ROTARY EXEC. MTG OCT.15, 2008
ATTENDING: P.Moore, J.Mulrooney, M. Mulrooney, S. Shaw, P. Williams, G. Beazeau, G. Haukenfrers, C. Leukefeld (non-exec.), Alan Lomax (non-exec.), and apology for absence-D. Walbank
MINUTES OF LAST MTG: m/s/c as previously circulated by email-S. Shaw, M.Mulrooney
MATTERS ARISING FROM MINUTES:
SHELTERBOX REPORT SUMMARY- Alan Lomax
The current volunteer directors of Shelterbox are finding it a very arduous task to administer Shelterbox Canada due to its growth. Currently about 15% of Shelterbox Canada donation amts. are used for administration and travel costs. Donations are for about 500 Shelter boxes per year (approx. $600,000). Shelterbox in England has gross donations of about $5milllion with overhead of 9%. They have about 9 paid employees.
Don and Anne Ohlgren,Victoria Rotarians, have proposed to the Shelterbox Canada board that they would take over the Shelterbox administration at a cost of $60,000 each based on Shelterbox Canada achieving revenues of $1.2million during the coming year. Don Ohlgren would be the new Executive Director and Anne would be the Director of Administration.
Shelterbox Canada is considering their proposal. Shelterbox Canada does not have the funds to pay their salaries and would need to be underwritten or loaned money by Shelterbox England upon presentation and acceptance of an adequate business plan and employment contract.
MATTERS OUTSTANDING:
Locomotive relocation- to discuss with K. Bosma on his return from Calgary
Bustops- pending- Town awaiting BC Transit report on viability of Trolleybus
ResourceCenter and Boys and Girls Club New Building
-1.2 million project - 950,000 raised- shortfall- 250,000
-hope to start constr. Dec. 1, 08
-needs mtg. rooms finished, kitchen etc.
-Rotary could fund maximum 10-15 thousand from Gaming acct., however, Comm. Service needs to have a mtg. to discuss the above projects and come back to the exec. with proposals and priorities.
SECRETARIES REPORT:
-50 members currently
-Peter Stokes taking leave of absence until joining a club in N. Zealand.
TREASURER'S REPORT
-m/s/c P.Moore, G. Haukenfrers
-current bal. 44,825.71
CLUB SERVICE:
-Yellowpoint Drama night- Oct.16- $25 per person- club committed to caterer (Phoenix) for 20 meals
-Remembrance Dinner at Legion-Nov.6- D.Walbank organizing-G.Haukenfrers to send out reminder to members as attendance is limited to 90.
COMMUNITY SERVICE
-no report to date -need chairperson for Light up Ladysmith food stand
INTERNATIONAL SERVICE
-S.Milne, A. Bohay and J. Mulrooney to interview and select candidate(s) by end of Dec.
-still hang-up with customs re wheelchairs-another letter to be sent to Mexican consul
-plenty of eyeglasses now in stock for J. Mulrooney and M. Mulrooney to take to Mexico
-matching grants approved by the district and at the final stage at RI for San Pedro hosp. transformer project
-other matching grants are avail. for projects
-Kiva is going well - our $500 initial loan repaid and reloaned several times now
Dan Spence is to look into further use of the loan.
FOUNDATION:
-regrets for absence from B.Bezeau
-foundation seminar Sat. Oct. 18 in Duncan-Barb and L.Trahan will attend
MEMBERSHIP:
-two new members ( Ed Bricker and Richard Dutka) to be inducted Oct. 30th
-new folders for induction in stock at good price ($1.00 ea.)
VOCATIONAL:
-Dictionary labels have been printed and with the help of S.Milne possibly can be presented this week
PUBLIC RELATIONS:
-recent article in Take Five magazine on Rotary
-Rotary Signage
-OK with Ladysmith Golf Club to put up Rotary signage there
-RotaryHollandCreekBridge also needs signage
-signage referred to Comm. Serv. committee first
-G.Haukenfrers has received copy of the club's original charter from RI
SGT. AT ARMS:
-most members like the new 50-50 chance draw
OTHER BUSINESS:
-Food safe course Oct.23, 24- members attending will be reimbursed the $35 fee
-P.Williams to purchase "missing you" card to T.Wickham and have all members sign
-Rotary exec. Xmas dinner ($10.95) withcompanions on Tues. Dec.9th at the Saltair Pub
-Rotary Book Saleis Sat. Nov. 8, 08 in the vacant space beside Grant Jeweler's. Members are encouraged to get books to J. Phillips.
DATE OF NEXT EXEC. MTG: - Nov. 19,08 at 5:30 in Remax office.
FUTURE MTGS: Jan. 23, 09; Feb.25, 09; Mar.25, 09; Apr. 22, 09; May 27, 09; June 17, 09
MEETING ADJOURNED at7pm