UNAPPROVED
OFFICIAL PROCEEDINGS MARSHALL COUNTY
BOARD OF COMMISSIONERS
January 2, 2007 9:00 A.M.
Marshall County Boardroom
The Pledge of Allegiance was given.
Auditor-Treasurer Scott Peters called the meeting to order with the following present: Commissioners Gary Kiesow, Sharon Bring, Curtis Carlson, LeRoy Vonasek, Kenneth Borowicz, Auditor-Treasurer Scott Peters, and Domita Taus. Also present were Dave Jameson from the Warren Sheaf and Earl Anderson from the Stephen Messenger.
Commissioner Curtis Carlson nominated Commissioner Sharon Bring for on BringBoard Chairperson.
A motionto cease nominations and cast unanimous ballot for Commissioner Sharon Bring for Chairperson was approved. M/S/C/ - Vonasek, Borowicz
Commissioner Bring presided over the meeting.
The Board approved the nomination and unanimous ballot for Commissioner Curtis Carlson for Board Vice-Chairman. M/S/C – Vonasek, Bring
The agenda for January 2, 2007 was approved with additions. M/S/C – Vonasek, Kiesow
The minutes of theDecember 19, 2006 meetings were approved with corrections. M/S/C – Carlson, Borowicz
The Board approved to set the County Board meetings for the 1st and 3rd Tuesdays of each month at 9:00 a.m. M/S/C – Carlson, Kiesow
The Board approved to set the 2007 mileage by following the IRS rate per mile and meal rates at $25.00 per day. M/S/C – Borowicz, Kiesow
RESOLUTION 01-02-01
Be it resolved that the following will be listed depositories for Marshall County in 2007:
American Federal Savings and Loan—Warren
American State Bank—Grygla
United Valley Bank—Argyle
Border State Bank—Middle River
Bremer Bank—Warren
Marshall County State Bank—Newfolden
Community Bank of the Red River Valley—Warren/Oslo
Citizen’s State Bank Midwest—Stephen
Magic Fund – Ambec
Wachovia Bank
A.G. Edwards
Wells Fargo
M/S/C – Carlson, Vonasek
RESOLUTION 01-02-02
BE IT RESOLVED, the Marshall County Board of Commissioners have hereby set the salary for Commissioners for 2007 at $20,685.00 and Per Diems at $60.00 per meeting. M/S/C –Kiesow, Borowicz
The Board set the 2007 Beaver Bounty at $40.00. M/S/C –Vonasek, Kiesow
A request for funds from the Argyle Volunteer Fire Department in the amount of $1000.00 to aide in the purchase a newer first response vehicle was approved. M/S/C –Carlson, Vonasek
Auditor-Treasurer Peters discussed with the Board the handling of the Con-Con Fund and the criteria of the disbursements.
The Board opened the following bids for the County Paper:
Warren Sheaf
1st Publicationdeclined to bid
Stephen Messenger
1st Publication18 cents per 12½ pica line
Warren Sheaf
2nd Publication38 cents per line
Stephen Messenger
2nd Publication35 cents per pica line
The Board gave approval to award the 1st Publication to the Stephen Messenger and 2nd Publication to the Warren Sheaf. M/S/C – Borowicz, Kiesow
Auditor-Treasurer Peters presented the following items in his report:
- A percentage breakdown of the 2006 budget versus actual dollars spent for the year.
- A Veteran’s Service Grant application.
Highway Engineer Lon Aune addressed the Board.
Mr. Aune discussed a dispute by Steve Gerszewski regarding damages to driveway crossing at his residence previously denied by the Board. Mr. Gerszewski presented several letters to the Board regarding his thoughts and incidents pertaining to this matter. Bloomer Township representatives Tom Osowski, Gayle Stoltman, and Paul Bergeron were also present for this discussion. Chairperson Bring appointed Engineer Lon Aune and Commissioners Ken Borowicz and Curtis Carlson to research this matter further for Board review within the next four weeks.
Mr. Aune presented the following resolution for approval.
RESOLUTION 01-02-03
COUNTY STATE AID HIGHWAY FUNDS ADVANCE RESOLUTION
WHEREAS, the County of Marshall is planning to implement County State Aid Street Project(s) in 2007 which will require State Aid funds in excess of those available in its State Aid Regular/Municipal Construction Account, and
WHEREAS, said County is prepared to proceed with the construction of said project(s) through the use of an advance from the County State Aid Construction Fund to supplement the available funds in their State Aid Regular/Municipal Construction Account, and
WHEREAS, the advance is based on the following determination of estimated expenditures:
Account Balance as of December 29, 2006 $900,000.00
2007 Estimated State Aid Allotment $2,370,000.00
Less estimated disbursements:
Project #45-654-13 $308,000.00
Project #45-654-15$1,800,000.00
Project #45-617-11 $360,000.00
Project #45-623-04 $414,000.00
Project #45-643- $275,000.00
Project # 45-630- $600,000.00
Project #45-604-21 $380,000.00
Bond Principle (if any) $205,000.00
Project Finals (overruns-if any)
Total Estimated Disbursements $ 4,342,000.00
Advance Amount (amount in excess of acct balance) $ (1,072,000.00)
WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of the Minnesota Statutes 162.08, Subd. 5 & 7 and Minnesota Rules, Chapter 8820, and
WHEREAS, the County acknowledges advance funds are released on a first-come first-serve basis and this resolution does not guarantee the availability of funds.
NOW, THEREFORE, Be it Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved County State Aid Highway Project(s) if the County of Marshall in an amount up to $1,100,000.00 in accordance with Minnesota Rules 8820.1500, Subd. 9. I hereby authorize repayments from the subsequent accruals to the Regular/Municipal Construction Account of said County in accordance with the schedule herein indicated:
X Repayment in 3 equal annual installments.
I, Scott Peters, duly appointed and qualified Auditor in and for the County of Marshall, do hereby certify that the above is a true and full copy if a resolution duly adopted by the County Board of Marshall County, State of Minnesota, assembled in regular/special session on the 2nd day of January, 2007. M/S/C – Carlson, Kiesow
Mr. Aune updated the Board on the progress of the Rogus/Kuznia land lease.
Mike Skjerven and Marty Reierson addressed the Board regarding various septic issues but requested to reschedule the meeting for Howard Person to attend since he was instrumental in the formation of the septic ordinance. A time was rescheduled for the January 16th meeting at 1:30 p.m. Water Plan Coordinator Jan Kaspari was present for this discussion.
The Board recessed for lunch at 12:00 p.m. and reconvened at 1:00 p.m.
Marshall County Sheriff John Novacek addressed the Board regarding salary, appointment of staff, and other organizational matters. The Board welcomed John Novacek as the new County Sheriff.
Mr. Novacek informed the Board that the current 9-1-1 and radio recording system is no longer working and needs to be replaced. This purchase will be covered by the 9-1-1 Grant funds and was approved the Board. M/S/C –Vonasek, Borowicz
The Board approved Sheriff Novacek’s 2007 salary at $67,601.00. M/S/C- Vonasek, Borowicz
Marshall County Recorder Bev Lydeen addressed the Board regarding salary, appointment of staff, and other organizational matters. Ms. Lydeen extended an open invitation to the Board to her office to better understand Recorder operations.
Ms. Lydeen introduced new Recorder employee Berna Pawlowski and stated that she would like to place her at a B21, Step 6 due to her experience in land records.
The Board approved for Ms. Pawlowki to be hired at a B21, Step 6, 50 cents less for six months while on probation upon recommendation of the recorder. M/S/C – Borowicz, Vonasek
The Board approved Linda Hamrick to be promoted to the Chief Deputy Recorder at B-31, Step 10 upon recommendation of the Recorder. M/S/C – Vonasek, Kiesow
The Board approved to set the 2007 County Recorder salary at $60,700.00. M/S/C – Vonasek, Borowicz
Attorney Mike Williams and Highway Engineer Lon Aune met with the Board to discuss the Grygla/Fourtown ATV Easement/Permit. Mr. Williams stated that the problem with the easement/permit is State law actually doesn’t allow it and he is concerned that this could create a liability for the County. Mr. Williams is going to rewrite the proposed ordinance and bring to back to the Board for approval.
Deb Benson received Board approval for two grant applications for the Marshall County Park and Bike Trail by Florian. M/S/C –Borowicz, Carlson
The Board discussed the park managers applications received for the Marshall County Park by Florian. The Park Board will interview candidates and provide the County Board with recommendations at the January 16, 2007 meeting.
Mr. Peters continued his report as follows:
- A notice of a MST watershed public hearing regarding the PL566 project.
- A review of the County Out-of-State Travel Policy.
- Revenue vehicle replacement consideration.
The County Out-of-State Travel Policy was reviewed and accepted.
The Board approved the purchase of a 2003 Chevy Trail Blazer from Dahlstrom Motors for $14,545 to replace the 2000 Ford Taurus. M/S/C – Carlson, Vonasek
Board members reported on the following meetings:
CommissionerReports/Meetings
VonasekTri-Valley, Pembina Trails, MST Watershed, Area Agency on Aging
CarlsonMarKit, County Elected Officials retirement appreciations
BringCounty Elected Officials retirement
apprreciations
The Board approved the following 2007 Committee Appointments:
2007 COMMITTEE APPOINTMENTS
18 County Water Planning Task ForceGary Kiesow, alternate (Curtis Carlson)
American Disability Administration Russell Elseth, Sharon Bring, Scott Peters,
Mike Williams or his designee
Area Agency on Aging Committee LeRoy Vonasek, Matt Edman
Ass’n of MN Counties Members Five Commissioners, County Auditor, County Engineer,
Director of Social Services
ATV Trails on Con Con Land Gary Kiesow, Randy Larson, Jack Beito, Tony Moe
Danny Haack
Bike Trail Committee Kenneth Borowicz, Sharon Bring, Ron Ueland, Tom Neibauer, Laura Pikop, Mary Braaten, John Schmidt, Lon Aune, Troy Schroeder, Roger Hille
Building Committee Don Matz, Jennifer Anderson, LeRoy Vonasek, Phyllis Stinar, Lon Aune, Scott Peters, Curtis Carlson, Fran Kuznia
CD#23 Advisory Board Orville Skadson, Don Larson, Sharon Bring, Jerome Potucek,
David Bakke
Children’s Justice Initiative Kenneth Borowicz
Civil Defense Gary Durand, John Novacek, LeRoy Vonasek
Committee on Health LeRoy Vonasek
County Agency on Aging Sharon Bring, Joy Olson, Evangeline Teigen, Bernett Stokke
County Extension CommitteeKenneth Borowicz, Sharon Bring, Roberta Green, Mary Anderson, Scott Peters, Robert Dahl, Don Yutrzenka, Robin Johnson, Gary Satre
County Park Jan Gryskiewicz—term expires 1/1/09, John Deschene,—term expires 1/1/06
Debra Benson-term expires 1/1/10, Collette Voeks-term expires 1/1/10,
Alice Deschene—term expires 1/1/2008, Kurt Kaiser-term expires 1/1//09
County Commissioners—Kenneth Borowicz, Sharon Bring
DNR/Land Issues Committee Scott Peters, Gary Kiesow, Kenneth Borowicz
Drug Task Force Scott Peters, Kenneth Borowicz, John Novacek, Jennifer Anderson, Mike Williams, Gail Larson
Employee Benefit CommitteeKenneth Borowicz, Lon Aune, Stacy Pagnac,
DeWayne Kostrzewski, Russ Steer, Kathy Larson, Scott Peters, Leroy Vonasek
Feedlot Committee Gary Kiesow, alternate (Sharon Bring)
Household Hazardous Waste Joint PowersKenneth Borowicz, alternate (Curtis Carlson),
(Don Matz-ex Official)
Marshall-Beltrami JD 11Gary Kiesow, Curtis Carlson, Kenneth Borowicz
Marshall-Beltrami JD 21Gary Kiesow, Kenneth Borowicz
Marshall-Pennington JD 30 Kenneth Borowicz, Gary Kiesow
Joint County Natural Resources BoardGary Kiesow
KaMaRKenneth Borowicz, Curtis Carlson, alternate (Sharon Bring)
Kittson-Marshall Rural Waterusers Tom Peterson, Luther Johnson
Law Library Curtis Carlson, Art Drenckhahn
MST Watershed Advisory Committee LeRoy Vonasek, Curtis Carlson
Alternates (Sharon Bring, Kenneth Borowicz, Gary Kiesow)
Mar-Kit LeRoy Vonasek, Sharon Bring, Curtis Carlson, alternates (Kenneth Borowicz, Gary Kiesow)
Marshall County Board of Health All Commissioners
Marshall County Board of Adjustment Jan Kaspari, Paul Anderson, Dale Hammerlund,
Brad Blawat, Wallace Bengston,
Marshall County Family Service CollaborativeKenneth Borowicz, (Social Services),
LeRoy Vonasek (Corrections), Curtis Carlson (NW Mental Health Center)
Marshall County Con Con Land Commissioner Arnold Stanley
Marshall County Nursing Advisory Board Curtis Carlson, LeRoy Vonasek
Marshall County Red River Basin Representative Curtis Carlson
Marshall County Safety Coordinator Don Matz
Marshall-Polk Rural Waterusers Winton Knutson, Ron Abrahamson, Lawrence LaBine
Medical Examiner Dr. Mary Sens
Middle-Snake-Tamarac River Watershed Doug Sorenson, Alvin Nybladh,
Ben Kleinwachter, Elden Elseth, Loren Zutz, John Nelson
MN Rural Counties Caucus Sharon Bring, alternate (Gary Kiesow)
Northern Counties Land Use Coordinating Board 1st delegate Gary Kiesow,
2nd delegate Kenneth Borowicz
Northwest Community ActionGary Kiesow
Northwest Mental Health Center Curtis Carlson
Noxious Weeds Appeal BoardKenneth Borowicz, Virgil Wagner, Neil Kruger
NW MN Multi-County Housing & Development Authority Sally Gentry
NW Regional Development Arts Council Betty Pikop, Amy Filpula
NW Regional Development Enterprise Fund LeRoy Vonasek
NW Regional Development Commissioner- Region 1Gary Kiesow
NW Regional Library Pam Abrahamson, Connie Moe, Darlene Bates, Pat Moen
Pembina Trail RC&D LeRoy Vonasek, Terry Potucek
Personnel Policy Committee Don Matz-Chairman, Curtis Carlson, LeRoy Vonasek, Bev Lydeen, Jennifer Anderson, John Novacek, Mike Williams, Scott Peters, Lon Aune
Quin County Advisory Board Gail Larson, Eunice Waterworth
Quin County Board of HealthKenneth Borowicz
Red Lake Watershed Arnold Stanley
Red River Valley Development AssnGary Satre
Regional Development Transportation Advisory and Bridge Committee Lon Aune, Sharon Bring, Curtis Carlson
Regional Housing Development Committee Gary Kiesow
Rural Life Outreach Curtis Carlson
Safety Committee Don Matz, Jim Duckstad, Joann Kerian, Brian Laymon, Deb Benson,
Mike Williams, Jeffrey Halvorson, Jennifer Anderson
Technology Committee Sharon Bring, Scott Peters, Barb Kostrzewski, Jeff Radeke, Joann
Kerian, Bev Lydeen, David Lansing, Leanne Novacek, Amy Swanson, Jim Duckstad
Tri-Valley Opportunity CouncilLeRoy Vonasek, Jan Anderson, Marie Steffen, Terry Potucek
Veterans Service Officers Roy Nordby, Duane Neilson
Water Resources Advisory Committee Jan Kaspari, Gary Kiesow, Kenneth Borowicz, Norma Hanson, Larry Kuznia, Larry Murphy, Deb Rynda, Cheryl Sistad, Howard Person, Nick Drees, Arnold Stanley, Dan, Mildred Klamar, Lon Aune, Joel Huener, Maggie Anderson, Don Matz
Wellness Committee Lisa Sorenson, Darlene Bates, Tammy Johnson
The Board additionally approved that any committee member listed above will be eligible to receive per diems and expenses. M/S/C – Carlson, Borowicz
Adjournment was approved at 4:00 p.m. by Chairperson Bring.
UNAPPROVED
OFFICIAL PROCEEDINGS MARSHALL COUNTY
BOARD OF COMMISSIONERS
January 16, 2007 9:00 A.M.
Marshall County Boardroom
The Pledge of Allegiance was given.
ChairpersonBringcalled the meeting to order with the following present: Commissioners Sharon Bring, Curtis Carlson, LeRoy Vonasek, Gary Kiesow, Kenneth Borowicz, Auditor-Treasurer Scott Peters, and Domita Taus.
The January 16, 2007meeting agenda was approved with additions. M/S/C –Curtis, Kiesow
The minutes of the January 2, 2007 meeting were approved with corrections.
M/S/C –Carlson, Borowicz
County Sheriff John Novacek addressed the Board and received approval to promote Deputy Sheriff Randy Olson to Chief Deputy with salary set at Band and Grade of C53, Step 10 for 2007. M/S/C-Borowicz, Vonasek
Commissioner Bring discussed a noise disturbance complaint by a resident in Rosewood with Sheriff Novacek. The Sheriff’s Department is aware of this complaint and will respond to the disturbances.
Social Service Director Jennifer Anderson addressed the Board.
The Board accepted the Christmas Project Report. M/S/C – Kiesow, Carlson
The Equipment Replacement Rotation Plan was approved. M/S/C – Borowicz, Vonasek
The Board approved the following personnel items:
1) Resignation – Jodie Holthusen, Financial Worker, effective 2/16/07.
2) Complete Probation:
a) Stacy Anderson, Social Service Supervisor, effective 1/18/07.
b) Ruth Finseth, Social Service Supervisor, effective 2/24/07.
3) Comp time – Mary Larson, Administrative Assistant – for records destruction, as
warranted. M/S/C –Carlson, Kiesow
Acceptance was given to the Child Safety Fund Report. M/S/C – Vonasek, Borowicz
The School Linked Mental Health Services Grant: Contracts with Department of Human Services (DHS) and Northwest Mental Health Center (NWMHC) were approved. M/S/C – Carlson, Kiesow
The Northwestern Mental Health Center 2007 Contract & Coordination Agreement with Polk County were approved. M/S/C –Kiesow, Carlson
Approval was given to the Quarterly Budget Report. M/S/C –Borowicz, Carlson
Case Activity, Bills, and Director Actions received Board approval. M/S/C – Vonasek, Borowicz
AssistantHighway Engineer Rodney Teigen addressed the Board.
Mr. Teigen, Mr. Steve Gerszewski, and the Board discussed the issue of damages to a crossing on County Ditch 13 by Mr. Gerszewski’s home. This will be finalized at the February 6th meeting.
Mr. Teigen received Board approval on the following resolution.
RESOLUTION 01-16-01 – Motor Grader Purchase
Be it resolved that Marshall County Highway Department has budgeted for the purchase of a motor grader and necessary snow removal equipment to replace one of its existing machines,
Be it further resolved that Marshall County Highway Department participates in the Minnesota State Cooperative Purchasing Venture Bidding process for materials and equipment,
Be it further resolved that the Marshall County Highway Department will evaluate the prices of the Minnesota State Cooperative Purchasing Venture for the respective machines that meet Marshall County needs and budget,
Be it further resolved that Lon Aune, Marshall County Engineer is hereby authorized to act as agent on behalf of the County for the selection process related to this motor grader
THEREFORE BE IT RESOLVED THAT, the Marshall County Board of Commissioners hereby grants authorization to begin the process to purchase a motor grader and necessary snow removal attachments from the Minnesota State Bid. M/S/C - Vonasek, Kiesow
The right of way on CSAH 54, project 45-654-15, regarding condemnation on Trevor Irlbeck property was discussed. The Board will confer with County Attorney Williams to obtain legal opinions on this issue.
The Board approved a Limited Use Permit for the Grygla-Fourtown ATV Club. M/S/C – Borowicz, Kiesow
The Board recessed for lunch from 12:00 to 1:00 p.m.