FORM OF PROXY VOTING – AGM – 28th AUGUST 2016
I/We [Note: Individual Members, Honorary Members and Clubs are all entitled to vote at a meeting], ______being a member of the Company am/are unable to attend the Annual General Meeting to be held on Sunday, 28th August 2016 atThe Stirling Court Hotel, University of Stirling, Stirling FK9 4LA at 1pm(the “AGM”) and therefore HEREBY APPOINT:
The Chairman of the AGM:
or
Alternative Proxy:
Name: ______
to act as my/our Proxy to attend, speak and vote in my/our name and on my/our behalf at the AGM or any adjournment thereof. If no name is inserted in the Alternative Proxy space, the Chairman of the AGM will act as my/our Proxy. I/We instruct my/our Proxy to vote as indicated below in respect of the resolutions set out in the Notice of the Meeting. I/We direct my/our Proxy to vote or abstain from voting as he/she thinks fit on any other matter which may properly come before the meeting or in the event there is no indication below. Please note that a “vote with-held” (abstain) is not a vote in law and will not be counted in the calculation of the proportion of the votes for and against the resolution.
PLEASE NOTE PROXY VOTING FORMS MUST BE RETURNED BY1PM ON FRIDAY, 26 AUGUST 2016.
RESOLUTION
The undernoted resolutions are proposed by and recommended to the membership by the SG Board of Directors.
Resolution / Description / FOR / AGAINST / ABSTAINOrdinary Resolution 1 / To approve the re-appointment of Board Nominee Oliver Barsby as Non-Executive Director
Ordinary Resolution 2 / To approve the re-appointment of Board Nominee Kevin Pringle as Non-Executive Director
Ordinary Resolution 3 / To vote in favour of re-electing Patricia Swan as General Director without portfolio
Ordinary Resolution 4 / To vote in favour of re-electing Keir Stewart as Technical Director – Olympic Disciplines
Ordinary Resolution 5 / To vote in favour of electing Peter Boucher as Technical Director – Non Olympic Disciplines
Ordinary Resolution 6 / To vote in favour of electing Zoe Frost as General Director
Ordinary Resolution 7 / The fixing of the 2016-2017 SG Membership Fees to remain the same as 2015-2016 fees
Special Resolution 1 / To remove mention of Fitness Scotland from all Articles, specifically mentioned within 1.1, 3.1.2, 3.1.3, 3.1.4, 3.1.5, 4.1.3, 4.1.4, 4.1.7, 4.1.8, 4.1.17, 4.1.18, 4.1.19, 4.1.20
NOTES TO THE PROXY FORM
As a member of Scottish Gymnasticsyou are entitled to appoint a proxy to exercise all or any of your rights to attend, speak and vote at a general meeting of the The Scottish Gymnastics Association. You can only appoint a proxy using the procedures set out in these notes.
Please note, a club member must submit a separate proxy appointment in respect of each of the two votes it is entitled to cast, but for the avoidance of doubt each proxy appointment may or may not be the same person at the club’s discretion.
To be valid for the meeting, this form of proxy should be completed, signed and lodged (together with any power of attorney under which it is signed) at the registered office of the Company or at the address specified in this form of proxy, 48 hours before the time for holding the meeting or adjourned meeting.
A proxy does not need to be a member of Scottish Gymnastics but must attend the meeting to represent you. To appoint as your proxy a person other than the Chairman of the meeting, insert their full name in the Alternative Proxy space. If you sign and return this proxy form with no name inserted in the Alternative Proxy space, the Chairman of the meeting will be deemed to be your proxy. Where you appoint as your proxy someone other than the Chairman, you are responsible for ensuring that they attend the meeting and are aware of your voting intentions.
To direct your proxy how to vote on the resolution mark the appropriate box with an "X". If no voting indication is given, your proxy will vote or abstain from voting at his or her discretion. Your proxy will also vote (or abstain from voting) as s/he thinks fit in relation to any other matter which is properly put before the meeting.
To change your proxy instructions simply submit a new proxy form using the methods set out above. Please note that the cut-off time for receipt of proxy appointments (see above) also apply in relation to amended instructions; any amended proxy appointment received after the relevant cut-off time will be disregarded. Where you have appointed a proxy and would like to change the instructions, please contact Lara Gregson, Executive Officer at Scottish Gymnastics. If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence unless you are a member entitled to submit two valid proxy appointments, in which case the two appointments received last before the latest time for the receipt of proxies will take precedence.
In order to revoke your proxy instruction you will need to inform the Chief Executive of Scottish Gymnastics by delivering a notice of revocation before the start of the meeting. Appointment of a proxy does not preclude you from attending the meeting and voting in person. If you have appointed a proxy and attend the meeting in person, your proxy appointment will automatically be terminated.
Details should be completed by the individual or honorary member or a Committee Member of the member club:
Signed:______Date: ______
Address:______
______
______Post Code: ______
Please return the completed Proxy Form to the address below or if by e-mail it must be signed and scanned. This must be received no later than 1pm on Friday, 26th August 2016. Proxy Forms received after that time and date will not be valid.