2001-2002 EDE Technical Reference

564 H

Tracking Log

Page(s) affected / Page(s) inserted /

Change(s) made

iii / iii / Added reference to the 2001-2002 SAR/ISIR Comment Code Cross Reference Table
iv / iv / Added reference to the 2001-2002 SAR/ISIR Comment Code Cross Reference Table
v / v / Added reference to the History Correction Test Case ISIRs

Overview

1-4 / 1-4 / Under “Electronic Corrections/Duplicate Requests” deleted “formerly SARR02IN”
1-8 / 1-8 / Added value of “U” to MPN Flags
Renamed Extra Unsubsidized Flag to Additional Unsubsidized Flag
1-19 / 1-19 / Added TDD number for FAFSA on the Web and FAFSA Express Customer Service; removed Renewal Applications from listing

EDE Processing

2-4 / 2-4 / Changed two references to “an FAFSA” to “a FAFSA”
2-12 / 2-12 / Removed Note from the bottom of the page

Record Layouts

3-4 / 3-4 / Removed Y and Z as possible values for Field 10, the “Received From CPS”
3-39 / 3-39 / Revised data in field name column by underlining the word “Override” and deleting space after it
3-41 / 3-41 / Revised data in field name column by underlining the word “Override” and deleting space after it
3-42 / 3-42 to 3-42A / Modified Valid Field Content for Field 130
3-45 / 3-45 / Modified Valid Field Content for Field 137
3-52 / 3-52 / Modified Valid Field Content for Field 157
3-77 / 3-77 / Modified Valid Field Content for Field 308
3-78 / 3-78 / Modified Valid Field Content for Field 309
3-85 / 3-85 / Renamed Field 360
3-87 / 3-87 / Renamed Field 378
Page(s) affected / Page(s) inserted /

Change(s) made

3-89 / 3-89 / Renamed Field 396
3-91 / 3-91 / Renamed Field 414
3-93 / 3-93 / Renamed Field 432
3-94 / 3-94 / Renamed Field 450
3-96 / 3-96 / Renamed Field 468
3-98 / 3-98 / Renamed Field 486
3-100 / 3-100 / Renamed Field 504
3-102 / 3-102 / Renamed Field 522
3-103 / 3-103 / Renamed Field 540
3-105 / 3-105 / Renamed Field 558
3-149 / 3-149 / Modified Valid Field Content for Field 3
3-156 / 3-156 / Modified Valid Field Content for Fields 5, 10, and 15; modified field name for Field 5
3-157 / 3-157 / Modified Valid Field Content for Fields 20, 25, 30, 35, and 40
3-158 / 3-158 / Modified Valid Field Content for Fields 45, 50, 55, and 60
3-159 / 3-159 / Modified Field Name and Valid Field Content for Field 3
3-160 / 3-160 / Modified Valid Field Content for Field 16
3-161 / 3-161 / Modified Valid Field Content for Fields 5, 9, 13, and 17; Modified Field Name for Field 5
3-162 / 3-162 / Modified Valid Field Content for Fields 21, 25, 29, 33, 37, 41, and 45
3-163 / 3-163 / Modified Valid Field Content for Field 49
3-166 / 3-166 / Modified Field Name for Field 14
3-167 / 3-167 / Modified Row 17; Added Rows 18 and 19
Processing Codes/System Requirements
4-4 / 4-4 / Added description for the new 2001-2002 SAR/ISIR Comment Code Cross Reference Table
4-5 / 4-5 / Modified Changes for 2001-2002 ISIR Fields 130 and 137
4-6 / 4-6 / Modified Changes for 2001-2002 ISIR Fields 308 and 309
Modified 2001-2002 ISIR Field Data Name for Field 360
4-7 / 4-7 / Modified 2001-2002 ISIR Field Data Name for Fields 378, 396, 414, and 432
4-8 / 4-8 / Modified 2001-2002 ISIR Field Data Name for Fields 450, 468, 486, and 504
4-9 / 4-9 / Modified 2001-2002 ISIR Field Data Name for Fields 522, 540, and 558
4-22 / 4-22 / Modified “Changes” column of NSLDS Match Flag
4-23 / 4-23 to 4-23A / Modified Changes for 2001-2002 ISIR Field 157
Page(s) affected / Page(s) inserted /

Change(s) made

4-56 / 4-56 / Deleted Comment Codes for Reject B and W; Modified Action for Reject C
4-71 / 4-71 / Removed Row 098
4-73 / 4-73 to 4-73A / Added additional NSLDS Loan Current Status Codes
4-87 / 4-87 / Added new Comment 005
4-89 / 4-89 / Modified Comment text 047
4-90 / 4-90 / Renumbered Comment 056 to 055 and added a new 056
New / 4-90A / Modified Comment text for 058 and 059
4-91 / 4-91 / Removed reject code from comment 62
4-92 / 4-92 / Modified Comment text 084
4-95 / 4-95 / Modified Comment text 142
4-96 / 4-96 / Modified Comment text 144
4-97 / 4-97 / Modified Comment text for 161
New / 4-105 to 4-111 / Added new 2001-2002 SAR/ISIR Comment Code Cross Reference Table
Printing
5-12 / 5-12 / Modified Print Instructions for Row 8 and Row 10
5-27 to 5-36 / 5-27 to 5-36 / Page 5-27 added row 12, Column 5-6 for Source of Correction Flag; Page 5-28 added row 17 (column 1-4); incremented other row numbers by 1; Page 5-29 incremented row numbers by 1; Page 5-30 incremented row numbers by 1; Page 5-31 incremented row numbers by 1; Page 5-32 incremented row numbers by 1, Page 5-33 incremented row numbers by 1; Page 5-34 incremented row numbers by 1; Page 5-35 incremented row numbers by 1; Page 5-36 incremented row numbers by 1
5-41 / 5-41 / Modified the Sample Output document:
Added Source of Correction Flag in right column top half of page
Added EFC Change Flag in lower left half of page
5-56 / 5-56 / Modified Print Instructions for Row 24
5-57 / 5-57 / Modified Report Label for Column 5-8
5-60 / 5-60 / Modified Print Instructions for Column 5
5-61 / 5-61 / Modified Print Instructions for Master Prom Note Flags
5-62 / 5-62 / Modified Print Instructions for Row 1 (Footer for NSLDS Financial Aid History)
5-63 to 5-64 / 5-63 to 5-64 / Modified the Sample Output documents:
Changed the label for Extra Unsub to Additional Unsub;
On 5-64, changed 'C' to 'Closed', and 'A' to'Active'
Page(s) affected / Page(s) inserted /

Change(s) made

Miscellaneous
6-5 to 6-7 / 6-5 to 6-7 / Modified the History Correction Test Case information
New / 6-8 to 6-51 / Added Sample Test ISIRs

Index

iii / iii / Added reference to History Correction Test Case ISIRs and updated page number for the ISIR Cross-Reference Table
iv / iv / Corrected page number reference for ISIR, Requested for Schools index entry
vi / vi / Added reference to SAR/ISIR Comment Code Cross-Reference Table
vii / vii / Updated page number for ISIR Cross-Reference index entry

January 20011

RAD Request Address 1 Export Record Layout...... 3-111

RAD Request Address 2 Export Record Layout...... 3-112

RAD Import Record Layout...... 3-114

Initial Application/Renewal Application Export Record Layout...... 3-130

History Correction Export Record Layout...... 3-149

Duplicate Request Export Record Layout...... 3-156

Signature Record Layout...... 3-159

FDR Export Record Layout...... 3-161

Institution Student FAFSA Express/Web Hold Information Record Layout...... 3-164

Processing Codes/System Requirements...... 4-1

Summary of Tables...... 4-2

2000-2001/2001-2002 ISIR Cross-Reference...... 4-2

Table of Reject Codes and How to Respond to Each...... 4-2

Batch Level Error Messages...... 4-2

Record Level Error Messages...... 4-2

Assumption Overrides...... 4-3

SAR/ISIR Correction Flags and Correction/Highlight Field Numbers...... 4-3

NSLDS Loan Program Codes...... 4-3

Current Status Codes...... 4-3

State/Country/Jurisdiction Codes...... 4-3

Correction Data Entry Specifications...... 4-3

ISIR Comment Codes and Text...... 4-4

2001-2002 SAR/ISIR Comment Code Cross Reference—Reference Table...... 4-4

2000-2001/2001-2002 ISIR Cross Reference...... 4-4

Table of Reject Codes and How to Respond to Each...... 4-56

Batch Level Error Messages...... 4-59

Record Level Error Messages...... 4-60

Assumption Overrides...... 4-62

January 2001 (2001-2002)EDE Technical ReferenceTable of Contents

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SAR/ISIR Correction Flags and Correction/Highlight Field Numbers...... 4-64

NSLDS Loan Program Codes...... 4-72

NSLDS Loan Current Status Codes...... 4-73

State/Country/Jurisdiction Codes...... 4-74

Correction Data Entry Specifications...... 4-75

ISIR Comment Codes and Text...... 4-87

2001-2002 SAR/ISIR Comment Code Cross-Reference Table...... 4-105

Printing...... 5-1

Printing ISIRs...... 5-1

Printing Assumed Values...... 5-1

Printing Correction Flags...... 5-2

Printing Highlight Flags...... 5-2

Rejected ISIRs...... 5-3

Comments...... 5-3

Field Types...... 5-3

Printing the ISIR...... 5-4

Printing the Renewal FAFSA...... 5-4

Printing the ISIR...... 5-6

Header for ISIR Comment Page Only...... 5-6

Header for All ISIR Pages Except Comment Page...... 5-8

Detail for ISIR Page 1...... 5-10

Detail for ISIR Page 2...... 5-11

Detail for ISIR Page 3...... 5-24

Detail for ISIR Page 4...... 5-37

Footer for ISIR Comment Page Only...... 5-38

Footer for ISIR Pages Except for Comment Page...... 5-38

ISIR Sample Output Documents...... 5-39

Printing the NSLDS Pages for the ISIR...... 5-43

Header for NSLDS Financial Aid History...... 5-43

Detail for NSLDS Financial Aid History...... 5-44

Aggregate Amount for FFELP / Direct Loans Section...... 5-47

Detail for NSLDS Financial Aid History...... 5-47

Perkins Loan Section...... 5-51

Detail for NSLDS Financial Aid History...... 5-51

January 2001 (2001-2002)EDE Technical ReferenceTable of Contents

(237 H)iv

Pell Payment Data Section...... 5-52

Detail for NSLDS Financial Aid History...... 5-52

Loan Detail Section...... 5-57

Detail for NSLDS Financial Aid History...... 5-57

Footer for NSLDS Financial Aid History...... 5-62

NSLDS Pages for the ISIR Sample Output Documents ...... 5-63

Printing the Renewal FAFSA...... 5-65

Detail for Renewal FAFSA Page 1...... 5-65

Detail for Renewal FAFSA Page 2...... 5-72

Detail for Renewal FAFSA Page 3...... 5-85

Detail for Renewal FAFSA Page 4...... 5-100

Detail for Renewal FAFSA Page 5...... 5-102

Renewal FAFSA Sample Output Documents...... 5-103

Miscellaneous...... 6-1

Message Classes...... 6-2

Optional Testing with the Central Processing System...... 6-4

History Correction Test Cases...... 6-5

History Correction Test Case ISIRs...... 6-8

Index...... I

January 2001 (2001-2002)EDE Technical ReferenceTable of Contents

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State agencies can request ISIRs for any student on the CPS database. This process is known as the Federal Data Request (FDR).

New for 2001-2002: The State Agency ISIR contains all data including the National Student Loan Data System (NSLDS) data.

The Record Layouts Section includes details on the ISIR record layouts. Comment codes and text, verifiable rejects, and how to respond to each are in the Processing Codes/System Requirements Section. The Printing Section contains specifications for printing the ISIR. The record layouts for FDR are in the Record Layouts Section (FDRS02IN), and the procedures for the FDR process are in the EDE Processing Section.

Electronic Corrections/Duplicate Requests

Schools can submit corrections to FAFSA data electronically. The Record Layouts Section includes the record layouts for submitting corrections (CORR02IN). formerly SARR02IN).

Schools can make duplicate requests to receive a specific ISIR transaction for a student provided their federal school code is listed on that transaction. The Correction and Duplicate Request record layouts are found in the Record Layouts Section (section 3) and are submitted in the CORR02IN message class.

Information about adding your Federal School Code to receive electronic data, making signature corrections, requesting a duplicate ISIR, and using the correction record are found in the EDE Processing Section (section 2).

Handling Record Level Rejected Records

If the specifications in this guide are not followed on a particular record, an EDE Record Level Error Report file is transmitted to you and may be printed as an error report. (The layout is in the Record Layouts Section.)

The EDE Record Level Error Report contains the record’s serial number, the student’s ID, the transaction number, last name, first name, the SAR field number in error, an edit code, an error code and a text explanation for the reason the record was rejected. Each field in error is reported. If it was rejected due to invalid value, CPS sends the actual value of the data received from the school. A serial number and student ID is listed more

January 2001 (2001-2002)EDE Technical ReferenceOverview

(237 H)1-4

DL Master Prom Note (MPN) Flag and the FFEL MPN Flag

Thesedetermine the status of the Direct Loan MPN and FFEL MPN respectively.

A = Active

I = Inactive

C = Closed

N = No MPN on file

U = Unavailable

NSLDS FFEL Lender Code

If there is a FFEL MPN Flag, this code indicates the lender by their Federal School Code, or whether there are multiple lenders.

Federal School Code X00000-X99999

Y = More than 1 lender and N/A

Extra Additional Unsubsidized Flag

Added to the loan level it informs schools that the aggregate loan amount borrowed includes unsubsidized loan amounts in excess of the normal aggregate loan limits. This occurs when the dependent student’s parent was denied a PLUS or the student is a Health Professions student.

Capitalized Interest Flag

Added to the loan level for informational purposes only. It does not tell you the amount of additional loan funds the student received.

State Agency ISIRs and Federal Data Request (FDR) ISIRs now contain NSLDS data.
New CPS edits

FAFSA Question 9 edits. Your date of birth – If the applicant provides 1900, 1901, or 1902 as their date of birth, the FAFSA is rejected with a verifiable reject A.

FAFSA Question 39 & 40 and 73 & 74 edits. Adjusted Gross Income (AGI) and Taxes Paid – If the applicant or the applicant’s parent(s) provide a value for taxes paid that is equal to the AGI, the FAFSA is rejected with a verifiable reject C.

Paper FAFSA without a Signature. If the applicant submits a paper FAFSA without the student’s signature, the FAFSA is processed and

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FAFSA on the Web and FAFSA Express Customer Service / 800/801-0576
Telecommunications Device for the Deaf (TDD/TTY) / 800/511-5806

E-mail:

FAFSA on the Web site address:

FAFSA Express Web site address:

PIN Web site address:

Working hours are 7 a.m. – 10 p.m. (CT), Monday through Friday

Application Status
Correction on the Web Assistance
FAFSA Express Software Assistance
FAFSA on the Web Assistance
General Questions on Electronic Filing
Help Accessing the Web Page
Process Corrections
Renewal App on the Web Assistance
Renewal Application

NovemberOctober 2000January 2001 (2001-2002)EDE Technical ReferenceOverview

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2. Compute Rejects

CPS contains a series of edits that evaluate all incoming initial FAFSA data for consistency and completeness. These edits apply to all data from electronic and paper input. An Expected Family Contribution (EFC) is not computed for ana FAFSA rejected for a compute reject reason. However, an ISIR is produced. Application ISIRs with a compute reject are returned in the EAPS02OP message class. The reasons for the compute reject are coded on the ISIR. Refer to the Processing Codes/System Requirements Section for information on interpreting these reject codes.

There are two types of FAFSA compute reject reason codes, numeric and alphabetic:

Numeric: certain data items MUST be corrected before a valid ISIR can be generated (Non-Verifiable).
Alphabetic: certain data items must be either corrected or verified before a valid ISIR can be generated (Verifiable). An alpha reject reason code is a verifiable data element, meaning the data given is questionable but could be correct.

In the paper system, a student can verify a data field by re-entering the same information in the SAR correction column for the field in question. In the electronic process, the school verifies the data (reenters the data as a "correction") and transmits the correction record to CPS. Data that must be verified or corrected in response to each reject reason is provided in the Processing Codes/System Requirements Section.

A student’s record may not have an EFC if the record contains questionable data and has ana FAFSA reject reason code(s). The reject reason code(s) is found in position 610-623 on the ISIR and explains the questionable field(s) and the highlighted field(s).

NovemberOctober 2000January 2001 (2001-2002)EDE Technical ReferenceEDE Processing

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Automatic ISIRs for State Agencies

Each state agency subscribing to the ISIR service can choose to automatically receive one ISIR for every student who:

Indicates that state on the FAFSA as the state of legal residence
Is a non-resident but lists a college within the state
Both of the above

Note: If the student indicates on the FAFSA more than one school that is located in your state, your state agency receives only one ISIR.

Automatic ISIRs are transmitted daily from CPS to the SAIG in one of two message classes:

ESFR02OPState Agency ISIR Resident

ESFN02OPState Agency ISIR Nonresident

Note: The state agency indicates what type of ISIRs (residents, non-residents or both) it wants to receive on the Title IV WAN Letter of Application.

Federal Data Request Processing (FDR)

A Federal Data Request (FDR) is the process by which a state agency can request the electronic processed FAFSA record for any student in the CPS database.

In the case of students who are neither residents of the state nor attend a school in the state, an FDR can be made if the student has signed a loan or state grant application that releases CPS data to the state agency. The agency must retain the signed FAFSA. When requesting and receiving this data from CPS, use the following message classes:

FDRS02IN / FDR Request
FDRF02OP / Processed FDRs
FDRU02OP / Unfulfilled FDRs not on CPS Database after 30 days

Note: The record length of the FDRS02IN has changed to 580 bytes to include the NSLDS information.

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Header Record Sent To/Received From The CPS (Continued)

Field # / Start Position / End Position / Field
Length / Field Name / Valid Field Content / Justify
10 / 57 / 79 / 23 / Sent To CPS:
Batch Number
------
Received From CPS: Batch Number
------
Both Sent To/Received From CPS:
------
Both Sent To/Received From CPS:
------
Both Sent To/Received From CPS:
------
Both Sent To/Received From CPS: / IF SENT, Batch Type:
#A = Export ApplicationsInitial
#B = Export ApplicationsRenewal
#C = Export Corrections/ Duplicates
#F = Export FDR
#S = Signature Corrections
------
IF RECEIVED,
ISIR Batch Type:
#A = Electronic App
#B = Renewal App
#C = Correction/Duplicate
#E = Automatic
#F = Federal Data Requests
#G = System Generated
#I = Year To Date (YTD)
#K = State Agency Non Resident
#L = State Agency Resident #S = Signature Corrections
#Y = Reprocessed Records
#Z = CPS System Generated(Dup. request and NSLDS data changed.)
------
Cycle Year:
2 = 2001-2002
------
Federal School Code:
X00000 to X99999
Valid characters for the first position are 0, B, E, or G.
------
Date: Current date using the format CCYYMMDD
------
Time: Current time using the format HHMMSS / Right

October January 20012000 (2001-2002)EDE Technical ReferenceRecord Layouts

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ISIR Record Description/Data Dictionary (Continued)

(SARA02OP, EAPS02OP, REAP02OP, CORR02OP, ESFN02OP, ESFR02OP, FDRF02OP,

SYSG02OP, YTDO02OP, YTDR02OP, YTDN02OP)

Field
# / SAR Field / Start
Position / End
Position / Field
Length / Added/
Modified / Field
Name / Valid Field Content / Justify/ Signed
120 / 528 / 528 / 1 / Modified year reference in description / Reject
Override B-
Date of Birth since September 1, 1985 / 1 = Yes
Blank / Left
121 / 529 / 529 / 1 / Reject
Override N-
Missing first or last name / 1 = Yes
Blank / Left
122 / 530 / 530 / 1 / Reject
Override W-
Questionable number of family members. / 1 = Yes
Blank / Left
123 / 531 / 531 / 1 / Assumption Override 1-
Parents’ Number in College assumed to be 1 when the number in college is greater than 6. / 1 = Yes
Blank / Left

October January 20012000 (2001-2002)EDE Technical ReferenceRecord Layouts