If Applicable, Compulsory Only for Championships

TECHNICAL DELEGATE REPORT EVENTING 2018

Event:
Venue
Event category
Date
Event Director
E-mail address
Technical Delegate:
Name
Email Address
Mobile phone no.

A- EVENT DATA To be completed by the OC and the TD
Event Name

Officials - please confirm the officials present during the event by stating a name for each function below:

Level: / Level: / Level:
Ground Jury: President:
Member:
Member:
JUMPING JUDGE if applicable
TECHNICAL DELEGATE
2nd TD if applicable
ASSISTANT TD if applicable
COURSE DESIGNER
ASSISTANT CD if applicable
JUMPING COURSE DESIGNER
CHIEF STEWARD
ASSISTANT STEWARD/S
Veterinary Delegate
VSM
CHIEF MEDICAL OFFICER

If Applicable, compulsory only for Championships:

APPEAL COMMITTEE: President:
Member:
Member:
PRESIDENT OF THE VETERINARY COMMISSION

Please indicate name of:

EVENT DIRECTOR
PRESS OFFICER
APPOINTED ATHLETE REPRESENTATIVE
RESULTS PROVIDER

Number of spectators during the whole Event:

1-1000 1000-10000 More than 10’000 please specify: ______

B- EVALUATION OF THE EVENT To be completed by the TD

Please rate the following areas of organisation and provide as much details as possible, particularly concerning areas in need of improvement. Attach additional page(s) if more space and further comments are required. Please include confidential remarks on separate page(s).

This form will be sent to the OC/NF by the FEI after the event with additional comments.

Please provide an evaluation for each category on a scale of 1 to 5

(1=Unsatisfactory / 2=Must Improve / 3=Needs Some Improvement / 4=Successful / 5=Excellent)

Area / Directives / Scale 1 to 5 / Comments
Horse Inspection(s) / Ground, separation from public, collecting & holding areas, direction signs, documents
Dressage / Ground, arena, marking, judges facilities, separation from public, documents, test ride, inspection of tack
Cross-Country Warm Up/ Finish Area Facilities / Area, ground, fences (number and type) separation from public, facilities for horses (water, farrier, ice), PA system
Cross-Country / Course, ground, obstacles, marking, separation from public,
measurement, plan
Cross-Country Administrative Organisation / Officials, documents, timing, maintenance of footing & obstacles
Cross-Country Control Center / Radio communication, clear definition of responsibilities, facilities
SIMP / Serious Incident Management Plan, preparation, clear definition of responsibilities, communication plan
Jumping / Standard of Course building, maintenance of footing, standard of Jumps, starting order (publication and adherence to FEI rules), plan
General / Event Layout and Event Preparations
Event Office / Personnel, facility, competitor/public info, Timetabling
Scoring / Personnel, production of results,
public score boards
Prize giving / Announcing, organisation, timing, clear definition of the Stewards directives
Communication / Communications with the Organising Committee,
communication among Officials
Stabling / Stable boxes, wash areas, services, office, security
Medical Services / Daily services, emergency response
Veterinary Services / Daily services, emergency response
Training & Exercising / General exercise, galloping, Dressage & Jumping warm up areas
Press / Press & media centre, press officer, Wifi access
Public / Traffic, parking, facilities, attractions, announcing, programme, information, catering
C- DETAILED COMPETITION REPORT- To be completed by the TD

1. Participation Athletes & Horses

FEI entry system: did all participating Athletes and Horses be entered through the FEI Online Entry system? / /
Withdrawals: Were Athletes withdrawn with a valid excuse? / /
Horse stabling: Were all Horses stabled on site? / /

If you answered no to any of the above, please comment below providing details and reasons to enable FEI to follow-up the issue.

Comments:

2. Report on the Cross-Country Course(s)

2.1 Suitability of the course for the participants:

The course(s) was/were up to FEI standard / /
If different level of competition are held on the same venue, please confirm that all courses were significantly different / /
Did the Ground Jury inspect the cross country course in due time prior to the start of the competition? (Art. 516.2.2) / /
Was the cross country course finished at time of inspection? / /

If you answered no to any of the above, please comment below providing details and reasons to enable FEI to follow-up the issue.

Comments:

2.2 Cross-Country course details:

X-C Length of course
X-C Speed (m/min.)
X-C Optimum time
Total number of Jumping efforts
If the above-mentioned were modified please specify the reasons:

2.3 Statistics – please complete the table

2018 Event
Competition(s):
Numbers of Starters Dressage Test
Number of Starters Cross Country Test
Number of Horses having completed the event
2.4 Accident report: Comment on any obstacle causing:
- A rotational fall
- Horse falls
- Serious accident to Athlete and/or Horse
Please provide full fence description with measurements.
Please provide photos of the fence causing rotational fall, Horse falls or any serious accident to Athlete and/or Horse.
Fence n° / height / drop / Top spread / Base spread / Jumpable width / Distance to the next fence
Comments:

2.5 Frangible/Deformable structures - details & additional comments:

On the Fence Description form, please list Frangible/Deformable structures used on each course and of what type (the type is to be indicated in the remarks) (i.e. traditional pins, reversed pins, MIM Swedish safety pins)

Were any of the devices activated? If so please fill the following table:

Course / Fence n° / Horse n° / Horse name / Athlete fall (Y/N) / Horse fall (Y/N) / Athlete continued (Y/N) / 11 penalties (Y/N)

* if a frangible / deformable structure was broken and 11 penalties were not given, please indicate the reasons

Comments:

Any other comments: (number of times the fence was hit during the competition, time and ease of rebuilding, etc.)

3. General Impressions of Event

4. Recommendations for improvements for future events

Name: ______Signature: ______

D- SANCTIONS, WARNINGS, YELLOW CARDS, PENALTIES AND FINES

Completed and signed by the President of the Ground Jury or Appeal Committee or by the Chief Steward and returned to Technical Delegate.

1. Passport Irregularities

NF / Horse / Passport Number / Name of Athlete / W
(Warning) / P – CHF
(Penalty & amount) / NAC
(not authorised to compete)

Were the Athletes made aware of the above irregularities before leaving the show ground? YES NO

Name: ______Signature: ______

2. Dangerous Riding (Yellow Card, Warning, Penalties, Disqualifications, other)

NF / Horse / Name of Athlete / Incident / Action Taken

Were the Athletes made aware of the above irregularities before leaving the show ground? YES NO

Name: ______Signature: ______

3. Abuse of Horse (Yellow card, disqualification, fine – other sanction)

NF / Horse / Name of Athlete / Type of abuse / Action Taken

Were the Athletes made aware of the above irregularities before leaving the show ground? YES NO

Name: ______Signature: ______

4. Other Complaints, Appeals, Objections, Incorrect behaviour

NF / Horse / Name of Athlete / Incident / Sanction

Were the Athletes made aware of the above irregularities before leaving the show ground? YES NO

Name: ______Signature: ______

NCTIONS, WARNINGS, YELLOW CARDS, PENALTIES AND FINES

E- FALLS/INJURIES – LIST OF ATHLETES

To enable FEI to follow-up on Athlete falls and injuries, please ask the Chief Medical Officer to fill in the below tables.

INTRUCTIONS: injuries are recorded by categories based on their severity, except concussion which is considered as a category in itself.

1- Injuries by categories of severity:

- No injury: no recorded injuries

- Minor: one or more of the following injuries: sprains, bruises, and cuts judged not to be severe, treated on site

- Serious: transferred to hospital for one or more of the following injuries: fractures, internal injury, severe cuts or lacerations, crushing, head injury

- Fatal (NB: serious or fatal injuries should be immediately reported to the Eventing Department of the FEI (contact Catrin Norinder +41 78 750 61 39) by the Technical Delegate for appropriate follow up with the Athlete’s National Federation).

2- Concussion

Incident location (e.g. fence n°) / Athlete and horse information (name and FEI ID) / Provisional diagnosis / Athlete NF
to be
notified
(please tick
if follow up
is required) / No injury / Minor injury / Serious injury / Concussion (diagnosed using CRT) / Fatality /
Athlete info
Horse info
Athlete info
Horse info
Athlete info
Horse info

Chief Medical Officer’s details:

Name: …………………………………………………………………………………………………………………………………………………………………………………..

Phone: ………………………………………………………………………….. Email: ………………………………………………………………………………….

Signature______

F- FALLS/INJURIES – LIST OF HORSES

To enable FEI to follow-up on Horse falls and injuries, please ask the Chief Medical Officer to fill in the below tables.

INTRUCTIONS: injuries are recorded by categories based on their severity, except concussion which is considered as a category in itself.

1- Injuries by categories of severity:

- No injury: no recorded injuries

- Minor: one or more of the following injuries: sprains, bruises, and cuts judged not to be severe, treated on site

- Serious: transferred to hospital for one or more of the following injuries: fractures, internal injury, severe cuts or lacerations, crushing, head injury

Incident location (e.g. fence n°) / Horse and Athlete information (name and FEI ID) / Provisional diagnosis / Athlete NF
to be
notified
(please tick
if follow up
is required) / No injury / Minor injury / Serious injury / Fatality /
Horse info
Athlete info
Horse info
Athlete info
Horse info
Athlete info

Veterinary Delegate’s details:

Name: …………………………………………………………………………………………………………………………………………………………………………..

Phone: ………………………………………………………….. Email: ………………………………………………………………………………….

Signature______

Accidents involving others

Report the name, involvement (groom, volunteer, Official spectator, other), location of accident, type of injury, action taken.

To be completed and signed by the Chief Medical Officer and returned to Technical Delegate

Name / Involvement / Incident
Location of accident, type of injury / Action Taken

Chief Medical Officer

Signature: ______Title: ______

A- FALLS/INJURIES – LIST OF HORSES

G- CONFIDENTIAL to be completed by TD

Directives on Officials:

Representation of the FEI, its objectives and Regulations. Communication with TD and other Officials to ensure the correct running of the competition. Communication with the Athletes. Rating on decisions taken.

Please provide an evaluation for each category on a scale of 1 to 5

1=Unsatisfactory / 2=Must Improve / 3=Needs Some Improvement / 4=Successful / 5=Excellent

Area / Scale / Comments on aspects that need improving
Ground Jury
Assistant TD
Appeal Committee
Veterinary Delegate
VSM
Chief Steward
Cross Country Course Designer
Cross Country Builders / repair team
Show Jumping Course Designer
General Event Personnel
Results manager
Press Officer
Medical Services
Stable Manager
H- FEI JUDGE REPORT to be completed by GJ

The FEI Judge Report must be collected on site by the TD OR sent back to the FEI at at the latest 10 days after the Event’s conclusion.

Event name and category:

President GJ:

Members:

1. Dressage marks

Please confirm that you have compared the Dressage marks / /
If there were discrepancies above 5%, please confirm that these tests have been discussed with all Members of the Ground Jury.
If YES, please provide an explanation of the Dressage marks discrepancies: / /

2. Comments on any sanctions given during the Event (yellow cards, verbal warnings and penalty points):

Comments:

3. Recommendations for improvements for future events

Comments:

Signature: ______

Please return to: FEI – Eventing Department

HM King Hussein I Building

Chemin de la Joliette 8

CH - 1006 Lausanne

Fax: +41 21 310 47 60

E-mail: