Yield Time to City Liaison

Call to Order—6:02pm, February 8th, 2017
Officer Reports
Taylor Zabel, Chair
Yield time to City Liaison
Anna: works for the City of Lawrence—working to connect Haskell and the City of Lawrence together.
Working on projects with LPD, KUPD, and HPD
Focusing on letting students at both Haskell and KU know about the resources the city offers—working to connects all entities as best as possible
New mayor of Lawrence—public safety is main priority
Quick Information Guide is the City of Lawrence is available for students to pick up
Event coming up for students to attend
City of Lawrence Strategic Plan two public input meeting, dates on sheets handed out.
Strong push for students to become a part of board in the City of Lawrence link on paper
Follow on social media: FB & Twitter Lawrence Kansas City Relations
Chance: There’s a transit tax that’s coming up; have you been a part of the conversation?
Anna: we are just now beginning conversation; we’ve created a survey for students.
Taylor: What to expect from the meeting
For last two items on agenda, will go through block allocations and campus fee review bill.
Fee review reviewed bill for many hours; an important bill.
Keep in mind of time and be respectful of groups presenting during fee
Each fee with be gone through in order, will have debate, discussion, etc. individually, and then will pass/fail as a whole.
Chance: will we be approving each bill one by one?
Taylor: if there are amendments, then we will vote on those amendments, but not the specific bill until the very end.
Dylan Jones, Vice Chair
Mentorship program—randomly chose mentors and mentees
Go over what happens in senate when meeting with each other
Jack: Who do we know who we have?
Dylan: it’s on the excel sheet
Allyssa Castilleja and Whit Collins, Treasurer and Assistant Treasurer
Whit: cash flow going through is $19,314.55
Rex Templin, Finance Associate Senator
Postponed until next cycle
Aaron Quisenberry, Advisor
Consent Agenda
2017-094: A BILL TO FUND NET IMPACT
2017-099: A BILL TO FUND JAYHAWK AERO DESIGN
Chance: motion to approve, seconded
Consent agenda passes
Regular Agenda
2017-095: A BILL TO FUND KANSAS UNIVERSITY REMOTE OPERATED SUBMERSIBLES (KUROS)
KUROS is a student-run, student-only group, open to any department
Purpose is to compete
Chance: If you were to receive total amount of money, where else could you seek funding?
We are going to seek outside funding from Home Depot, Wal-Mart, percentage nights
Rex: What is the total cost?
$8,440 is the total cost
Rex: Where do you plan on keeping all this
We will be keeping it in a locker safe.
Have not received funding from the School of Engineering Aerospace Department
Clatyon: If we cut funding by half, do you think you’d be able to make the money by then?
Yes
Negative speech from Clayton
Amendment to drop down funding to $2,590
Jack: Do you have renewable/reusable parts?
Yes, parts would be able to be used by future students
Chance moves and calls to question on the amendment
Division has been called
Number vote: 8-for amendment, 13-against amendment
Negative speech from Allyssa
Amend line 29 to $3,720
Allyssa moves and calls to question on the amendment
Amendment passes
Mady moves to call to question on the bill as amended
Bill passes as amended
2017-096: A BILL TO FUND VIOLIN CLUB
Faculty advisor for violin club—open to all students
Promotes the School of Music and music education in general
State of Kansas music education budget has been cut, so there aren’t a lot of music programs
The bill is to provide musicians a chance to expand their skills by promoting outreach events
Rex: Will the pianist be used for the specific event?
The music students prepare the music on their own, and then the accompanist comes and collaborates:
Brittany: Have you sought funding from other resources?
Got funding of $100 from School of Music
Clayton: Have you gotten general funding from Student Senate?
Deferred to Allyssa: No
Chance: Has the Violin Club done outside fundraising?
We have done a practice challenge where every student in the club has to find sponsors, but that is funding to
Trinity: have you reached out to Coke?
No
Negative speech from Chance
Amendment to cut one of the honorariums, cut line 34 entirely
Total will be $962.50
Amendment has been seconded
Clayton moves and calls to question on the amendment, seconded
Amendment passes
Chance moves and calls to question on the bill, seconded
Bill passes as amended
2017-097: A BILL TO FUND NEW MUSIC GUILD H2 QUARTET
Collection of KU student composition majors, will provide
Allyssa moves and calls to question on the bill, seconded
Bill passes
2017-098: A BILL TO FUND BLACK STUDENT UNION CONFERENCE
Mady motions to table bill, seconded by multiple people
Bill tabled
2017-100: A BILL TO FUND VIATNAMESE STUDENT ASSOCIATION ONE (VIA-1) CONFERENCE
Mady motions to table bill, seconded
Bill tabled
2017-102: A BILL TO FUND AERIAL ARTS WORKOUT EQUIPMENT
Chance moves bill to be placed before bill 2017-105
Bill moved
Aerial arts is pole dancing has around 15-20 potential members
Needs poles to work out on
Clayton: What are the cue cards?
Chance: Is this open to both men and women?
Yes!
Michael: have you asked for general funding?
No
Quiz: are they going to be stored?
We haven’t talked to our advisor yet
Negative speech from Chance
Amending to remove line 32
Brittany calls to question on amendment, seconded
Amendment passes
Clayton moves and calls to question on bill, seconded
Bill passes as amended
2017-103: A BILL TO FUND KU PROFESSIONALS FOR INCLUSION AND SOCIAL JUSTICE RESEARCH CONFERENCE
Requesting $1,500, total budget is $3,000, but the $1,500 is an honorarium for out speaker from Syracuse University
Seeks to create connections between faculty and students
Brittnay: what does your acronym stand for?
Inclusion and social justice
Brittany moves and calls to question on the bill
Bill passes
2017-104: A BILL TO FUND THE VAGINA MONOLOGUES
Vagina Monologues will be on the 24th on February and are asking $350 to further advertise for the event
Clayton moves and calls to question on the bill, seconded
Bill passes
2017-105: A BILL TO FUND THE FISCAL YEAR 2018 BLOCK ALLOCATIONS
Motion to recess for 5 minutes
Motion and moved, reconvene at 7pm
Move to extend the speakers time by 10 minutes, approved and seconded
Taylor:
KU Bands
Comes with high hopes for funding
Last year, were allocated $54,000 can purchase instruments with this money
Sousaphones—24
Money used for sheet music, guest artists, lockers in Murphy Hall
Asking for $50,000
Why do they need new sousaphones?
The old ones are nearly 30 years old and are insufficient. They will not throw them out and will be used for practicing.
KU Forensics
Last year--$25,000 for travel, used by 50 students
Time consuming organization, so students are heavily involved, currently ranked #1 in nation
Asking for $23,500
KU Info
$43,000 used for student wages for KU Info
$25,000 goes to the director of KU Info with the rest being covered by Memorial Unions
Asking for $68,000.
Michael: How many students are paid through those wages?
Around 15-18 students, covering 120 hours a week
KU Natural History Museum
Historically has not received funding through this medium
Seeking $6,000 for the use of a mobile museum to be used for various campus events like Hawk Week
Potential amendment to make mobile museum materials to $4,000 and $2,000 for student wages to facilitate the mobile museum.
Yield time to Natural History Museum:
NHM is a part of the Biodiversity Institute parent organization, NHM is the outreach aspect of organization for the public
Only 5% of the budget is given to NHM vs 95% to Biodiversity Institute
Organization chart is shown
We want to allocate our time to students at KU, want to help with KU student retention & museums are a great way to do that.
Working with KU Design to create the Mobile labs
Rex: How much money do you usually have?
We raise around $72,000 on average per a year. If we have more, we spend more. We hire more freelancers and more students.
Rex: What happens to the money you don’t use?
We usually spend down to zero, so we used all the money we received.
Chance: During the block hearings, we noticed that there is a large amount on your carry forward, but I know some of that is endowed. Where is that from?
Almost all of that money is unallocated and are used for different funds and exhibits, so we have these pockets of money.
Clayton: So the mobile museum would be useless if there wasn’t a student working for it?
Yes. We want to have both object and interactive based exhibits. It would be great if we had a undergrad or grad student—with a grad student, they would be able to develop the program more.
Taylor: Make amendment to make mobile museum materials to $4,000 and $2,000 for student wages to facilitate the mobile museum.
Has been moved and seconded
Amendment passes
Brittany: negative speech on amendment
Background on academic background and involvement with the Natural History Museum
Even thought we have money, there are many things that can go wrong and we need the funds to support everything
$2,000 is not a large sum of money to pay an undergrad to work on the mobile lab
Amendment is to increase the fee to $22,145, which is $0.50 to the activity fee
Allyssa: since this dept. hasn’t gotten fee before, wouldn’t it be sufficient to be given a lower fee just to see how it goes?
We are grateful for the $6,000, but we could do so much more and do more outreach to students so that they can utilize
Taylor: deferred-- Would the graduate only work on the mobile exhibit or work at the museum as well?
Yes, they would work within the museum as well.
Jack: will the mobile lab be able to function without the student working with it?
Yes but only minimally, but we need more money to further aid in the outreach and in bringing students in.
Rex: would it be possible to make cuts right now and to save up money and postpone the project to next year?
Donors might support once the lab is built, but
Sophia: What is the process of adjusting the student activity fee?
Instead of each student paying $0.135, it would move to $0.50
Frank: would this be a one-time increase?
Our goal is to get as many people this next fiscal year into our museum to prove that we are here for students and that we are an accessible place.
Taylor: Point of Information This would raise the student fee to 16.90 from 14.50.
Trinity: Wouldn’t you rather use an exceptional undergrad rather than asking a graduate and increase the amount you are asking for?
A graduate student will be more experienced and will be able to take the program further
We are given a lot of responsibility and hiring a grad student will ensure that things will be getting done.
Joe: are the school districts using the museum paying for their trips?
Jen: K-12 programs pay a fee, and we serve scholarships to schools who cannot take on additional fee. But we want to outreach to KU students.
Allyssa moves and calls to question on amendment, seconded
Amendment fails
Lied Center
Asking for $90,000 for student wages, $5,000 for Jayhawk Live, both which have been funded through Senate in the past
$2,500 for student tickets specifically used for KU freshmen for next year and used for events that are generally geared toward orientation and first-year students
This will further support the arts and will give students exposure for free
Lied Center has agreed to this stipulation
Joe: Will that still subsidize student tickets for other events?
They have the freedom to choose how to disperse this, but regardless, the ticket is free to the specific event.
Chance: this amount will reduce costs for tickets for students so that they can attend to some performance for free and specifically outreach to freshmen as well
Brittany: Why just freshmen?
Any student that attends these events can attend for free.
Spencer Museum of Art
Multicultural Coordinator—geared toward coordinating more diverse exhibits, etc.
Asking for a total of $37,000
Student Senate and CCO
Increase in hours per weeks for staff from 15 hours per week to 20 hours per week. Allows to truly work the hours needed for SS. CCO will be 10 hours a week for staff.
Brought 52 weeks down to 48 weeks that are paid
The $100 stipend for CCO program coordinators will help motivate coordinators
Background checks—Music Mentors needs background checks for their student volunteers
Brent: What are the salaried positions?
SBP, SBVP, Chief of Staff, and Treasurer
University Dance Company
$2,000 for costumes, and $2,000 for advertising, and $6,000 for rental of the Lied Center. That will help subsidize the cost of renting the Lied. Historically have been funded with the similar amount in the past.
University Theatre
Their lighting board is over 20 years old, and historically, they have been funded around $54,000 on average.
Amendment by Taylor to strike line 78 and update 79 to $56,000, seconded
Amendment has been passed
Chance moves and calls to question on the bill, seconded
Bill passed

2017-106: A BILL TO IMPLEMENT THE CAMPUS FEE REVIEW SUBCOMMITTEE’S RECOMMENDED FISCAL YEAR 2018 REQUIRED CAMPUS FEES
Brittany: motion to move to recess for five minutes, seconded
Recess
Taylor: for groups that are presenting, find a voting member to defer to you or to present a speech
MEF is under the OMA, my thought was that the OMA would be presenting on MEF, and there was no representation on MEF. I’ve spoken with members of MSG, so now, MEF is lined out as its own fee
Chance: The OMA usually does percent on MEF. Why are we changing the structure of the fee?
Deferred to Trinity: We were never reached out to, and it is changing because the MEF is in a different place than it has been in years past.
Motion is to strike the MEF where it currently stand with the OMA and to replace it as its own section on the bill
Mady moves and calls to question on the amendment
Amendment passes
Student Senate Activity Fee
Student Union Fees
If referendum does not pass, there will likely be a request to help with updating the building so please keep this in mind.
Student Health Fee
They came to us for no increase or a 2% increase to accommodate for an additional psychiatric practitioner
Noticed a miscommunication with CAPS and Bert Nash; more collaboration needs to occur with Watkins and CAPS
Watkins should used this opportunity with CAPS and the psychiatric services it provides
CAPS currently has one psychiatric practitioner so they are hoping that the addition will adhere to the students that need the services and starting next fiscal year, CAPS will reduce the cost of psychiatric services for students and have it subsidized for students.
CAPS increased because of new positions being added, although only 2 of the 4 were added
Bert Nash—fee which started last year
Since Watkins cannot provide services for treatment of SMI and SPMI, this week adheres to those needs
Hilltop Child Development Fee
Students receive priority to receive child care for their students
Child Care scholarships help subsidize cost for students who use the service
Rex: POI explanation of fee review
Brittany: did Hilltop request any increase?
Nope
Student Recreation Fee
Operation budget $4 increase from $44 to $48
They expanded services using their reserve but that is no longer feasible.
Initially came with an $8 increase
Taylor defers to Jason from Rec:
Jason: $1.8 million reserve balance to depletion of the reserve, but expenses have increased
Have used the funds to fund various resources
Used for a few projects locker cubbies example
Last year, of the $17.50 requested, $4.50 was requested for operations for the building
$429,000 is expected to be used to keep the recreation building functioning
We were using the reserve to spend more
Chance: With the $4 fee increase, what services would you cut?
We will be negative $177,000 if we increase the fee to $4. We used to have a line where we would replace cardio equipment every 3 years, but now it is currently at 0. Now we are doing this every 5-6 years, so $67,000 can be cut from the $177K. This is an example of how we will recover from our negative balance. Another way to avoid going deeper is by not finishing our floor yearly. Additionally, cutting hours of operations might be effective.
Frank: Point of Information—Some items we felt were excessive: $15,000 worth of towels that need to be replaced, resurfacing of floor.
What we attempted to do was to meet you in the middle so that you can continue a long term stability.
Rex: can you summarize the cuts you have made at the rec?
I haven’t made any cuts to this point.
Jack: what is the life expectancy of cardio equipment?
There is a 1 year warranty, and there is a possibility that there will be less cardio equipment.
Sophia: With the needs assessment, are you just going to come ask and ask for more money?
The students have to drive the decisions and not myself (Jason), it needs to be student-led.
Chance: Calls quorum
Roll call 23 out of 27 not quorum
Taylor: I know there are many fee groups who would still like to present
Trinity: I feel like the demographic in this room isn’t sufficient
Brittany: motion to take a 10 minute recess, seconded
10 minute recess
Roll call 20 our of 49 not quorum
Taylor suggests to adjourn
Brittany moves to adjourn, seconded
Meeting is adjourned

Announcements
Adjourn
Adjourned at 9:15pm

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