MISCPAY DOCUMENTS REQUIRED (December 2016)

FOR PROCESSING EMPLOYEE REIMBURSEMENT REQUESTS

BIKE SUBSIDY: Expense Type = J / BOC = 2575

▪$20 per month allowed for months ridden 50% of the time.

▪Receipts for all purchases used for calculation of the current $20/month.

BOOTS: Expense Type = J / BOC = 2670

All Boots reimbursements should be sent through Paycheck 8

CAR POOL/RIDE SHARING PARKING:Expense Type = J / BOC =2575

▪WO: Receipts or Proof of payment

▪CORONADO NF (Tucson):Receipts / Proof of PaymentMax $30/amount

▪Region 6: Receipts/Proof of Payment

CDL: Expense Type = J / BOC = 2570

▪Invoice/Receipt/Proof of paymentshould be specific to CDL

▪Copy of License showing the endorsement
▪CDL Physical: Medical receipt should state for CDL or DMV
▪Drivers’ Record: Receipt or Proof of Payment

CONFERENCES – SEE TRAINING

COURTHOUSE DOCUMENTS, OFFICIAL DOCUMENTS RECORDS AND DEED COPIES: Expense Type = E / BOC = 2580

▪Receipts or Proof of Payment

EMTlicense: Expense Type J / BOC = 2570

▪Receipt / Proof of Payment

▪Copy of License or Certificate

FINGERPRINTS:Expense Type = J / BOC = 2570
▪Receipt or Proof of Payment

GAS/FUEL: Expense Type = I / BOC GAS = 2614; BOC Diesel = 2615

EMPLOYEES:
▪ Receipt(s)
▪Explanation of the emergency situation (I.E. fleet card declined)

HEALTH & WELLNESS: Expense Type = D/ BOC = 2570

CANNOT PAY IN ADVANCE(per Appropriations Law Handbook)
▪Detailers use Unit agreement from “where they detailed”

▪ Proof of payment for period requested

▪Copy of Personal Fitness Plan

LOCAL TRAVEL: Expense Type = A

▪ Mileage:BOC =2121

▪Train/ Ferry/Bus/Taxi: BOC =2111

▪Parking/Tolls: BOC =2575

▪ Receipt(s): Required for all purchases over $75
▪Temporary Duty or Detail: If duty station has changed NO mileage allowed as it is now
considered commuting mileage. LT/mileage is reimbursable if there is no
change in duty station.

MONEY ORDERS: Expense Type = G / BOC = 2581

▪Receipts–

Personal Liability Insurance: Expense Type = F / BOC = 1236

▪Certificate of Insurance (First page of policy) / Declaration page, should match period of reimbursement claimed.
▪Receipt /Proof of payment

PROFESSIONAL LICENSES:Expense Type = E / BOC = 2580 -- 43 USC § 1471e

e.g. Surveyor, Architect, Attorney, Pilot

▪Invoice
▪Receipt
▪Copy of License

POSSESSORY TAX(for Quarters): Expense Type = H / BOC =2580

▪Invoice/Bill showing tax amount and tax period

▪Proof of payment

STOCK USE: Expense Type = J / BOC =2575 (for both stock use and trailer use)
▪Stock use agreement which should state rates and mileage, if applicable, and trailer rate if used.

SUPPLIES: Expense Type = J / BOC = 2670

▪Signed justification from Unit Procurement Official/Purchase card holder stating reasons for urgent and unforeseen circumstances making use of personal funds necessary.
▪Receipts

TRAINING: Expense Type = J / BOC = 2523

▪ SF-182 signed in D, E, & F (or AgLearn version)
▪Receipt/Proof of payment

▪Training flyer or brochure or web page with pricing schedule
▪ Justification from procurement official/purchase card holder with approval and
reason for use of personal funds
▪ CONFERENCES: Also claimant must provide certification from Meetings Management
that conferenceis approved
▪Certificate Renewal: Receipt and copy of certificate or supervisor statement of need.

▪Pathways Student Employees

▪ Continued Service Agreement
▪Pathways Agreement
▪ Receipt must include time period.

MAILING PACKAGES:Expense Type = J /BOC = 2352 for POST; BOC = 2240 for FEDEX/UPS

▪Must show urgent and unforeseen public necessity

▪ Receipts

▪ Statement from Procurement Officer/Purchase card holder explaining/allowing use of personal
funds

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