AUSPS 1stExecutive Committee Meeting 1/4/09

MINUTES OF A MEETING HELD AT THE FAL CONFERENCE ROOM

ON 1ST APRIL 2009 AT 12.15 PM

Present

Mr Morgan Tuimaleali’ifano,

Mr Rohit Kishore,

Ms Emily Moala,

Ms Ashla Singh,

Mr Satya Samy,

Mr Eberhard Weber,

Mr Anand Tyagi,

Mr Anare Tuitoga.

Apologies

Mr Sunil Kumar,

Ms Miliakere Kaitani,

Mr Atunaisa Kaitabu.

Ms Jyotika

  1. Welcome

The Chair welcomed all to the first meeting of the 2009-2010 Executive. There was much work before the Association and Committee with limited time. He said much can be achieved by engaging the Association’s collective membership, comprising the region’s largest pool of professional expertise currently at 220 out of approximately 500 senior staff membersrather than relying solely on to a committee of 20 elected and co-opted members. The secret lies in harnessing the specialized resources of our total membership and working with the full association rather than as a committee isolated from the general membership.

1.1Item number 6 – verbal grievance report by Mr Jagjit Singh was removed as he had not submitted a written report to the Secretariat and the nature of the grievance was outside the scope of the AUSP’s grievances procedure.

1.2Minutes of the 16 March 2009 Meeting

The Chair noted the 16 March Agenda was largely a preparatory meeting for the 2009 AGM, discussions re Redundancy from Mili Kaitani led group, work on the Master Agreement by Suruj Sharma, and a proposed survey on work conditions. It was expected that the Minutes of this meeting would be considered at EC’s meeting of 17th April.

  1. Discussions and Decisions on Agenda Item 3

2.1Fortnightly Executive Committee Meetings Fridays 12.00 to 2.00

The Chair noted the practical problem of setting a regular time for everyone t0o be present including the co-opted members. It was suggested a way forward would be to nominate a time suitable to the EC and this be suggested to co-opted members. In discussing options, onesuggested after hours to allow those who have busy teaching/work schedules to attend. This would help stem the perception (in particular by the AUSPS past President) that meeting times are being set to shut out a certain committee member. The committee agreed to Fridays at 12-2pm.to accommodate everyone’s schedules. When the magnitude of work became evident, the frequency was changed from monthly to fortnightly and tapering to monthly meets as work pressure eased. Agreed second meeting be scheduled for 17th April.

2.2 Email Blogs and Face Books

To minimize sitting time, email groups/blogs were suggested as alternate modes of meeting in between scheduled meetings.

  1. Key Objectives (based on concerns raised at the2009 AGM)

Members reaffirmed core objectives and the establishment of specific Task Force groups to address these objectives through co-opting from the general membership.

3.1Key Objectives were identified for April 2009- March 2010

  1. Staff redundancies,
  2. Workload Model and Impact Analysis of the Restructure on Staff workloads.
  3. Master Agreement and Implications on the Constitution and Updating thereof
  4. Medical Insurance and Housing
  5. Review AUSPS income and expenditure and budgetary efficiencies
  6. Tutors’ Forum and work conditions
  7. Secretariat, Record Keeping, Marketing and Publications, Website and Membership Drive.
  8. Confederation of Unions and Campus Affiliation
  1. Selection of Co-opted Members

Reaffirmed selection criteria be based on expertise/experience in core areas of concern/objectives while keeping a perspective on representation of AUSP membership. In addition to co-opted members, it was also agreed that the Executive Committee with specialized expertise in the relevant issues identified above be considered as Convenors of Task Forces. The same criteria would apply to selection of members. Members with Industrial Relations and Work Place expertise and legal background such as Suruj Sharma and Ken Chambers were nominated.

4.1Task Forces,Leaders and Members

Subject to confirmation at next EC.

Task Force / Convener/Secretariat / Proposed Members (tbc)
  1. Redundancies, Salaries and Comparator Index
/ Satya Samy / Ken Chambers, Shailendra Singh, Ashla Singh, Mili Kaitani, Uma Khurma, Parmod Achary
  1. Workload Model and Impact Analysis of the Restructure on Staff workloads.
/ Rohit Kishore / Eberhard Weber, Robert Early, Ian Campbell, Vincent Bowry
  1. Master Agreement & Constitution
/ Emily Moala / Parmod Achary, Suruj Sharma, Morgan Tuimaleali’ifano
  1. Medical Insurance and Housing
/ Anand Tyagi / Charlie Kapuvai, Eberhard Weber, Rohit Kishore
  1. Review of AUSPS Income and Expenditure and Budgetary efficiencies
/ Atunaisa Kaitabu & Rohit Kishore / Satya Samy, Michael White, Veer, Roshni Pratap, Jotika
  1. Tutors’ Forum on work related conditions
/ Anare Tuitoga / Shailesh Lal and Mitesh Sutaria
  1. Secretariat, Marketing, Publication, website, Membership and Public Relations
/ Ashla Singh / Anare Tuitoga, Sulueti Koroiveti, Shailendra Singh, Jotika and Atish Chand.
  1. Confederation of Unions and Campus Affiliation
/ Morgan Tuimaleali’ifano / Presidents of sister unions and campus affiliates.
Ex officios / President and Gen Secretary
  1. Follow-up tasks for Secretariat
  2. Task force Conveners to convene once memberships confirmed. All have accepted except ITS Ms Sulueti Koroiveti.
  3. Re the Redundancy TFG, the Chair to call and obtain relevant documents and listings for first redundancy group meeting.
  4. The first Redundancy meeting is set for Monday 6th April 5 pm. PRIDE Conference Room prior to the AUSPS and USP senior management quarterly meeting.
  1. CONTACTS TO SECRETARIAT

All email contacts and mobile numbers to IR Assistant Jyotika or General Secretary.

  1. NEXT EC MEETING

Second meeting scheduled for 17th April. (See Attached)

The chair closed at 1.35pm.

Ashla Singh

General Secretary

To follow:

  1. Proposed Management Structure, Core Issues, Task Force Groups and Convenors.
  2. Draft AUSPS Representation on University Bodies for next EC meeting.

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