Council Mayor Lynette Fitterer

REGULAR MEETING

6:30 p.m. Monday , September 9th, 2013 City Auditorium Conference Room.

Council Mayor Lynette Fitterer.

Council members present: Delton Kautzman, Eugene Schaaf, Pat Fleckenstein, Delores Klusmann, Gary Hoffmann and Aglae Young

Absent:

Others present: City Auditor Shian Kaelberer, Dane Fuchs, Brian Ritter, Wayne and Kim Emil, Katie Olson, and Gordan LeClair

Minutes

Young moved and Schaaf seconded to approve the May city council minutes, all voting yes the motion passed.

Visitors

Brian Ritter, president of the BMDA, came to the board to introduce himself and offer his services to the city of New Salem.

Water and Sewer Committee

The water and sewer committee will meet with Fuchs and Clay’s Plumbing about finishing the water repairs on South 4th Street.

Street Committee

A bid from Westernline Builders was submitted for $17,373.33 for the four handicap curb cuts the city put out on bids. Hoffmann moved and Young seconded to approve the bid as submitted from Westernline Builders, all voting yes the motion passed.

Fuchs informed the board that the 2013 street repairs are completed.

Auditorium Committee

The representatives from the auditorium’s security system did not attend the council meeting as requested. Mayor Fitterer will contact them about attending a future meeting.

Kaelberer informed the board that the auditorium rental policy needs to be updated. Some of the renters this year have been negligent in cleaning up after renting the facility and some have used tape causing paint to be removed from walls. The board agreed and it will be on the next agenda.

Kaelberer also suggested that the board look into adding more bathroom stalls. Young moved and Hoffmann seconded to install deadbolts on the buildings offices and keep the hallway open for large events so that the extra bathrooms can be accessed, all voting yes the motion passed.

Young presented the board with information on new bleachers for the auditorium balcony. They are made of aluminum and are lightweight so that they can be moved for cleaning. They are priced at $437.95 each and the tip and roll attachments are $98.95 each. Young will gather more information and report back to the October meeting. Kaelberer discussed her concerns about the safely of the balcony railing. Installing plexi-glass was suggested but Hoffmann and Young will discuss what would need to be done to meet proper building code with the city building inspector.

Klusmann brought more information about the double tier chair carts before the board. Hoffmann moved and Schaaf seconded to approve the purchase of four double tier chair carts from bizchair.com for $332.99 apiece, all voting yes the motion passed.

Personnel Committee

The boards asked Kaelberer to order orange/yellow reflective vests for all city employees that work in the public.

Police Committee

Fitterer informed the board that Wayne and Kim Emil have said they would take on the animal impounding position for the city. Hoffmann and Young (the police committee) will meet with Sherriff Shipman and the Emil’s to work out the logistics and report back to the special budget meeting on the 26th of September.

Kaelberer informed Sherriff LeClair that two residents within city limits are currently housing farm animals on their property. LeClair will discuss the issues with both of the residents.

Board of Health

Kaelberer has not been able to work with the city attorney about the unclean properties within city limits. The issue will be discussed again in October.

New Business

Klusmann moved and Kautzman seconded to approve the liquor transfer from The Field to the city auditorium on September 7th, all voting yes the motion passed.

Young moved and Hoffmann seconded to approve the renewal of CD #52202, all voting yes the motion passed.

Young moved and Hoffmann seconded to approve the rent exemption request from the Lions club on September 14th, 2013, all voting yes the motion passed.

Klusmann moved and Kautzman seconded to approve the preliminary 2014 budget with revisions, all voting yes the motion passed.

Kautzman moved and Hoffmann seconded to approve the bills as presented, all voting yes the motion passed.

Paid Chk# WEB.COM 9/4/2013 $17.95

Paid Chk# WEB.COM 9/4/2013 $17.95

Paid Chk# BOUNCED CHECKS 9/6/2013 $108.28

Paid Chk# 011057 Bauer, Audrey 8/26/2013 $69.57

Paid Chk# 011058 Bauer, Calvin 8/26/2013 $489.98

Paid Chk# 011059 Blaich, John 8/26/2013 $90.11

Paid Chk# 011060 VOID 8/26/2013 $0.00

Paid Chk# 011061 Fuchs, Dane 8/26/2013 $1,363.45

Paid Chk# 011062 Kaelberer, Shian 8/26/2013 $863.76

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Paid Chk# 011064 Brunen, Andy 8/26/2013 $827.08

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Paid Chk# 011078 AG VANTAGE 9/9/2013 $1,037.06 gas and oil

Paid Chk# 011079 AMERIPRIDE 9/9/2013 $208.91 aud floor mats

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Paid Chk# 011083 FARMERS LUMBER & GAMBLES 9/9/2013 $705.91 aud/shop supplies

Paid Chk# 011084 KIMS APPLIANCE SERVICE 9/9/2013 $465.31

Paid Chk# 011085 MDU 9/9/2013 $3,151.43 fire siren

Paid Chk# 011086 MISSOURI WEST WATER 9/9/2013 $17,324.92 water purchase

Paid Chk# 011087 MOR- GRAN- SOU ELECTRIC 9/9/2013 $137.84 street lighting

Paid Chk# 011088 MORTON COUNTY AUDITOR 9/9/2013 $3,200.00 police contract

Paid Chk# 011089 NAPA 9/9/2013 $127.17 equipment parts

Paid Chk# 011090 ND HEALTH DEPT - 9/9/2013 $16.00 labs

Paid Chk# 011091 NDPERS 9/9/2013 $926.68 retirement payment

Paid Chk# 011092 NEW SALEM FARM SERVICE 9/9/2013 $20.94 equip parts/repair

Paid Chk# 011093 NEW SALEM JOURNAL 9/9/2013 $367.04

Paid Chk# 011094 NEW SALEM VETERINARY 9/9/2013 $140.00 animal impoundment

Paid Chk# 011095 OFFICE DEPOT 9/9/2013 $147.51

Paid Chk# 011096 ONE CALL CONCEPTS 9/9/2013 $26.40

Paid Chk# 011097 ROLIN MANUFACTURING INC 9/9/2013 $30.00 shop misc

Paid Chk# 011098 RUDS TESORO 9/9/2013 $386.89

Paid Chk# 011099 Security First Bank BC/BS 9/9/2013 $285.00 Dane insurance

Paid Chk# 011100 SECURITY INSURANCE 9/9/2013 $513.00

Paid Chk# 011101 SHIAN KAELBERER 9/9/2013 $213.50

Paid Chk# 011102 SPIFFY BIFFS 9/9/2013 $161.00

Paid Chk# 011103 TRANSTRASH 9/9/2013 $381.25

Paid Chk# 011104 WEST RIVER 9/9/2013 $214.17 phones

Paid Chk# 011105 WESTERLINE BUILDERS 9/9/2013 $4,605.49

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Lynette Fitterer-Mayor

______

Shian Kaelberer-Auditor