INSTITUTE OF SPACE TECHNOLOGY, ISLAMABAD

Tender Document for Pre-qualification of Firms for Cafeteria, Hostel Messes and Events Management

Tender No IST/Adm/Mess/Pre/13

INSTITUTE OF SPACE TECHNOLOGY, ISLAMABAD

IST/Adm/Mess/Pre/13

Subject:Tender for Pre-qualification of Firms for Cafeteria, Hostel Messes and Events Management

Dear Sir,

The Institute of Space Technology (IST), Islamabadis a public sector higher education institution, under the aegis of Strategic Planning Division (SPD), Government of Pakistan imparting engineering education in multiple disciplines. IST is located at Islamabad Highway near Islamabad toll plaza, Islamabad.The current strength of IST is almost 1000 persons which are increasing day by day.

Institute of Space Technology (IST) intends to invite proposals for prequalification from well renowned, experienced and financially sound vendors/ firms/ companies for the services of “Cafeteria, Hostel Messes,Catering / Events Management”.The firms will be prequalified for a period of 3-Years.

Sealed proposals addressed to the Deputy Assistant Director (Admin), Institute of Space Technology, 1 – Islamabad Highway, Near Toll Plaza, Islamabad may be submitted in the office of DAD (Admin) or mailed through courier, registered post; but it must be ensured that the same reaches our office well in time as late offers will not be considered. The envelopes should be marked clearly with the following information.

Tender No
Due Date
Tender Receiving Time
Tender Opening Time / IST/Adm/Mess/Pre/13
______
1130 Hours
1200 Hours

DOCUMENTS REQUIRED

Firms having valid NTN and GST registration are eligible to submit their proposals with following information & documents.

1.Full name with location of Head Office and each branch office of firm along with postal address, telephone, fax, e-mail, details of administrative setup and local office in Islamabad/Rawalpindi (if any).

2.Status of Firm (Limited Company, Partnership or Proprietorship) with year of establishment, showing number of years in relevant field / business,supported by documentary evidence.

3.Copy of NTN Certificate.

4.Copy of GST Registration Certificate.

5.Firm’s Bank Account Statements for the period of One (01) year and a current certificate of Sound Financial Stability from a Scheduled Bank in Pakistan.

6.Managerial and technical expertise of Firm.

7.List of projects completed and in hand in the last ten years by the firm including contract value, location, scope of work, along with work orders, completion certificates and performance certificates from clients.

8.List, quantity and present location of Catering Equipment, Machinery, Transport, Vehicle, Quality of Seating Arrangements/ Furniture, Crockery / Cutlery of Good Quality, Canopies, Carpets, Security Check Equipments, Generators, Music Instruments / Equipments etc. owned by the Firm.

9.Firms must be cleared from security division SPD. The proposal must be accompanied with valid security clearance certificate.

10.Affidavit worth Rs.20/- that the contractor is not black listed from any government department and is not involved in any litigation with any party.

PRE-QUALIFICATION CRITERIA

11.The interested firms will be pre-qualified by a committee on the basis of above mentioned requirements / documents.

12.Physical ground checks will be made by the committee to verify the information in the documents and firm’s setup.

13.Firms already satisfactorily working with Government Organizations will be preferred. Documentary proof will be required for satisfactory performance / execution of similar tasks in near past.

KEY RESPONSIBILITIES

14.The successful party have to run cafeterias in all 3 x boys hostels including tuck shop or in any of them as decided by the committee.

15.Beside the hostel messes, IST may handover the Institute’s main cafeteria to any of the pre-qualified bidder.

16.Any particular contract for making arrangements for particular event awarded to any Pre-qualified bidder must be fulfilled with due diligence as per contract agreement.

17.The firms will provide their complete services as and when required.

18.The firms must have the capability to cope with crucial circumstances during any event.

19.The Contractor shall pay rent of the cafeteria premises, cooking equipment and furniture on the monthly basis @ Rs. 10,000/- (Ten Thousand Only) per month to IST or as decided by the committee.

20.However, the Contractor will be responsible to maintain the Institute’s property handed over to him at the time of agreement.

21.The Contractor shall pay all the Utility Charges (Electricity, Gas etc) at actual reading on monthly basis latest by 10th of each month.

OTHER TERMS & CONDITIONS

22.Failure & Termination: In case the supplier / contractor failed to deliver the stores within specified delivery period, IST shall have the following options:

  1. To recover liquidated damages @ 10% of total purchase order value. Such damages shall be recovered from the bills, earnest money and or by withholding any amount due to be paid against this or any other purchase order.
  2. To get services from elsewhere, without notice to you but at your risk and cost, the services not delivered within time and to recover excess value so paid by us from your bills or from your security and or to cancel the contract at your risk and cost.

23.Disqualification of Suppliers and Contractors:IST will disqualify a supplier or contractor if it finds, at any time, that the information submitted by him concerning his qualification as supplier or contractor was false and materially inaccurate or incomplete.

24.Blacklisting:If the supplier failed to execute order as per laid down terms and conditions in the tender / order or the performance is not satisfactory or are found to be indulging in corrupt or fraudulent practices, the action for blacklisting of firms/ supplier/ contractor will be taken as per PPRA rule 19. In case of any dispute, the case will be referred to Vice Chancellor (IST) whose decision will be final.

25.IST reserves the rights to accept or reject any or all tenders as a whole or in part as per PPRA Rule 33 (1). The decision in this regard will be firm, final and binding on all bidders.

Regards,

Muhammad Ali Asif

DAD (Admin)

Services Assessment Form

a.Name of Firm:______

b.Address of the Firm:______

______

c.Name of the Owner (s):______

d.CNIC No. of the Owner (s):______

e.Contact Nos.:______

Sr. No. / Particulars / Status
(Yes/No)
1. / Address
2. / Status of Firm
3. / NTN No
4. / GST Reg
5. / Bank Statement
6. / Managerial / Technical Expertise
7. / List of Projects Completed
8. / Company Assets
9. / Security Clearance
10. / Affidavit Attached

Note:Please write “Yes” or “No” in above Status Column as per required documents attached by you with this tender document.

______

Sign/ Stamp

Owner/Bidder

Rate List of Selected Items

for Rate Comparison

Sr No / Description of Item / Weight / Quantity / Rates (Rs)
Without inclusion of Utility Charges & Rent / With inclusion of Utility Charges & Rent
Break Fast Items:
Paratha
Roti
Naan
Fried Egg
Omelet
Bread Slice
French Toast
Tea (Mix) / Doodh Pati
Tea (Separate/Tea Bag)
Jam (1 serving)
Achaar (1 serving)
Butter (1 serving)
Milk (Glass)
Tea Break Items:
French Fries (Chips)
Samosa (Vegetable)
Samosa (Chicken)
Sandwich Chicken (Plain)
Sandwich Omelate
Chicken Club Sandwich
Burgerwith Shami
Burger with Omelate
Burger with Chicken
Milk Shake (Apple)
Milk Shake (Banana)
Milk Shake (Strawberry)
Milk Shake (Mango)
Juice (Orange)
Juice (Pomegranate)
Soda Water
Lunch / Dinner Items:
Chicken Biryani
Chicken Pulao
Brown Rice
White Rice
Peas / Chana Pulao
Chicken Qorma
Chicken Achari
Chicken Roast (1 Piece) / 1/8
Chicken Chanay
Chicken Manchurian
Chicken Haleem
Chicken Boti BBQ
Muter Qeema
Mutton Qorma
Kofta Kurry
Beef Nihari
Mutton Nihari
Aalu Anda Kari
Daal (Any Type)
Vegetable (Any Type)
Shami Kabab
Chapli Kabab
Aalu ki Bhujia
Karhi Pakora
Sarson Ka Saag
Sweet Any Type (1 serving)
Raita (one serving)
Salad (1 serving)

Date:______Sign: ______

Name:______

CNIC No:______

Address: ______

______

______

Deputy Assistant Director (Admin)

Institute of Space Technology,

1 – Islamabad Highway, Near Toll Plaza, Islamabad.

Phone No: 051- 9075439,Ext: 5439, Fax No: 051-9273310

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