E4.11D1Documentation for Signing In
Visitors Books
We regularly update Health and Safety precautions. Please ensure that you are familiar with the current safety rules in force at this facility.
General Visitors
- Visitors use FORM 1.
- Groups of Visitors use FORM 1A.
- Take a copy of Essential Safety Rules for Visitors SHEET 1.
Drivers
- Upon first visit, customers and hauliers use FORM 3.
- Take a copy of Essential Safety Rules for Visitors SHEET 1.
Contractors
- Contractors use FORM 1.
- For contracts of more than several days, contractors may use FORM 2.
To save copies of Form I
- Take a copy of Contractor’s Summary Sheet.
See Control of Contractors Documentation - E4.1.2D1.
- An Acknowledgement of Receipt must be obtained.
See Control of Contractors Documentation - E4.1.2D1.
Definitions
Visitors
A visitor is a non-local member of staff, electricity, gas, or water official, HSE Inspector and any other person having legitimate cause to enter our premises.
Drivers
Any driverentering our premises to collect or deposit goods.
Contractors
Persons who conduct work activities at the site/office. In addition to signing in, there are procedures to be adhered to see Section E4.10, Company Procedures Manual
E4.11DI
Issue: 3
Issue Date: July 2005
Page 1 of 5
Visitors Log
FormIA
Date / Name / Organisation/Company / Rules Received
Yes/No / Signature
Retain this sheet for three years
Contractors Log
Form II
Date / Name / Organisation/Company / Rules Received
Yes/No / Signature / Time
In / Out
Retain this sheet for three years
E4.11DI
Issue: 3
Issue Date: July 2005
Page 1 of 5
Drivers Log
Form III
Date / Name / Organisation/Company / Rules Received
Yes/No / Signature
Retain this sheet for three years
Essential Safety Rules for Visitors
1All visitors and contractors must report to the office and sign the visitor’s book.
2All persons must wear the necessary protective clothing, i.e. hardhat, safety boots, high visibility garment, safety spectacles, or any other article specified by the Responsible Manager.
3Under the Health and Safety at Work Act 1974, all persons visiting the site are expected to take reasonable care for the health and safety of themselves and of other persons who may be affected by their activities whilst on site.
4In the case of visits including minors, it is important, that the accompanying Responsible Manager clearly informs them of the dangers involved and conduct required during the visit.
5You must report all accidents, however minor.
6Please obey all signs; they are for your safety.
7Please keep to designated walkways.
8Please observe No Smoking signs.
9Please report all fires, however small.
10If the fire alarm sounds, please leave by the nearest, signed exit.
These instructions are a guide to help ensure you have a safe visit and act as a reminder of your shared responsibilities for your own safe well-being.
E4.11DI
Issue: 3
Issue Date: July 2005
Page 1 of 5