Great Plains Tribal Chairmen’s Health Board
Hiring Checklist
Task / Responsible Party / Date Completed- Create and/or update the Position Description (PD).
- Advertise the position.
- Collect and retain all applications.
- Select an interview panel of at least three people.
- Determine who to interview using the application screening form.
- Schedule interviews – allow at least one hour per interview.
- All panel members review the Interviews Training PowerPoint.
- Create interview questions.
- Create interview folders for each candidate being interviewed with the interview questions, cover letter, resume and a copy of the position description included in each.
- Conduct interviews – at the conclusion determine if a second interview is needed. All interview materials must be returned to the interview folder.
- Conduct reference checks (can start this step sooner if you wish) utilizing the official reference check form.
- Schedule and conduct second interviews if needed.
- Identify the preferred candidate.
- Submit the candidate’s background check information.
- If the background check comes back acceptable draft the official offer letter.
- Call the candidate to tell them they’ve been selected and verbally review the offer letter and PD with them. Send the documents to them to be signed.
- Collect the signed PD and offer letter from the candidate.
- Send regret letters to the candidates not selected.
- Send an email to all GPTCHB staff to notify them of the new hire.
- Complete a PAN for the new employee.
- Inform the IT Administrator that an email and computer need to be set up for the new employee.
- Prepare for the employee’s first day by ensuring a workspace is ready with appropriate office supplies.
- Notify HR if a business card needs to be created for the new employee including the employee’s extension number and cell phone number if applicable. Start a purchase order to Simpsons Printing in the amount of $75. HR will send the quote to attach to the PO as soon as it’s received.
2410 S Plaza Drive
Rapid City, SD 57702 / Immediate Supervisor and/or designee.
- Create a new hire packet with all applicable new hire forms, manuals, etc.
- Schedule a time to complete the HR and Finance portions of the New Hire Orientation Checklist with the Immediate Supervisor CC’d on the calendar invites.
- Complete the supervisor section of the New Hire Orientation.
- Ensure all new hire forms including the New Hire Orientation checklist are signed and turned into HR within the first three days of employment.
- Conduct 60-day evaluation and turn in all signed forms to HR.
Additional notes:
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Updated: February 2016