WA 580 Small Schools Committee

Sample

Resolutions

Compiled by the

WA 580 Small Schools Committee

The following pages are sample resolutions collected from several districts of varying sizes. They are offered as a help to develop your own resolutions and do not represent legal advise.

Small Schools Committee

Organizational

School District ###

RESOLUTION NO._-

Schedule for the Board of Directors Regular Meetings

Whereas, the ______ School District No. ### Board of Directors does convene meetings on a regular basis for the dispatch of such business as may come before said board, AND

Whereas, said meetings are convened in the School District Office at

______AND

Whereas, current action to formalize place, time, and location of said regular meetings appear to be in order.

Therefore Be It Resolved that: the Board of Directors of ______ School District No. ### does hereby adopt the following schedule for the board of directors regular meeting:

1.Regular board meetings are to be convened twice each month, on the second and fourth Monday of each and every month.

2.Regular board meetings shall be convened at 7:00p.m. on the afore scheduled days.

3.The place of said regular meetings shall be at ______School District Office______.

4.The board may change, cancel or reschedule the date, time and/or location of a regular meeting with proper public notice.

Adopted by the Board of Directors of the School District No. ### at an open public meeting on

Signed this ______day of ______

ATTEST: ______

NameName

Secretary of the Board of DirectorPresident of the Board

Name, Director

Name, DirectorName, Director

School District No. ###

,WA

RESOLUTION 99-2000-01

As Resolution to Set Board of Director Meetings for the - School Year

Whereas,The Board of Directors of ______School District No.### does convene meetings on a regular basis for the dispatch of such business as may come before said board, AND

Whereas said meetings are convened in the at , ,

Washington, AND

Whereascurrent action to formalize place, time and location of said regular meetings appears to be in order.

NOW, THEREFORE BE IT RESOL VED, by the Board of Directors of ______School District No.### that said board does hereby adopt the following schedule for the board of director’s regular meetings:

September / 14 / 7:00 am / September / 14 / 7:00 am
October / 12 / 7:00am / October / 12 / 7:00am
February / 8 / 7:00am / February / 8 / 7:00am
March / 14 / 7:00am / March / 14 / 7:00am
May / 9 / 7:00am / May / 9 / 7:00am
June / 13 / 7:00am / June / 13 / 7:00am
July / 11 / 7:00am / July / 11 / 7:00am
August / 22 / 7:00am / August / 22 / 7:00am

The board may change, cancel or reschedule the dated, time and/or location of a regular meeting with proper public notice.

ATTEST:

Dated this ____ Day of______,

Chairman

Secretary to the Board Member

Member

School District ###

RESOLUTION NO._-

Checking Account Signatures (ASB)

Whereas, it is necessary for certain District employees and elected Associated Student Body officers to be able to sign checks to pay for certain services as received from the Associated Student Body “Imprest Checking” account:

Therefore Be It Resolved that: two (2) signatures are required on all checks issued by the Associated Student Body and that the following persons are authorized to sign on the Associated Student Body “Imprest Checking” account:

ASB Advisor

______Principal

______ASB President

ASB Treasurer

Adopted by the Board of Directors of the School District No. ### at an open public meeting on

Signed this ______day of .

ATTEST:

Name Name

Secretary of the Board of Directors President of the Board

Name, Director Name, Director

SCHOOL DISTRICT

Resolution No. 97/98-9

Park and Recreation Service Area Interlocal Agreement

WHEREAS, the School District No. County, Washington, wishes to ratify the Park and Recreation Service Area Interlocal Agreement;

NOW, THEREFORE BE IT RESOLVED by the Board of Directors of School District No. County, State of Washington does hereby ratify the Park and Recreation Service Area Jnterlocal Agreement.

DATED this day of the following directors being present and voting:

ATTEST:

Board Secretary

SCHOOL DISTRICT NO.

RESOLUTION 98/99-6

A Resolution of the Board of Directors of School District #1 County, Washington, to request a waiver for grades K-12 of the minimum 180-day school year (WAC 180-16-215).

WHEREAS, the School District Board of Directors recognizes that:

1.Planning time is needed for staff to meet the District’s curricular goals related to assessment methods, and

2.According to the 1998-99 M-808, the K-12 average is more than six days beyond requirements for teacher-student contact time, and

3.Parent support for raising academic achievement standards is rising, and

4.Options involving additional late starts, early releases, substitutes, additional staff or additional paid days for staff would create a financial hardship on the District and inconvenience for parents and/or patrons,

WHEREAS, the Washington State Board of Education has recognized the importance of and has established waivers for restructuring purposes (WAC 180-18);

NOW, THEREFORE, BE IT RESOLVED that the School District Board of Directors
requests that the minimum 180-school-day-year requirement be waived for School District’s K-

12 so that six teacher contract days can be dedicated to assessment staff development and test data analysis for the purpose of improving student academic performance, that these days are determined in concert with the School District, and that K-12 students will not attend school on these days.

ADOPTED THIS DAY OF ,

ATTEST:

BOARD OF DIRECTORS,

______SCHOOL DISTRICT NO. _COUNTY, WASHINGTON

Secretary of the Board of Directors Board Chairman

Board Member

Personnel

School District ###

RESOLUTION NO.

Establishment of PERS Ineligible Positions

A Resolution declaring classified substitutes ineligible for Public Employees Retirement System (PERS).

Whereas, classified substitutes working in eligible positions are required to be PERS members from the first day of service, and

Whereas, the School District may establish separate substitute positions that would be retirement ineligible positions,

Therefore, Be It Resolved that separate retirement ineligible substitute positions be established for Custodial/Maintenance, Food Service, Transportation, Secretarial, and Aide categories.

Adopted by the Board of Directors of the School District No. ### at an open

public meeting on ______

Signed this day of .

ATTEST:

Name Name

Secretary of the Board of Directors President of the Board

Name, Director Name, Director

School District ###

State of Washington

RESOLUTION NO.

Retired Teachers as Substitutes for

Whereas, the School District No. ## Board of Directors is committed to having competent and qualified substitutes when regular teachers are absent; AND

Whereas, the School District has experienced a problem in obtaining certificated substitutes; AND

Whereas, RCW 41.32.570 allows that the number of days retired teachers may work as on-call substitutes can be extended to up to 31 5 hours beyond the 525 hours otherwise allowed, without a reduction of pension benefits when a school district experiences difficulty in obtaining certificated substitutes; NOW

Therefore Be It Resolved that: the Board of Directors of School District No. ### does hereby declare the current supply of substitutes is inadequate for the ______School Year and retired teachers may serve as substitutes up to 840 hours without a reduction of pension benefits.

The foregoing resolution was adopted at the meeting of the Board of Directors of the School District ### on the _____ day of ______,20__, of which due notice was given in the manner provided by law and with the following director(s) being present and voting:

Adopted by the Board of Directors of the School District No. ### at an open public meeting on

Signed this ______day of______

ATTEST: ____________

NameName

Secretary of the Board of DirectorsPresident of the Board

Name, DirectorName, Director

School District ###

State of Washington

RESOLUTION NO.

Senate House Bill 1182 — Retired Plan 1 Teachers

WHEREAS in accordance with Senate House Bill 1182 concerning Retired Plan 1 teachers in the ______ School District resolves that it would be helpful and appropriate for retired teachers to have the opportunity to substitute teach an additional 315 hours each school year without a reduction of benefits, AND

WHEREAS, the ______School District averages between and substitute teachers per day with some days reaching _____ substitute teachers, AND

WHEREAS, we have _____ substitute teachers on our list but our list is a substitute pool shared with __ _ surrounding districts, AND

WHEREAS there have been approximately ___ to ___ days each of the last __ school years that we have not been able to fill all the substitute requests made from our buildings,

NOW THEREFORE BE IT RESOLVED THAT the School District qualifies as an eligible employer under Senate House Bill 11 82.

Adopted by the Board of Directors of the School District No. ### at an open public meeting on

Signed this ______day of______

ATTEST:

NameName

Secretary of the Board of DirectorsPresident of the Board

Name, DirectorName, Director

SCHOOL DISTRICT No.

RESOLUTION No. 98/99-4

EXTENDED SERVICE. RETIRED ADMINISTRATORS

WHEREAS, pursuant to 1994 Engrossed Substitute House Bill 1182, the legislature will allow retired school administrators to work an additional fifteen days per school year, beyond the seventy five (75) days currently allowed without affecting their retirement benefits; and

WHEREAS, as theSchool District exhausts its list of available and qualified substitutes, it desires to hire retired school administrators for substitute service to address the shortage of qualified and available administrators; and

WHEREAS, the services of the retired school administrator are necessary to address the shortage of qualified and available substitute school administrators;

NOW, THEREFORE, BE IT RESOLVED that once the list of qualified and available substitute school administrators has been exhausted, the District’s substitute school administrators who are retired shall be eligible for an additional fifteen (1 5) days of extended service without impacting their retirement benefits in accordance with the law.

ADOPTED THIS ___ DAY OF

ATTEST: BOARD OF DIRECTORS,

School District No.

County, Washington

Secretary of the Board of Directors Board Chairman

Board Member

Facilities

and

Property

SCHOOL DISTRICT NO.

Resolution No. 99100-2

DECLARATION OF SURPLUS PROPERTY AND AUTHORITY FOR DISPOSAL OF THE FOLLOWING MAINTENANCE VEHICLE EQUIPMENT:

1-INTERNATIONAL TRACTOR (MODEL 824) WITH FRONT LOADER AND ATTACHMENTS

1-1978DODGE ½ TON TRUCK, AUTOMATIC WITH A 225 6CYL AND 1000 LB LIFT GATE

1-1972INTERNATIONAL TRUCK 3/4 TON, AUTOMATIC WITH A 345 V8 AND SNOW PLOW

WHEREAS, pursuant to Board Policy No. ,the Superintendent has reviewed the maintenance vehicle equipment inventory and has deemed the above-described equipment to be obsolete and of no further use or value to the school district, and

WHEREAS, the Superintendent recommends this equipment to be considered surplus and disposed of in conformity with the aforementioned board policy,

THEREFORE, BE IT RESOLVED that the above-described equipment be declared as surplus and authority be given for its disposal.

ADOPTED THIS DAY OF

ATTEST: BOARD OF DIRECTORS,

______ SCHOOL DISTRICT NO. ___

COUNTY, WASHINGTON

Secretary of the Board of Directors Board Chairman

Board Member

SCHOOL DISTRICT No.

RESOLUTION 98/99-20

WHEREAS, the School District No. has books, and equipment that are obsolete or otherwise no longer of use to the district, and

WHEREAS, RCW 28A.335.180(2) permits the granting of surplus personal property to the ESD at no cost on the condition items be used for preschool through twelfth grade educational purposes in lieu of complying with the statute upon which District Policy is based,

NOW THEREFORE, BE IT RESOLVED that the Board of Directors declares the attached list of district property surplus, suspends Policy in this instance, and directs the superintendent to dispose of such property as allowed in RCW 28A.335.18O(2).

DATED this day of with the following Board Directors present and voting:

ATTEST:

Board Secretary

Declare Textbooks Surplus

School District No. ###

WA 98823-1690

Resolution 2000-01-04

Whereas,the attached list of textbooks are no longer needed and/or are in need of extensive repair, now;

Be It Resolved, by the Directors of ______School District No. ###, that this list of textbooks be declared surplus and disposed of according to policy.

ADOPTED by the Board of Directors of School District No. ### at the regular meeting held on the day of .______

ATTEST:

DateChairman

Secretary to the BoardMember

Member

SCHOOL DISTRICT No

RESOLUTION 99/00-5

WHEREAS, the School District No. has and that are obsolete or otherwise no longer of use to the district, and

WHEREAS, the district has followed Policy and Procedure for preparing those items to be declared surplus,

NOW THEREFORE, BE IT RESOLVED that the Board of Directors declares the attached list of district property surplus and directs the superintendent to dispose of such property as allowed in Policy and Procedure .

DATED this day of with the following Board Directors present and voting:

ATTEST:

Board Secretary

SCHOOL DISTRICT No.

Resolution 98/99-9

WHEREAS, theSchool District No. owns the following piece of real property which is not required for school purposes and that County has requested purchase of for purposes of road widening and drainage improvements as part of the road improvement plan for Highway:

0.02acres adjacent to Chelan County Road right of way 209, located between Highway Station

14 plus 25 and 15 plus 50 representing 75’ in length along the highway, with varying depth but

averaging approximately 11’. (Legal description and plat map attached.)

WHEREAS, it is the District’s intent to surplus said property for the purpose of selling the parcel to County for its road improvement project and

WHEREAS, the County may need access to the property to begin its road improvement project prior to the completion of the property sale,

NOW THEREFORE BE IT RESOLVED that the Board of Directors:

1.declares the real property identified on the attached legal description to be surplus as provided for in District Policy 9271,

2.directs the superintendent to surplus said property and arrange for the sale of the property to County as allowed in RCW 28A.335.120 and

3. authorizesCounty to access and use said property as part of the road improvement

project prior to completion of the property’s surplus and sale as allowed in RCW 28A.335.040.

DATED this day of, with the following Board Directors present and voting:

ATTEST:

Board Secretary

NOTICE OF INTENT TO SURPLUS AND SELL SURPLUS REAL PROPERTY

Notice is hereby given that the Board of Directors of School District # of County, Washington has declared a piece of real property as surplus with the intent to sell the property to County, to-wit:

0.02 acres adjacent to County Road right of way 209, located between Highway Station 14 plus 25 and 15 plus 50 representing 75 feet in length along the highway, with varying depth but averaging approximately 11 feet.

Said real property will be subject to a private sale to County for purposes of road widening and drainage as part of the Chumstick Highway road improvement project. No sale will occur sooner than forty-five (45) days from and after the publication of this notice. Questions about this public notice should be directed to Superintendent, School District ### ,WA

School District No.

,Washington

RESOLUTION 99-2000-02

AUTHORIZATION FOR THE ACQUISITION OF EQUIPMENT AND A FINANCING CONTRACT

AND RELATED DOCUMENTATION FOR SAID EQUIPMENT

Whereasthe Local Agency has executed a Notice of Intent to the Office of State Treasurer in the form attached hereto as Annex I, for the financing of the Property under the provisions of RCW ch 39.94’ and

Whereasit is deemed necessary and advisable that ______School district No.###(the “Local Agency”) acquire the equipment and/or personal property identified on Annex 1 attached hereto (“Property”); and

Whereas,the Local Agency has undertaken or will undertake to acquire the Property in accordance with all applicable purchasing statutes and regulations; and

Whereas,the Local Agency desires to enter into a Local Government Financing Contract with the office of the State Treasurer, in the form attached hereto as Annex 2, in an amount not to exceed $ , as the method of payment for the Property;

Whereas, is the duly appointed Authorized Representative of the Local Agency; and

NOW, THEREFORE BE IT RESOL VED, that the ______School District No. ## of the Local Agency hereby authorizes the acquisition of the Property and hereby empowers ______(the “Authorized Representative”) to execute the Local government Financing Contract for the Property. The form of the Local Government Financing Contract is hereby approved and authorized to be executed and delivered to finance the acquisition of the Property.

The Authorized Representative is hereby further authorized to execute and deliver to the Office of State Treasurer all other documentation in connection with the financing of the Property, including, but not limited to, an amendment to the NOJ and agreements relating to initial and ongoing disclosure in connection with the offering of securities related to the Local Government Financing Contract.

This resolution shall become effective immediately upon its adoption.

ADOPTED by the Board of Directors of School District No.## at a regular/special meeting thereof held this day of ______.

ATTEST:

Chairman

Secretary to the Board Member

Member

SCHOOL DISTRICT ###

RESOLUTION NO ###

PURCHASE & FINANCING OF ______(Property)

Minutes of a meeting of the Board of Directors of School District ### a Washington school district (the “District”), held on the ____day of ______, ___, pursuant to legal call therefore according to law. There was present a quorum of the duly elected and qualified directors of the District whereupon the following resolution, upon motion duly made and seconded was unanimously adopted.

RESOLVED, that the District enter into a Real Estate contract plus all schedules, exhibits and attachments thereto with ______as seller and the District as buyer covering the purchase of

Such agreement is transacted under the provisions of RCW 28A.335.200.

RESOLVED, that ______and ______are authorized and empowered in the name of the District to execute and deliver to the seller the above described Real Estate Contract together with all exhibits, schedules, and attachments.

RESOLVED, that the District covenants as follows regarding any federal tax legislation that may apply to this sale:

The District does not reasonably expect to issue tax exempt obligations exceeding $10 million during the current calendar year; and

The District designates the purchase as a qualified tax-exempt obligation for purposes of the deduction for interest expense by financial institutions;