Season 2013/2014

PLAYERS INFORMATION PACK

DOCUMENT CONTENTS

CLUB DETAILS

Chairman’s Introduction

CLUB COMMITTEE & TEAM MANAGERS

1.PLAYER REGISTRATION & REGISTRATION FEE

Registering for the Club

Registration Fees

Match Fees

Substitute Match Fees

Double Header’s

Cup Finals

SAL Player Registration

Personal Injury

Outstanding Debts

2.TRAINING FACILITIES

3.PLAYER SELECTION POLICY FOR LEAGUE & CUP MATCHES

4.PLAYER DISCIPLINARY CODE

FA Change Suspension Process for Players Sent Off

Player Discipline within WWFC

5.PLAYER CODES OF CONDUCT

WWFC Player Code of Conduct

SAL Player Code of Conduct

FA Respect Code of Conduct for Adult Players

6.COACHES, TEAM MANAGERS AND CLUB OFFICIALC CODE OF CONDUCT

FA Respect Code of Conduct for Coaches, Team Managers & Club Officials

7.SPECTATORS CODE OF CONDUCT

FA Respect Code of Conduct for Spectators

8.EQUALITY POLICY

Equality Policy

9.WWFC Communication Media

10.PITCH INSPECTIONS

11.SOCIAL SCENE

Senior Dinner

12.VETERANS XI

13.JUNIOR CLUB

14.CLUB History

15.FIRST AID & EMERGENCY

16.Club Rules & Constitution

CLUB DETAILS

West Wickham (Senior) FC
Established 1901

Address:West Wickham Playing Fields

Corkscrew Hill

West Wickham

Kent, BR4 9BA

Telephone:0208 777 3442

Website: - iPhone App available

Facebook:

Twitter:@WestWickhamFC

League Affiliation:Southern Amateur League -

Amateur Football Alliance -

Kent FA -

Chairman’s Introduction

With the start of a new season it is important for the club to communicate with the players, both the new and those returning for another season. During the summer there have been some changes in personnel. This in itself will change the way the club does business in the future. It is therefore important for everybody to familiarise themselves with the content of this information pack. While some of it will be familiar, it will be interspersed with new and different information.

Firstly I would also like to thank those members of the Committee and Team Managers, who for personal reasons have decided to stand down. They are Matt King, Glenn Bartlett and Scot Holmes. Thank you all for your contribution.

As for the new Committee and Team Managers, I would like to take this opportunity to welcome new members and to thank those who are continuing to serve; your effort will be greatly appreciated by me and the rest of the club. The new Committee Members are Tom Ambler (6th Team Manager), James Allan (4th Team Manager), Sam Kemp (Fund Raiser) and Andy Foster who not new, has moved up from the 4’s to take over the 3rd Team.

It’s an old cliché, but without the Committee and Team Managers the club would not continue. Please do not take their contribution for granted, I know from past experience that any offer of help is always welcome. Whether it is help to organise a function, commit to assist the Manager on match days or support a fund raising activity, every little bit helps.

The club is self funding, through match fees, registration fees and social events. It is critical that players pay match fees on the day and registration fees as described later in the document. The club has a budget which accounts for all our expenses and our expected income. To have a shortfall in income is a serious issue for the club. Please familiarise yourself with Section 1

This season the selection policy has been updated and it is important that all players make themselves familiar with it. Section 3

Last season roll on roll off substitutes were introduced for the 4’s 5’s 6’s. This will continue this season and will be extended to the 1’s, 2’s & 3’s

The inside pitch has been moved and made larger; this is in line with the installation of new goal posts for all the pitches and the renovation work on the goalmouths for this season.

For this season the club has hired the services of two qualified coaches to run training on Tuesday nights at Ravensbourne School. The coaches are Adam Griffin and Mike Baxter.

In this document you will find useful information in an effort to help players understand the facilities that the Club offers and the regulations that the Committee has put in place so that we can run the club efficiently and maximise your enjoyment of the game that we all love. Please take the time to read it.

Best of luck for the forthcoming season

Paul Simmonds

Chairman

CLUB COMMITTEE & TEAM MANAGERS

West Wickham FC

Committee Contact List Season 2013/14

Position / Name / Fan No / Contact Details
Chairman & General Club Committee / Paul Simmonds / 229169 / 01689 830815
07840 452565

Treasurer & General Club Committee / John Newton / 1608862 / 0208 462 5993

Secretary / Russell D’Urso / 817169 / 07814 846737

Fixture Secretary / Dave Scudder / 1887396 / 07967 500459

Referees Secretary / Chris Tookey / 119872 / 0208 466 5269
07525 535381

Social Secretary / Vacant
1st Team Manager / Keith D’Urso / 229016 / 0208 402 8433
0771 200 6378

2nd Team Manager / John Parker / 823717 / 0208 771 8494
07711 896681

3rd Team Manager / Andy Foster / 816106 / 07740 338417

4th Team Manager / Jamie Allan / 07912 114160

5th Team Manager / Sam Salisbury / 57916146 / 07736 937887

6th Team Manager / Tom Ambler / 07833 343635

Vets Team Manager / Barney Farmer
Jon Clapshoe / 56697702
746742 / 07793 369467

07796 955859

Fund Raiser / Sam Kemp / 07729 463774

Non Committee Contacts

Club Coach
General Club Chairman / John Uwins / 07767366260
0208 6578316

Clubhouse / Dave Hoyte (Barman) / 07939 024117

Catering / Michelle Brown / 07833 988994

1.PLAYER REGISTRATION & REGISTRATION FEE

Registering for the Club

In registering for the club a player automatically agrees to abide by the Selection Policy, Player Disciplinary Code, Player Code of Conduct and Equality Policy as laid out in Sections 3, 4, 5 & 8 of this document.

Registration Fees

The Club is self financing which means that we always need to maximise our revenue to pay the ever increasing costs of running an amateur club. As in previous seasons we have charged all players a Registration Fee. This will be the same for this season.

  • The Registration Fee for the season will be £75
  • The Registration Fee for Students and Unemployedwill be £36
  • The Registration Fee must be paid by the 15thOct 2013
  • The ‘Season’ is 1st Aug to 30th Apr

Players who either pay all or the first instalment of the Registration Fee by the 15th Oct 13 will receive a club t-shirt.

There are a number of ways that the Registration Fee can be paid.

Clubs Preferred Option 1

  • Three electronic standing orders direct to the clubs bank account
  • Players must agree and commit, by the 1st Oct2013, to pay the Registration Fee by three standing orders
  • agree and commit by sending an email to Paul Simmonds () before the 1st Oct2013
  • The three payment dates of the standing orders are 15thOct 13, 15thNov 13 & 15th Dec 13
  • The three payment amounts will be £25 or £12 depending on status
  • The payment details are:
  • Bank Name: Nat West Bank
  • Sort Code:602322
  • Account No:80002196
  • Account Name:West Wickham Football Club
  • Reference:REG <Surname>

Important to include

Option 2

  • A single electronic transfer direct to the clubs bank account
  • The payment must be made by 15thOct 2013
  • The payment amount will be £75 or £36 depending on status
  • Email Paul Simmonds () to advise that payment is being made
  • The payment details are:
  • Bank Name: Nat West Bank
  • Sort Code:602322
  • Account No:80002196
  • Account Name:West Wickham Football Club
  • Reference:REG <Surname>

Important to include

Option 3

  • A single payment either by cash or cheque
  • The payment must be made by 15thOct 2013
  • The payment amount will be £75 or £36 depending on status
  • Make cheques payable to 'WEST WICKHAM FOOTBALL CLUB'
  • Hand payment to either:
  • Your Team Managers - email Paul Simmonds () to advise that payment is made
  • Chairman – Paul Simmonds

Any player, who for personal reasons, is unable to pay the registration fee they should contact Paul Simmonds or Russell D’Urso (Secretary) to discuss the matter.

Players Joining Club After 1st Oct 13

  • Players who join the club after the 1st Oct 13 will be able to choose Options 1, 2 or 3
  • The payment amount will be pro rata
  • The payment schedule will be agreed on a case by case basis

Failure to Pay

Any player who doesnot pay the Registration Fee using options 1, 2 or 3 by the 15thOct 2013 will then be required to pay £100 or £50 Registration Fee depending on status

Refunds

Players may apply for a refund at the end of the season,only if they have paid their Registration Fee in full,for the following reasons:

  • They have left the club after the season has started or
  • They have been injured for a period of more than 4 weeks

Refunds will be pro rata based on the length of time they played for the club during the season

Match Fees

In conjunction with the Registration Fee, the Match Fee is the other main source of income. Without the two combined, the club would not raise enough income to meet the expenses for the season. It is therefore vital that players pay the match fee on a weekly basis to the team manager.

For the first time in 5 years it has been necessary to raise the Match Fee. However, the training fee has been rolled up into the new match fee amount

  • The Match Fee will be £13 per game for all league andcup games
  • For Students and Unemployed the Match fee will be £7
  • Any player, who for personal reasons, is unable to pay the match fee should talk to their team manager or Paul Simmonds

As of the 15th Sept 2013 player will pay £7, for pre season friendly games. All players should play a part in the game.

Any player who is sent from the field of play will pay a full match fee, irrespective of when they are dismissed during the game

Players who owe more than two weeks Match Fees will not be selected.

Substitute Match Fees

One area that always causes controversy is that of Match Fees for substitutes. For this season it has been further complicated with the introduction of roll on roll off substitutes, for the 4's, 5's & 6's

For the 1's 2's & 3's games (except pre-season friendly’s) the pro rata system will be used.

The £13 match fee will be split between the player coming off and the player going on. So for example:

  1. A substitution is made at half time. Both players will pay £6.50 each
  2. A player is substituted after 65 minutes. The player off would pay £9 the player on would pay £4

The actual amount collected will be at the discretion of the team manager

As of the 15th Sept 2013 player will pay £7, for pre season friendly games.Allplayers should play a part in the game.

Double Header’s

If a team is involved in a double header, then full match fees will be payable for both games. Agreed at the February 2010 Committee Meeting

Cup Finals

Any team that participates in an AFA, SAL or Kent Cup Final, the players for that game only will be exempt from a match fee.

SAL Player Registration

As last season the club will be required to register all of its players with the SAL. This season the club are required to have all players complete a ‘Registration Form’ and submit that form to a nominated member of the club. As a minimum the form will requireplayers to complete their names, address, post code, phone number, email address and date of birth. Although players may have already supplied this information last season they will be required to also do it for this year.

This requirement is as a result of an FA directive to all affiliated leagues, which are required to implement this process. As the SAL is affiliated through to the FA and we are members of the SAL, we have to comply.

Where Managers need to register players quickly they will askedfor the following – name, address, post code, date of birth, phone number and email address if available. This will then have to be repeated using the ‘Registration Form’

Only players over the age of 16 will be eligible to register and play for WWFC Senior s

Personal Injury

The FA has mandated that all clubs affiliated to a County FA (in our case the AFA) must provide basic Personal Accident Insurance. The club have purchased the required Basic cover insurance from a FA approved supplier.

Details of this Personal Accident insurance can be found on the Club website in the section ‘Club Info’ sub- section ‘ Documents’. There are 3 documents on the matter.

Players wishing to have a higher level of cover than that provided by the club, must purchase their own Personal Accident insurance cover.

As a club, we are duty bound to have public liability insurance of £10,000,000 but it does not cover injuries sustained through playing for the club.

Outstanding Debts

Players who owe the club money from a previous season will not be allowed to play until the debt is cleared.

2.TRAINING FACILITIES

Training is under the direction ofKeith D’Urso and John Parker. During the season training takes place on Tuesday’sat Ravensbourne School in Hayes Lane, Bromley and Thursday under floodlights at the club ground. Start date and times for both nights will be notified in due course. Training on Tuesday is for ALL club players from the first team to the sixth team and everybody is welcome. This season the club have engaged the services of two qualified coaches to run our Tuesday night training. They are Adam Griffin and Mike Baxter. Last season Jon Clapshoe provided goalkeeper coaching on a Tuesday night. This proved very successful and popular. This will be continuing this season.Thursdays maybe be more team specific.

Pre season training takes place at another locally convenient location, this is currently Sparrows Den.

During the season a change oflocation or cancellation of training may arise. In this situation every effort will be made to inform all players via email, website, Twitter or FacebookHowever, players should also take the initiative and seek clarification if in doubt.

3.PLAYER SELECTION POLICY FOR LEAGUE & CUP MATCHES

The following is the current selection policy, for the First to Sixth teams (The Seventh and Veterans team are excluded). Teams are selected by the Selection Committee consisting of the 6 Team Managers and the Club Chairman if he wishes to attend. The Chairman of the Selectors is Keith D’Urso.

Our objective is to provide as many games of football for each playing member throughout the season.

Team Managers will normally canvas players after each game, to see who is or is not available for the following week. Selection normally takes place after training on a Tuesday and players are normally informed of the team that they are selected for early on the Wednesday – obviously the teams could change prior to the Saturday games due to unforeseen circumstances, such as injury or change in work commitments.

Any Manager unable to attend a selection meeting must send a delegated representative. Non attendance may result in unnecessary complications.

In order to select the strongest sides and to eliminate mistakes we have issued below the selection policy which will help players understand how the Selection Committee operates. We recognise that some errors will occur in selection during the season as we are dealing with almost 100 players, but with your help we can minimise mistakes. The Chairman of the Selectors, Keith D’Urso, is prepared to discuss any personal matters involving selection.

Naturally team captains have an input into the makeup of individual sides via discussion with the Team Manager. New players may take time to find their realistic level so there will be unavoidable movement between teams in the first few months of any season.

Selection Policy

  • Players are selected for individual sides based on picking the best available players for the First Team and the next best for the Reserves – this policy filters down through the sides down to the Sixth Team.
  • Players will be notified by the Team Manager for whom they have been selected as soon as possible after the selection meeting
  • Players must confirm that they have received notification of their selection --- you can confirm by phone, text or email to the Team Manager.
  • Should a player’s availability change prior to the Saturday game, they must inform the Manager immediately so that alternative arrangements can be made.
  • Any Manager who requires a replacement following a drop out after Tuesday’s selection meeting will inform and discuss the replacement player with the relevant Manager before contacting the player.
  • Any player that is asked, as part of the selection process or after the original selection process, to move from their original team to play for a different team must play for the new team that they are selected for. At the Selection Committee’s discretion any player refusing to move between teams will not be eligible to play for any team that week and will not be guaranteed automatic selection the following week.
  • If a player is asked to move sides after 12:00 (Midnight) on the Thursday before the game on Saturday, the player has the option of refusing to move and still be eligible to play that week for the side they were originally selected for.
  • If a player chooses to miss a week(s) for any reason, the player must not expect to return to the team they last played for. It is the responsibility of each player to inform their Manager or the Chairman of Selectors of dates they will not be available in future weeks. The player must also keep their Manager or Chairman of Selectors advised of any changes to their circumstances or the dates.
  • Players being dropped after a reasonable run in a team will be contacted by the Team Manager to explain the reasoning behind the decision.

Wherever possible we will try to maintain a high level of stability across the squads, but movement is inevitable due to holidays, personal events, work, injury, illness and loss of form or improvement in form.