriate personnel, and 3) monitoring compliance.

k)Provides timely and accurate financial reports and reviews regularly with all management staff the status of their respective programs, offering guidance and recommendations as to adjustments in program spending.

l)Maintains accurate and current records on organization’s cash flow and will be able to forecast the fluctuations of cash flow throughout the budgetary year for the CEO.

Accounting and Administration

a)Participates in organization policy development as a member of the senior executive team Develop and maintain systems of internal controls to safeguard financial assets of the organization and oversee grant awards and programs.

b)Oversees the centralized purchasing function for Crisis Services., includingsupplies and equipment and monitor and maintain inventory planning in conjunction with Fiscal Staff and Program Management.

c)Oversees and supervises all accounting functions in the Fiscal Department including general ledger activities, payroll, cash receipts and accounts for all payables and receivables.

d)Coordinates audits and proper filing of tax returns and ensure legal and regulatory compliance regarding all financial functions

e)Monitors progress against each grant in regards to expenses and revenue and reports to the agency administration and management about each program and status on a monthly basis or provides reports when requested; prepare and send advance/reimbursement requests to grantors on a monthly or quarterly basis

f)Maintains original grant contracts, correspondence and maintain a grants calendar for reporting deadlines.

g)Ensures the proper internal auditing of fundraising procedures performed by the Crisis Services Agency and Foundation.

h)Implements and audits the Agency’s payroll and employee benefit administration program through regular consultation and collaboration with the HR Administrator and Senior Executive Leadership Team Members.

i)Participates in developing new business. This may include such responsibilities as assisting the CEO and COO in identifying new funding opportunities, the drafting of prospective programmatic budgets, and determining cost effectiveness of prospective service delivery.

j)Oversees the production of monthly reports including reconciliations with funders and pension plan requirements, as well as financial statements and cash flow projections for use by CEO in coordination with the Board Finance Committee, Audit/Ethics Committee and the Foundation Board of Directors

k)Works cooperatively and collaboratively with the CEO, Board Finance Committee, and Leadership Team regarding the development of annual budgets for the Agency.

l)Assists in the design, implementation, and timely calculations of wage incentives, insurance plans, retirement and health care coverage analysis and salaries for the staff.

m)Serves on the Union Negotiations Team assisting with CWA Local 1122 Collective Bargaining Contract.

n)Participates in and reports at monthly meetings of the Board of Directors at Crisis Services and the Crisis Services Foundation.

o)Protects Crisis Services and the Crisis Services Foundation through effective risk management strategies and practices, as approved by the CEO and in conjunction with the Finance Committee of the Crisis Services Board of Directors.

QUALIFICATION REQUIREMENTS:

Supervisory Responsibility

This position is responsible for the direct supervision of the all employees in the fiscal department including the HR Administrator.

Knowledge:

  • Demonstrated knowledge of financial management and accounting procedures and requirements;
  • Knowledge of database and accounting computer application systems to provide the most accurate financial information; information systems; and understanding of medical billing a plus.
  • Expertise in MS Excel; analytical skills; Ability to explain financial terms in simple language; awareness on how a nonprofit organization is structured and operates.
  • Not-for-profit accounting in accordance with U.S. Generally Accepted Accounting Principles, various program regulations and compliance requirements.
  • Organizational development, human resources, and program operations.
  • General office software, particularly the Microsoft Office Suite especially Excel and Fund EZ software (or other similar not-for-profit general ledger software) and use of databases.

Education:

Minimum requirement: Completion of a bachelor's degree in Accounting or Finance at an accredited college or university or equivalent work experience.

Preferred requirement:Completion of a master's degree in Accounting or Finance at an accredited college or university or equivalent work experience.

Certified Public Accountant (CPA) preferred.

Experience:

  • Five to seven years as CFO, Fiscal Manager or financialmanagement role equivalent with a non-profit background; management experience with the day-to-day financial operations of an organization of at least 75 staff persons with a budget of at least $5 million.
  • Significant experience in or knowledge of nonprofit accounting, including sophisticated fund and grant accounting, compliance, and reporting.
  • Experience working with information technology staff to manage finance and accounting software packages.
  • Excellent written and oral communication skills.
  • Demonstrated leadership ability, team management, and interpersonal skills.
  • Excellent analytical and abstract reasoning skills, plus excellent organization skills.’

RELATIONSHIPS:

Internal:Maintain productive relationships with CEO, COO, Program Directors, HR Administrator; Staff and the Board of Directors. Supervise fiscal and HR staff, including regular progress reviews and plans for improvement.

External: Develop and maintain positive relationships with external service partners and collaborators, professional organizations, governmental agencies, auditors, grantors, banks and others as required. Foster and cultivate business opportunities and partnerships.

ENVIRONMENTAL AND WORKING CONDITIONS:

  • General office environment; no exposures to extreme heat, cold, dust, noise.
  • Limited travel is required.

PHYSICAL AND MENTAL REQUIREMENTS: Primarily a sedentary position with occasional standing, sitting, bending and reaching required. A high energy level; comfortable performing multi-faceted projects in conjunction with day-to-day activities.

EEO STATEMENT:

Crisis Services is an Equal Opportunity Employer and considers all candidates for employment regardless of race, color, national origin, religion, sex, age, disability, citizenship, pregnancy, military status, marital status, sexual orientation, or any other characteristics protected by law.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

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