National Institute of Science Communication & Information Resources & Information Resources

NATIONAL INSTITUTE OF SCIENCE COMMUNICATION & INFORMATION RESOURCES & INFORMATION RESOURCES (NISCAIR)

Bid Document

Request For Proposal (RFP)

For

Hardware Products

(i) Last Date of Collecting Tenders - 19.1.2006

(ii) Last Date for Submission of Bids: - 23.1.2006
Time: 14.30 Hours

(iii) Date of Opening of Technical Bid: - 23.1.2006

Time: 15:00 Hours

(iv)  Indicative Date of Opening of Financial Bid: - 6.2.2006

Time: 15.00 Hours

Cost of Bid Document (for each Package)

– Package-I - Rs.2000/- &

- Package-II –IV Rs.500/- each.

National Institute of Science Communication and Information Resources

Dr. K S Krishnan Marg (Near Pusa Gate), New Delhi- 110 012

Bid Document No......

Date of Issue ......

Name of the Firm: ...... ………………………

...... …

......

......

Important Notice

An incomplete offer and/or late bid is liable to be ignored. To aid the Bidders in submitting complete offers, a checklist is included in the bid document (Annexure - 0). The bidders must fill this and submit along with their offer in their own interest.

CONTENTS

SECTION - I

Invitation for the Bids ... 4

SECTION - II

Technical Specifications and System Requirements ...5

SECTION - III

Instructions to Bidders ...13

SECTION - IV

General Terms and Conditions of Contract ...21

SECTION - V

Annexures/Formats for Bid Submission ...26

38

Section – I

INVITATION FOR THE BIDS

For the Supply and Installation of Hardware Products–Computers, Servers, Printers, Scanners, and UPSs.

1.1 Sealed bids in two parts, i.e., Technical Bid & Earnest Money Deposit (EMD), and Financial Bid valid for 90 days are invited for the supply and installation of hardware products – Package-I: Computers, Servers, Laptops, Package-II: Printers, Scanners, Combo Drive etc., Package-III: Data Projectors and Package-IV: UPS. All the respective contents, i.e., Technical Bid, Financial Bid and Earnest Money Deposit should be submitted in three different envelopes duly sealed and clearly marking the type of content on the envelop, bidder’s name & address on the top of the sealed envelopes.

1.2 For hardware products only original equipment manufacturers (OEM) of branded products or the manufacturer should authorize one authorized distributor to participate in the tender having their own maintenance facilities (for computers & server with at least 20 or more qualified engineers at Delhi/New Delhi having professional degrees from University). The firm should have a turn over of one crore or more in computers/servers during the last three years. The bidder should be ISO-9001 and ISO-14001 certified company. For maintenance facility, the following details must be provided: Contact person, Names of the Engineers along with their Designations, Qualifications and Approximate Experience in years.

Only manufacturers having (i) an annual turn over of at least 1.00 crore or above per annum from UPS & CVT, (ii) must have completed a minimum of three or more orders of more than 30 lakh each per year in the last three years (iii) Submit Safety Certification (‘S’Mark) Scheme and STQC EMC Compliance Certification from Ministry of IT, Govt. of India

1.3 The bids complete in all respects addressed to the Director, NISCAIR should reach at the following address latest by 14.30 hours on ------

NISCAIR BOOK Shop

National Institute of Science Communication & Information Resources (NISCAIR)

Dr K.S. Krishnan Marg, Near Pusa Gate, New Delhi 110 012

Phones: 25843182; Fax:25849949 & 25847062;

E-mail:

1.4 The Technical Bid will be opened in the Conference Hall of NISCAIR on the same day (last date of submission of the Bid) at 15:00 hours in the presence of bidders who choose to be present and whose EMD is in order.

SECTION – II

TECHNICAL SPECIFICATIONS AND REQUIREMENTS OF EQUIPMENT

2.1 Introduction

The National Institute of Science Communication & Information Resources (NISCAIR) is a constituent unit of the Council of Scientific & Industrial Research (CSIR). The R&D Programmes being under taken at NISCAIR are geared towards meeting the information needs of the different segments of the society. Apart from bringing out a variety of scientific and technical publications, providing information services and training in Science Communication & Information Resources, NISCAIR undertakes consultancy work in designing, editing and publication of journals, books, reports, etc.

NISCAIR is located in Pusa Campus (near Pusa Gate), Dr. K S Krishnan Marg, New Delhi 110012 and 14 Satsang Vihar Marg, New Delhi 110 67.

2.2 Scope of work including System Requirements and Technical Specifications

It is proposed to acquire Hardware products such as Computers, Servers, Printers, Scanners, Data Projectors and UPS so that the future working of the NISCAIR can be automated and modernized to make it conform to the latest trends in Information Technology.

Potential suppliers of IT hardware products are invited to submit their proposals and costing for (a) the supply, installation and commissioning of the hardware products that will provide an operational environment for the automated services, and (c) on-going maintenance and support for the installed hardware and software products for the above options at both the locations of NISCAIR i.e. Pusa Campus and 14, Satsang Vihar Marg, New Delhi

2.2.1 Requirements and Specifications

The requirements and functional specifications set out in this Section present an overview of the total requirements and associated needs so that supplier(s) can get the total problem prospective.

In broad terms, the requirement is to provide to NISCAIR with a maintainable and sustainable contemporary IT infrastructure facility. This environment is to enable system users effective access for the storage and retrieval of information related to the responsibilities of NISCAIR so that the users are able to access and disseminate information via web for its operations.

The IT infrastructure is to be based upon the Client/Server technology where ‘Client’ refers to a single-user system and the ‘Server’ refers to a combination of multi-user hardware, database, application software and other services.

Support during warranty on hardware and software products, gateway components and activities such as OS configurations are the essential components, which must be clearly indicated.

There are a total of Four packages against which the suppliers/bidders are expected to give their proposals and costing for the supply, installation and commissioning of hardware and software products separately. These packages provide suggested specifications, scope of work and expectation of services, etc. All the items in a given package may be quoted completely. However, the supplier may bid/quote for one or more packages.

The Configuration of individual item/equipment is given in Clauses 2.2.2 to 2.2.14 indicated below. Bids may be submitted for the following packages:

Package I Hardware – Computers, Servers, Laptops

Package II Printers, Scanners, Combo Drive, Pen Drive, External Hard Disk etc.

Package III Data Projectors

Package IV Uninterrupted Power Supply (UPS) Systems.

The suppliers are expected to give their proposals in a tabulated form as enumerated in Annexure VIA, VIB, and VIC.

Package I

2.2.2  Computers (5 Nos.)

Scope: -- The basic scope of the work include:

Supply of Pentium IV Computers including the Operating System (Windows XP or its latest version).

1. Installation of software - MS Office 2000 Professional and anti-virus software that will be provided by NISCAIR.
2. Configuration of the computers in the network environment to share files and

resources.

1. Maintenance of the computers and their configuration in the networking mode.

Specifications of the computers are as follows:

Processor / Intel Pentium 4 with HT Technology
Architecture / Net Burst
Clock Speed / 3.20 GHz. Or Higher
Chipset / Intel 915G
Cache / 1MB L2 Cache
System Bus Speed / 800 MHz
Memory / 512 MB 400 MHz DDR SDRAM Expandable to 2GB
Hard Disk / 80 GB (7200 RPM) SATA HDD
Floppy Disk / 1.44 MB
Graphics / AGR (Supporting 8x or higher Graphics)
Video Bus / PCI Express 16 X (bandwidth is 4 GBPS in each direction)
Ports / 1 Serial, 1 Parallel, 4 USB Ports & other standard ports
Slots / Minimum 3 free PCI slots
Optical disk / Combo Drive (24X-R/10X-RW/24X-RW/8X-DVD)
Audio / C-Media High Definition Audio 8-channel CODEC
Communication / 10/100 Ethernet NIC
Mouse / USB or PS/2 Optical Scroll Mouse & 104 Keys Keyboard (OEM)
Mouse / USB or PS/2 Optical Scroll Mouse & 104 Keys Keyboard (OEM)
Operating System / Windows XP Professional (With Media)
Warranty / Three years on-site comprehensive
Certification / Microsoft Windows 2000/XP/2003 compatibility
Monitor / 17” TFT Color Monitor

Note: Vendors should mention the Make and Model No. of the system and supply the supporting technical literature. The systems should be certified for Microsoft Windows 2000/XP compatibility.

2.2.3. Notebook (Laptop) computers (4 Nos.):

Scope: Supply, installation and commissioning of Notebook

Computers.

The technical specifications of the Notebook computers are:

a. Medium (1 No.)

Intel Pentium Mobile (Centrino Technology) Processor 1.7 GHz. Or above

1MB L2 Cache

512 MB RAM

80 GB HDD

Optical Drive Type: CD-RW/DVD-ROM Combo or DVD-RW

15” TFT (1400 x 1050 resolution)

Combo card (Modem & Ethernet card facilities)

External FDD

External Roller mouse

PCMCI Slot

Pointing Device Type: Touch Pad + Pointing Stick

2 or 3 USB port + Fire Wire (IEEE 1394) Port

Windows XP preloaded

3-Years Comprehensive Warranty

b. High End (3 Nos)

Intel® Pentium® M Processor 770 2.13GHz, 533MHz FSB

2 MB L2 cache

2 GB (2 x 1GB) DDR2 SDRAM (533MHz)

80 GB (5400 rpm)

15.4" colour TFT WUXGA (1920 x 1200 resolution)

DVD±RW/±R

56K modem with digital line guard

10/100/1000 NIC

Intel® Pro/Wireless 2200

802.11g wireless LAN

Integrated Bluetooth

ATI Mobility FireGL V5000 PCI-Express (128MB video memory)

PCMCI Slot

Ports: Type I/II PC card, Smart card reader, Integrated Secure Digital (SD) memory card slot, Serial port, IEEE 1394 port, S-video port, VGA port, Docking connector, Headphone/Line-out, Microphone in, DC power connector, Travel battery connector, RJ-11, RJ-45, Infrared port, USB 2.0 ports

USB External FDD

USB/PS2 External Roller mouse

Windows XP preloaded

3-Years Comprehensive Warranty

2.2.4. Server (1 No):

Scope: The basic scope of the work include:

1.  Supply and installation of Servers (OS Windows 2003 Server) and other related software components of MS Back Office.

2.  Maintenance of the Servers including the hardware & software product support.

3.  On-site support services for operating system and the server.

Server Specifications:
Architecture / Tower
Processor type / Intel Xeon
Number of Processors / Two
Processor speed / 2.8 GHz; 533MHz FSB
Processor cache / 512 KB Full speed L2 Cache per CPU or Matching cache
Hard Disk Drive / 73 GB ( 3 Nos) 10K Ultra 320 SCSI
Memory / 1GB ECC DDR SD RAM upgradeable to 4GB
Graphics / 8 MB SD RAM & PCI Bus Interface
Network Interface Card / 10/100 Mbps Fast Ethernet Card (2 Nos.)
Optical drive / Combo Drive (24X-R/10X-RW/24X-RW/8X-DVD)
Ports / Serial: 1; Parallel: 1; USB: 2 (desirable 4);
Mouse: 1(PS/2); Keyboard: 1(PS/2)
Keyboard / Standard
Slots / Total 6; (minimum 3x64 bit 100 MHz or above PCI)
Mouse / Scroll PS/2 Mouse with Pad
Monitor / 15” SVGA Color
Security / Cover key lock, Power-on password, Flash EPROM write protection, Selectable boot
Operating System / Windows 2003 Server pre-installed with media
Operating System Support / Windows NT; Windows 2000/2003 Server; Linux
Power Supply / Hot- Swap (N+1) Redundant auto start/sensing
Warranty / Three years on-site, comprehensive

Note: Vendors should mention the Make and Model No. of the system and supply the supporting literature in support thereof. Also supply Proof of Certification of Microsoft/Unix/Linux Certified Systems.

Package II

2.2.5. Printers (5 Nos.)

Scope: Supply, installation and commissioning of printers

The technical specifications of the different printer are specified below:

a. Normal (2 Nos.)

Print Speed: 43 ppm (B&W)

Print Technology: Laser

Memory: 80 MB RAM

Resolution: 1200 x 1200 DPI

Inbuilt automatic Duplex

Paper Size: Letter, A4, executive, US Legal,

Paper handling support; envelops, transparencies, labels, plain papers and glossy papers

Paper Tray: Minimum 2 Nos, Minimum 500 sheets input

Automatic Feed Tray

Connectivity: USB / Parallel Port with cable, 10/100 Base TX Interface

Printer Language: PostScript Level 3 Emulation 80 Scalable True Type Fonts

Auto Duplex Printing

Network Ready & Parallel Port with cable

Windows 98/NT/2000/XP/2003 compatible

c. Laserjet Network Printers (1 No.)

Print speed, black (best quality mode) - Minimum 40 ppm

Recommended volume, maximum - 200000 pages per month

Print quality, black - Up to 1200 x 1200 dpi

Paper handling / media

Paper trays, 2-5

Input capacity, std. Minimum 300 sheets

Standard envelope capacity minimum 5 envelops

Output capacity, std.: minimum 200 sheets

Duplex printing (printing on both sides of paper)

Media sizes, std. - Letter, legal, executive, etc.

Media types - Paper (plain, preprinted, letterhead, prepunched, bond, recycled, color, rough), transparencies, labels, envelopes

Memory / print languages

Memory, std. minimum 64 MB

Connectivity, Hi-Speed USB 2.0 port, IEEE 1284-B compliant parallel port, 2 open EIO slots, Fast Ethernet Embedded Print Server

OS – MS Windows 2000/nt/xp/unix

Network Ready

b. Portable (2 No.)

Resolution: 600 dpi

Memory: 48 KB

Speed: Minimum 16 PPM

Interface: USB, Infrared

Capacity: Minimum 30 Pages

Cut-Sheet Feeder

Rechargeable Battery (up to 100 pages per charge)

100 VAC 50/60 Hz (+3 Hz, -3 Hz)

Carrying Case for Laptop and Printer

Warranty: 1 Year

2.2.6. Scanners (8 Nos.)

Type: Flat bed with slide and transparency adapter

Optical Resolution: 2400 dpi

Bit Depth: 48-bit colour

Scanning Speed: 15 ppm or more

Document Size: Maximum Up to Legal Size

Bundled Software (Photo & Imaging) and OCR Network

Hardware Interface: USB (1.1/2.0) and SCSI

Transparent materials adapter

Automatic document feeder

Compatibility: Windows 98, 2000, XP, ME

Warranty: 1 Year

2.2.7. Combo Drive (4 Nos.)

Internal CD-RW/DVD-ROM

CD-R write / CD-RW write / CD read / DVD read

48X/32X/48X/16X

Capacity: 700 MB

Cache Size: 2 MB

Interface: EIDE

2.2.8. DVD Writer (Internal) (Ten):

• 16x DVD+R write speed or latest

• Record any format CD/DVD

• LightScribe technology

• 40x CD-R write speed

• Double-layer recording

• Perfect for multimedia

2.2.9 Pen Drive (5 Nos.)

Hot Plug & Play Installation