Issue Date: November 1, 2011
Solicitation No. 05311
Disposable Medical Examination Gloves
Amendment No. 1
Bidders Must Return This Amendment with Bid Submittal
The purpose of this Amendment is to:
- Revise Section 8.5 Evaluation Process
- Remove Section 8.6 Scoring of Price Sheet Submittals. This section is now included in Section 8.5
- Revise Section 8.7 Selection of Apparent Successful Bidder
As a result, Solicitation No. 05311 is amended as follows:
- Section 8.5 Evaluation Process is replaced in its entirety with the following language:
Phase One: Initial Determination of Responsiveness
Responses will be reviewed initially by the Purchasing Activity to determine on a pass/fail basis compliance with administrative requirements as specified herein, to include but not limited to the following:
Did the Bid arrive before the due date and time?
Did the Bid arrive in a sealed container/envelope?
Was the Bid signed with an original signature on the Authorized Offer and Contract Signature Page (Bidder’s acknowledgement of obligation to Contract under OSP’s terms and conditions if awarded)?
Were all required Submittals materially completed and submitted in the required format, as detailed in Section 7.3 Checklist, allowing the Bid to be evaluated (OSP will perform a cursory overview at this point to determine Bidder compliance with this requirement)?
Phase Two: Scoring of Price Sheet Submittal:
Only Responses that pass Phase One will be further evaluated based on the requirements in this Solicitation and as follows:
- The Price Sheet will be evaluated to verify that all pricing cells have been completed and to verify that the total cost for all line items is correct. In the event of an error in the total cost, the unit price shall prevail. In the event that the hard copy of the price sheets and the electronic copy of the price sheets do not agree, the hard copy shall prevail.
- Prompt Payment Discounts, if any, will be applied.
- Any preferences or penalties required by law or Contract will then be applied.
- The Bidder offering the lowest evaluated cost, after application of any prompt payment discounts and preferences/penalties will be determined to be the low Bid and further evaluated in Section Three.
Note on Preferences and Penalties: Preferences and penalties are used to adjust the Bidders pricing for evaluation purposes only; in no instances shall the increase/decrease be paid to a Bidder whose Bid is accepted and awarded a Contract.
- A preference (i.e. prompt payment discount) reduces the Bidder’s stated price by the amount of the preference and is an evaluation advantage to the Bidder.
- A penalty (i.e. reciprocity) increases the Bidder’s stated price by the amount of the penalty and is an evaluation disadvantage to the Bidder.
Bidders are required to submit pricing for all mandatory items listed on the Price Sheet (see Appendix C). Failure to provide pricing for all items listed may be cause for Bid rejection.
Appendix C includes an Optional Section for law enforcement/inspection gloves. Bidders are not required to submit pricing for optional items. Bid prices offered for optional items will be evaluated to determine whether they are fair and reasonable. Optional items determined to be fair and reasonably priced may be included in the Award. However, at the sole discretion of the Purchasing Activity, a Contract may be awarded with or without the inclusion of optional items.
Phase Three: Determination of Bidder Responsiveness/Responsibility
The Bidder submitting the lowest evaluated cost total, as defined in Phase Two, will be further evaluated in Phase Three to determine Bidder Responsiveness/Responsibility according to RCW 43.19,1911 (9), or other criteria identified in the Solicitation.
During Phase Three, the Purchasing Activity will also verify that the lowest Bidder has submitted documentation/product literature to support compliance with the specifications listed in Appendix C. Please see Section 8.1.5 Product Literature for more detailed information regarding submittal of product literature.
If it is determined that the Bidder submitting the lowest evaluated cost total is not responsive/responsible, as defined by RCW 43.19,1911 (9) or other criteria identified in the Solicitation, the state will reject their Bid and continue the responsiveness/responsibility evaluation on the next lowest Bidder, as defined in Phase Two.
The state reserves the right to determine at its sole discretion whether a Bidder’s Response to the requirements of the Solicitation is sufficient to pass. If, however, all responding Bidders fail to meet any single requirement, the Purchasing Activity may take reasonable steps or cancel the solicitation and reject all Bids.
During Response evaluation, the Purchasing Activity reserves the right to make reasonable inquiry to determine the responsibility of any Bidder. Requests may include, but are not limited to, financial statements, credit ratings, references, record of past performance, clarification of Bidder’s offer, and on-site inspection of Bidder's or Bidder's subcontractor's facilities. Failure to respond to said request(s) may result in Response being rejected as non-responsive.
To aid in the Bid evaluation process, after Bid due date and time, the Purchasing Activity may seek clarification or require individual Bidders to appear at a date, time and place determined by the State for the purpose of conducting discussions to determine whether both parties have a full and complete understanding of the nature and scope of contractual requirements. In no manner shall such action be construed as negotiations or an indication of the State’s intention to award.
Phase Four: Sample Evaluations
Only samples submitted by the low Bidder who passes Phase Three will be evaluated in Phase Four by an evaluation committee. The evaluation committee may be comprised of subject matter experts from various agencies to determine if the gloves submitted by the low Bidder conform to the specifications and will be sufficient to meet the needs of their day-to-day operations. OSP will rely on the expertise of the evaluation committee to make the pass/fail determination. The low Bidder must receive an overall passing grade during the sample evaluation to be eligible for contract award.
- Section 8.6 Scoring of Price Sheet Submittals is removed in its entirety.
The scoring of price sheet submittals is now addressed in Section 8.5.
- Section 8.7 is replaced in its entirety with the following language:
The Responsive, Responsible Bidder submitting the lowest evaluated cost total who receives a passing grade during the sample evaluation will be declared the Apparent Successful Bidder. The Purchasing Activity may enter into Contract negotiations with the Apparent Successful Bidder.
Should Contract negotiations fail to be completed within 10 days after initiation, the Purchasing Activity may immediately cease Contract negotiations and declare the second lowest Bidder the new Apparent Successful Bidder. The Purchasing Activity may enter into Contract negotiations with that Bidder.
ALL OTHER TERMS, CONDITIONS, AND SPECIFICATIONS REMAIN UNCHANGED
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Bidders must complete the following information:
Company Name: ______
Company Authorized Representative: ______
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SignatureDate
Bid Opening Date and Time
November 8, 2011 2:00 pm PST
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Melissa Cox, Procurement CoordinatorDate
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Solicitation No. 05311
Disposable Medical Examination Gloves
Amendment No. 1