Parish Clerk: Mrs N Cooper Agenda Published: 29Th March 2017

Parish Clerk: Mrs N Cooper Agenda Published: 29th March 2017

/ 07376 900091 Signed: Mrs N Cooper

NORTHWOLD AND WHITTINGTON PARISH COUNCIL

Annual Meeting: TUESDAY 2nd May 2017 at Northwold Village Hall,

commencing immediately after the annual Parish Meeting (approximately 7.30 pm)

AGENDA

1.  ELECTION OF CHAIRMAIN AND VICE CHAIRMAN – Chairman to sign the Declaration of Acceptance of Office for Chairman.

2.  TO FORMALLY ACKNOWLEDGE THE RESIGNATION OF CLLR A COLLINS

3.  TO APPOINT COUNCILLORS TO REPRESENT THE PARISH COUNCIL WITH THE SPORTS AND SOCIAL CLUB AND THE CEMETERY AND APPOINT A CHEQUE SIGNATORY TO REPLACE CLLR COLLINS

4.  PUBLIC FORUM (15 MINUTES) (Members of the public may, before the start of the meeting, make a statement or ask a question of not more than three minutes’ duration.)

5.  LOCAL AUTHORITY REPORTS

i.  Norfolk County Council

ii.  Kings Lynn & West Norfolk Borough Council

6.  ACCEPTANCE OF APOLOGIES FOR ABSENCE

7.  MEMBERS’ DECLARATION OF INTERESTS and DISPENSATION REQUESTS (for items on the Agenda)

8.  TO APPROVE AND SIGN THE MINUTES OF THE MEETING held on 4th April 2017

9.  REPORTS AND MATTERS ARISING FROM MINUTES OF PREVIOUS MEETINGS (for information only)

10.  HIGHWAYS MATTERS

i.  Highways Update - Cllr. Storey/Andy Wallace Highways

11.  CORRESPONDENCE

i.  Email -Norfolk ALC Newsletter

ii.  Email – RAF Marham Information Update Evening 25.4.17 (Poster put on noticeboard)

iii.  Email -Community Action Norfolk – Funding update

iv.  Downham Market Police Newsletter

v.  Email – Clothing Banks for Salvation Army – site request

vi.  Email from Mrs Collins ref: overflowing bins and dog waste.

vii.  Norfolk ALC – Programme for Spring Conference

12.  Email from Mrs JA Taylor ref previous Parish Council response. Resolve response and way forward.

13.  RISK ASSESMENTS OF PARISH ASSETS – review and agree on any required actions

14.  SPEEDING – Cllr Jenkinson

15.  NORTHWOLD RECREATION GROUND

i.  BENCHES Repair required, agree on actions

ii.  CLIMBING WALL - Repair required, agree on actions

16.  GLEBE CLOSE STREETLIGHT – discuss cost of shade and resolve on way forward

17.  DEFIBRILATOR INSTALLATION – Update from Cllr Gillet

18.  PARISH COUNCIL NOTICEBOARDS – Update and information for fitting

19.  TREEWORKS: WHITTINGTON PLAYGROUND – Discuss estimates received & resolve acceptance.

20.  TREEWORKS: NORTHWOLD CEMETERIES – Discuss estimates received & resolve acceptance

21.  GROUNDS MAINTENANCE – Discuss any issues requiring actioning

22.  COUNCILLOR EMAIL ADDRESSES – update from Cllr Pointeer

23.  PLANNING APPLICATIONS AND UPDATES (since last meeting)

24.  SITE ALLOCATION & DEVELOPMENT MANAGEMENT PLAN -Sites for Confirmation (link sent to Cllrs)

25.  NORTHWOLD CEMETERY – View memorial inscription for approval

26.  TRAINING REQUIREMENTS -Discuss and plan

27.  FINANCES:

i.  Agree Year End Accounts to 31st March 2017

ii.  Agree information required for External Audit including completion of form and updated asset register.

iii.  Agree VAT Refund Claim for completion and submission by Clerk.

iv.  Accept accounts to May 2nd 2017 and agree cheques to be signed and payments approved in accordance with list to be circulated to councillors at meeting.

28.  ITEMS FOR AGENDA OF NEXT MEETING: TO BE HELD ON TUESDAY 6TH JUNE 7.30pm

Members of the public are very welcome to attend the meetings of the Parish Council, but they will not be permitted to speak once the meeting has officially commenced from item 1 on the Agenda.