Stephen Crowell Was Absent

Monday, August 28, 2006

The Hemphill Independent School District Board of Education met in regular session on Monday, August 28, 2006 at 7:00 p.m.for a regular meeting in the HISD Administration Office with the following members present: Lloyd Ford, Janis Speights, Carolyn Wych,Tom Beall, Bob Russell, and Welden Elliott.

Stephen Crowell was absent.

Also present were Mike Terry, Superintendent, Sally Butler, Business Manager, Kelli Barnett, Mario Osby, Susan Smith, Stephanie Corley, Doug Botts, Marc Griffin, Jack Cassidy, Debby Ener, Steve Cox with Cox Construction, Andy Kerbow with Cox Construction, and Ross Whitting with Fielder’s Choice.

Lloyd Ford, School Board President, called the meeting to order.

Bob Russell gave the invocation.
Lloyd Ford led the pledge to the flag.
Janis Speights recited the Hemphill ISD Mission Statement.
At this time Lloyd Ford, President, welcomed the visitors.

At this time a public meeting to discuss the proposed budget and proposed tax rate for the 2006 -2007 school year was conducted.

Mr. Terry, Superintendent at this time presented a slide show on the budget.

Ross Whiting from Fielder’s Choice then made a presentation on a softball field.

Debby Ener then gave a presentation on an Elmo and Projector.

The Board approved the minutes of theSpecial Board Meetingon July18, 2006 on a motion by Janis Speights, seconded by Bob Russell, passed unanimously.

The Board approved the minutes of the Regular Board Meeting on July 20, 2006 on a motion by Carolyn Wych, seconded by Welden Elliott, passed unanimously.

The Board approved the minutes of the Special Board Meeting on August 3, 2006 on a motion by Bob Russell, seconded by Welden Elliott, passed unanimously.

Sally Butler, Business Manager, presented the financial report for the month of July 2006.
The Board approved the financialreport for the month of July2006 on a motion by Tom Beall, seconded by Janis Speights, passed unanimously.
Sally Butler, Business Manager, presented Budget Amendment # 10 for the 2005 – 2006 school year which consisted of the following:

199-12-6117-00-001-699000 $ (3,000.00)

199-11-6399-66-001-611000 $ 3,000.00

To record function only budget changes at year end.

The Board approved Budget Amendment # 10 for the 2005 – 2006 school year as presented on a motion by Carolyn Wych, seconded by Welden Elliott, passed unanimously.

Mr. Terry, Superintendent, briefly summarized the report items for the Board.

Enrollment High School 297 Last Year This Time High School 301

Middle School 294 Middle School 284

Elementary 372 Elementary 351

Total 963 Total 936

At this time Lloyd Ford, Board President, presented Stephanie Corley from the Sabine County Reporter a Media Honor Roll Certificate and Plaque. Lloyd Ford expressed his appreciation on behalf of the Board for Stephanie Corley’s hard work and dedication.

Mr. Terry then reported that all electrical plugs in the ScienceBuilding had been checked and all were working.

Mr. Terry discussed the average yearly progress results.

Mr. Terry reported on the High School Project and that the school should have documents by mid September.

The school is joining with the Rural East Texas Health Network Planning Committee to help meet the needs of children.

Mr. Terry reminded the Board of the TASB/TASA Convention on October 6 – 8, 2006.

Mr. Terry reported that the school should received some mineral money in the amount of $1,050,000.

Gloria Foster is teaching in Yvonne Lee’s absence.

TempleInland has contacted Mr. Terry and should be sending details on land sale soon.

Mr. Terry asked the Board to move the September Board Meeting to September 28, 2006. All were in agreement to move the Board Meeting to September 28, 2006.

Drug testing has been conducted and 208 students have been tested.

Mr. Terry then presented the Superintendent’s Recommendations.

The Superintendent recommended adopting the 2006 – 2007 HISD Budget.

The Board approved the adoption of the 2006 – 2007 HISD Budget on a motion by Janis Speights, seconded by Welden Elliott, passed unanimously.

The Superintendent recommended adopting Ordinance # 010 Setting a Tax Rate of 1.2660.

The Board approved adopting Ordinance # 010 Setting a Tax Rate of 1.2660 on a motion by Bob Russell, seconded by Welden Elliott, passed unanimously.

The Superintendent recommended approval of Student Overnight Trip Requests.

There were no Student Overnight Trip Requests so no action was taken.

The Superintendent recommended approval of Trust Property Bids.

There were no Trust Property Bids so no action was taken.

The Superintendent recommended approval of sub contractors for miscellaneous construction projects.

The Board approved the sub contractors for the bus lane accepting the Base Bid and Alternate # 2 which consisted of $292,476 on a motion by Carolyn Wych, seconded by Tom Beall, passed unanimously.

The Bids were as follows:

Excavation/Fill

Mark Bean Construction Base Bid $ 29,544

Charlie Foster & Sons Base Bid $ 38,883

Concrete

Cox Contractors Base Bid $150,440 Alt # 1 $ 12,400 Alt # 2 $ 3,400

Binky Johnson Base Bid $165,000 Alt # 1 $ 15,000 Alt # 2 $ 5,000

Mark Bean Construction Base Bid $ 169,830 Alt # 1 $ 4,416 Alt # 2 $ 7,236

Canopy

Cox Contractors Base Bid $ 47,750

American Glass Base Bid $ 59,900

Whiteside Fab & Welding Base Bid $ 79,598

The Superintendent recommended approving Update 78 from TASB.

The Board approved Update 78 from TASBon a motion by Tom Beall seconded by Carolyn Wych, passed unanimously.

The Superintendent recommended approving an Appraisal Calendar.

The Board approved an Appraisal Calendaron a motion by Carolyn Wych, seconded by Janis Speights, passed unanimously.

The Superintendent recommended approving the Risk Management Fund with TASB for the Unemployment Compensation Program.

The Board approved the Risk Management Fund with TASB for the Unemployment Compensation Program on a motion by Welden Elliott, seconded by Tom Beall, passed unanimously.

The Superintendent recommended approval of purchasing technology equipment.

The Board approved purchasing 40 elmos/projectors and remote controls and a serveron a motion by Welden Elliott, seconded by Janis Speights, passed unanimously.

At this time, the Board convened into Closed Session at 10:30 p.m.

The Board returned to Open Session at 11:36 p.m.

The Superintendent recommended employing personnel.

The Board approved employing Philip Lindsey on a motion by Welden Elliott, seconded by Janis Speights, passed unanimously.

There being no further business, the meeting adjourned at 11:38 p.m. on a motion by Carolyn

Wych, seconded by Welden Elliott, passed unanimously.

______

Lloyd Ford, President Robert H. Russell, Secretary

Hemphill Board of Education Hemphill Board of Education