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Minutes of the February meeting of Skellingthorpe Parish Council held on Tuesday 24th February2015 at 7.00pm at Skellingthorpe Village Office, Lincoln Road, Skellingthorpe, Lincoln
Present: Cllrs Goldson (Chair of meeting), Scott, Mrs Chambers, Jackman, Sneddon, Hauton, Mrs Scarborough, Cheeseman and Barnett.
1 member of the public was in attendance. Clerk C Wilkinson. Cllr Flint NKDC, Cllr Shore LCC.
PARISHIONERS QUESTION TIME 7.00pm ACTION NOTES
The Chairman introduced Parishioner’s Question Time and invited the members of public present to speak on matters of concern. There were no matters for discussion.
The meeting went into formal session for the February meeting of Skellingthorpe Parish Council.
1. Chairman’s remarks.
Cllr Goldson welcomed everyone to the meeting.
2. Apologies for absence and reasons given.
Apologies for absence and reasons given were accepted from Cllrs Bennett, Richardson and Mrs Hall.
3. To inspect the Parish Council Insignia.
Inspected.
4. To receive any declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests.
There were no declarations of interest at this point.
5. Police Report.
Email report had been circulated from Sgt Hammond to all members. Noted
6. Central Lincolnshire Local Plan update and response letter.
Cllr Goldson raised the issue of the lack of consultation on the Central Lincs Local Plan. Cllr Goldson had written to NKDC in his capacity as District Council raising concerns. After some discussion it was agreed that the Parish Council would write to Chief Executive NKDC endorsing the letter that Cllr Goldson has sent in his capacity as a District Councillor.
Clerk to write endorsing the letter from Cllr Goldson/reiterating that the Parish Council wants to be involved in the consultation process and is willing to meet with NKDC wherever to be involved in the process
7. District and County Councillors’ reports –for information only/ items raised for decision will appear on the agenda for next meeting.
Cllr Flint concurred with Cllr Goldson’s report. Planning appliations are being allowed at outside of the curtilage
and the Inspectorate is now allowing far more than has been permitted in the past.
The villages that appear to be getting the biggest hit are the larger villages close to the outskirts of Lincoln.
Cllr Shore reported that there are some similar problems being encountered in West Lindsey.
Cllr Shore queried the sittuation with regard to the Parish Councils bid to take over the village library service and
advised that the capital gains from the old building are to be transferred to the Parish Council.
Cllr Shore to confirm this with LCC and Cllr Martin Hill
Cllr Shore asked for information on the proposal for the withdrawal of the peak hour bus services.
Letter to be sent to Stagecoach seeking retention of the enhanced service and to be copied to Cllr Shore.
Cllr Shore reported on the situation with regard to Unitarian authorities which would see the end to District Councils
which would become unitary authorities in their own right.
8(a) Notes of the Parish Council meeting of 27th January 2015 to be approved as the minutes of that meeting.
Subject to the amendments outlined by Cllr Cheeseman, he proposed that the minutes of the meeting be approved.
Cllr Jackman seconded the motion that was unanimously approved on a show of hands.
8 (b) Notes of the Parish Council precept meeting of 3rd February 2015 to be approved as the minutes of that meeting.
Cllr Cheeseman proposed that the minutes of the meeting be approved. Cllr Jackman seconded the motion that
was unanimously approved on a show of hands.
9. To approve the payment of accounts for February 2015.
Cllr Jackman proposed that the payment of accounts should be approved. Cllr Cheeseman seconded the motion that was unanimously approved on show of hands.
PAYMENT OF ACCOUNTS February 2015
Skellingthorpe Bowls Club Grant £100.00
(cheque no. 200667 03/02/15)
C. Wilkinson Salary £1,445.33 £1,539.03
Travelling expenses £93.70 (cheque no. 200668 24/02/15)
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ACTION NOTES
Post Office Ltd
(Inland Revenue) Wilkinson Deducted Tax and N.I £346.73 £615.70
Bramhall
Deducted Tax and N.I. £52.60
Employers NI £148.37
M Rouston
Deducted Tax and N.I. £68.00
(cheque no. 200669 24/02/15)
J Bramhall Salary £847.40
(cheque no. 200670 24/02/15)
M Rouston Salary £252.90 (cheque no. 200671 24/02/15)
Petty cash Imprest £129.17 (cheque no. 200672 24/02/15)
Lincs County Council Superannuation £914.40
Pension Fund Account (cheque no. 200673 24/02/15)
Reprotec Photocopier maint. £18.50
(cheque no. 200674 24/02/15)
SSE Monson Pavilion £275.33
(cheque no. 200675 24/02/15)
LALC Audit seminar Clerk/Clerical assistant £14.00
(cheque no. 200676 24/02/15)
Direct Textile Designs Ltd Official polo shirts £288.00
(cheque no. 200677 24/02/15)
Pest Express Rodent control £96.00
(cheque no. 200678 24/02/15)
Your Print Partner Ltd Consultation flier £177.60
(cheque no. 200679 24/02/15)
ESPO Litter bins & metal liners £257.71
(cheque no. 200680 24/02/15)
Skellingthorpe Community Bond for hire for Beer Festival £500.00
Centre (cheque no. 200681 24/02/15)
Skellingthorpe Community Hire of Community Centre for £200.00
Beer Festival
(cheque no. 200682 24/02/15)
Total expenditure £6,225.74
INCOME
NKDC Agency fees £525.00
Draper Memorial Memorial fee £35.00
Mr & Mrs Thornley Plot reservation fees £400.00
Just Audi VW Beer festival sponsorship £100.00
Total income £1,060.00
10. ii) Budget report.
There was a budget report for the meeting of this evening showing all transactions up to the end of January 2015.
Cllr Cheeseman queried why there was no bank reconciliation with the budget report.
The Clerk reported that it had not been possible for her to produce a bank reconciliation for this evening as the bank statements up to the end of January had not been received in the office at the time she input the accounts up to the end of January 2015 and had arrived during the previous week when she was on annual leave. Owing to the recent problems with IT she had not been able to access online banking either. Having now received the bank statement the Clerk will reconcile the bank accounts for the meeting of Finance and General Purposes Committee meeting of next week and will be in a better position to be able to give an accurate report on the balance that remains in the projects account once the bank reconciliation has been produced. The Clerk reminded council that the council has already committed expenditure for the orders already placed for the Gwydyr play equipment , refurbishment of youth shelterand the enhanced CCTV system with the potential additional expenditure for any additional civil work required for the extended CCTV system.
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ACTION NOTES
Council is trying to ascertain whether sufficient funds remain in the projects account for the installation of interactive speed signs. (Agenda item no. 15)
Parishioners to be consulted at consultation event tomorrow evening on installation of interactive speed signs/agenda item for Finance and General Purposes Committee
11. Tennis Court and Monson Playing Field Site Redevelopment update.
i) To consider the quote for additional works required for CCTV installation.
After some discussion it was agreed that the council would go back to Eon with the proposal from LincSecurity for reduction in consumption and see if they would give consent to allow the Parish Council to connect to their unmetered supply. Clerk to contact Eon
ii) To agree timescales and programme of works for installation of enhanced CCTV system and Gwdyr Multiplay.
To be dealt with once a decision has been given by Eon with regard to the installation of CCTV system.
Defer until permission given agreed by Eon for connection to their supply
12. Parish Council Committee/working party reports (information purposes only)
a) Play Areas working party report. No report
b) Human Resources Management Committee report. No report
c) Planning Committee report
Cllr Jackman gave the planning report.
d) Parish Council Events Committee Report. No report
e) Finance and General Purposes Committee Report. No report
13. Arrangements/Feedback from the Parish Council consultation event
Housekeeping arrangements are all in hand. Refreshments 6pm with meeting to start at 6.30pm.
14. To approve the Annual Report 2014/15
Proposed Cllr Mrs Chambers, seconded by Cllr Cheeseman and unanimously approved on a show of hands.
Clerk to send to Chatterbox
15. To consider the installation of reactive and passive speed signs under Community Speedwatch Initiative. Deferred to Consultation event/ Finance and General Purposes Committee meeting
16. To consider response to the Diversion Order for Footpath Diversion Old Wood South, Skellingthorpe.
Agreed that previous objections will be resubmitted.
17. To confirm the arrangements for the disposal of Parish Council lock ups on Monson Playing Field.
Offer had been made for the sale of the lock ups of £200 each if they were watertight. Cllr Cheeseman reported that the interested party had been informed that they are not watertight so the offer has been withdrawn. Cllr Jackman proposed that the lock ups are disposed of at no cost to the Parish Council. Cllr Cheeseman seconded the motion that was unanimously approved on a show of hands. Clerk to investigate/arrange
Letter to Bowls Club for the removal of the grass cuttings box adjacent to the lock ups. Clerk to write
18. To consider the arrangements for the Annual Parish Meeting.
Venue has been booked. Refreshments to be served as usual. Clubs/organisations are to read their own reports if they wish but in future if organisations don’t want to read their own report they will only be available for taking away on the evening. Clerk to send out letters of invitation to village organisations
19. To consider the quotes for the valuation of Parish Council properties for insurance purposes. The Clerk had attempted to obtain 3 quotes and 2 have been received.
Proposed Cllr Scott, seconded by Cllr Jackman and unanimously approved on a show of hands that the quote for Hodgson Elkington is accepted. Clerk to place order/arrange
20. To consider initiatives to tackle the problems with dog fouling in the village.
More notices to be produced and to be posted at problem areas/ongoing problem
21. Update on the approach to Railway Paths Partnership regarding land adjacent to Sustrans.
Letter to be sent to Railway Paths Partnership regarding this matter
22. To consider management of Task Force events.
Suggest that someone co-ordinate the tasks for the future events. Cllrs Jackman and Cheeseman to co-ordinate this/ Clerk gave the list previously prepared by Cllr Hall to Cllr Jackman for outstanding matters to be undertaken under this initiative.
23. LCC Libraries and Future Library Provision Proposals.
Letter to be sent to Gary Porter giving a commitment in order to preserve the grant allowance and capital gains to buy some time as part of the bigger plan for the Community Hub. Cllr Cheeseman to write letter/
Short term proposal for the running of the existing building by volunteers to be considered
24. Response to development of LN6 Transport Masterplan.
Letter of thanks to be sent for their presentation to Parish Council
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ACTION NOTES
25. To consider an official response to proposed reduction to Service 29 Skellingthorpe/Lincoln Bus Service. Clerk to write
26. To consider amendment of item 4(a) of standing orders.
Election of Chairman amendment proposed. Cllr Cheeseman proposed that the last sentence of standing orders be removed. Cllr Jackman seconded the motion that was approved. One abstention from the vote.
27. To consider quotes for essential tree maintenance at Parish Council amenity areas.
Cllr Cheeseman proposed that the quote from Marcus Hopton should be approved. Cllr Jackman seconded the motion that was unanimously approved. Clerk to place order
28. Correspondence
i) Access LN6 letter. Noted
29. To consider the renewal of annual subscription to Lincs Association of Local Councils
Cllr Cheeseman proposed that the subscription should be renewed. Cllr Jackman seconded the motion that was unanimously approved. Clerk to renew
30. To consider the renewal of annual subscription to Lincs Association of Local Councils training scheme.
Cllr Cheeseman proposed that the subscription should be renewed. Cllr Jackman seconded the motion that was unanimously approved. Clerk to renew
31. To receive reports for information only from:
a) Clerk
Letter from from LALC re: work placement scheme proposal. Noted
Streetlife local social network – email in packs regarding the new local community website for NKDC Noted
Final Local Government finance settlement for 15/16 confirms there will be no referendum threshold imposed for the town and parish sector. Noted
EFW Customer Liaison Group meeting attended by Cllr Chambers. Presentation and notes of meeting have been circulated to all. Cllr Mrs Chambers reported that attendance at the meeting has been very disappointing. Noted NKDC Election packs to be collected by Clerk from the briefing at Waddington on 4th March 2015. Councillors will be able to return their completed nomination forms to Metheringham, North Hykeham or Sleaford. Various circulars relating to election matters have been circulated to all. New electoral register coming out on 2nd March which will have to be requested by councilors with the application form being in the nomination packs. It is recommended that the nomination forms are returned by the nominees so that any errors/discrepancies can be dealt with at the time. It is not the responsibility of the Clerk to deliver them to NKDC on behalf of the nominees.
Reminder of date of Parish Election Briefing Weds 4th March 2015 7pm –places to be booked through Clerk. Noted
b) Chairman
Informal arrangements for the consultation event were considered. Cllrs Jackman and Scott to set out tables etc in the community centre in advance. No further report.
32. To approve submission to Chatterbox.
· Library
· Speed signs
· CCTV update
· Lock ups
· Annual Parish meeting
· Bus service
· Tree works
· Dog waste problem
33. To resolve whether the Council will move into closed session in accordance with the Public Bodies (Admission to meetings) Act 1960.
Should this resolution be passed the public and press will be required to leave the meeting at this stage.
There were no matters to be dealt with under this heading.
34. To consider future Parish Council projects.
Meeting of Hub working party 10th March 2015 8.00pm.
35. Staffing matters
No matters.
There being no further competent business the meeting closed at 9.00pm.
Chairman...... Date......