MINUTES OF A COUNCIL MEETING HELD AT THE COUNCIL CHAMBER, AT 7.00.PM. ON MONDAY 22nd June, 2009

PRESENTCllr Mrs A.M. Jones

“ E.J. Breeze

“ Mrs R. Brunt

“ Mrs E.L. Evans

“ Lady Hooson

“ D.C. Jones

“ G. Morgan

“ G. Powell

“ Mrs P. Smith

“ J. Whittal Williams

Town Clerk

At 6.30 p.m. Councillors met with the Under 16s Girls Football team when the Mayor, Cllr Margot Jones presented the team with a plaque to congratulate them on their achievements during the 2008/2009 season. The Chair of Powys County Council, Mr David Price and his wife also presented the girls with congratulatory scrolls and congratulated them on behalf of Powys County Council on their wonderful achievements.

The meeting opened with Prayers

332.01APOLOGIES Apologies for absence were received from Cllrs N Hamer, N Venti and P. Rees

331.02DECLATIONS OF INTEREST Forms to record declarations of interest were circulated and filed with these minutes. Cllr Morgan declared an interest in all matters relating to PCC

331.03 MINUTES The following minutes were read and confirmed

Council meeting held on 18.05.09 330/33Clerk stated that appraisals should be carried out by the same Two Councillors and not rotated as suggested. Councillors agreed. 331/08 Cllr Smith stated that Councillors had not received a copy of the information as stated. Clerk agreed to distribute.

Environment Panel meeting held on 18.05.09 It was agreed to meet with Ritchie Tassel on site at Allt Goch and go through the scheme with him.

Town Hall/Finance meeting held on 20.05.09.

a) Snooker Room – according to the new constitution, Council mush have one representative on the Committee. It was agreed to discuss at the next Town Hall meeting.

b)Polisher – Clerk informed the meeting that Cllr Rees has donated a polisher to Council, but there were no Polisher Pads/Brushes with it. Clerk has tried to obtain new pads but has been unsuccessful. Clerk agreed to contact Cllr Rees again, and if unsuccessful in obtaining the required parts, Council agreed to the purchase of a new Polisher.

c)Room Rentals – recommendation to reassess the rental of the Acupuncture clinics.

d)Health and Safety Audit – it was agreed to put a 30 day time limit on this subject and if there are no other quotations available, Council will accept the one we have.

e)Electrical certification – Some confusion had occurred at the meeting –there are Two quotations which will be looked at at the next Town Hall Panel meeting

f)Donations – It was agreed to defer until November. Clerk was asked to reply to all requests.

g)BDO Stoy Hayward – Clerk was asked to obtain written clarification on the ‘Action Plan’ as mentioned in the Auditors report.

h)Sage Training Package – Clerk explained that training will commence at Coleg Powys in September. Councillors agreed that the course was value for money. Clerk stated that she would expect to be paid for attending the course, along with out of pocket expenses (shared with Clerk to the Burial Board).

i)Fire Alarm inspection – to be discussed at Town Hall meeting

Meeting with Jenna Darby held on 02.06.09

Meeting with Mr Huw Davies and Ms Delyth Richards held on 02.06.09 Clerk was asked to set up a meeting where all Councillors would be invited. Cllr Brunt stated that the field next to Dolgwenith was mentioned in the list for theTidy Towns scheme

331.04PLANNING APPLICATIONS The minutes of the Planning Panel meeting were received and agreed upon. Cllr Whittal Williams read out the following items which were received after the meeting :- Erection of extension above garage including covered link to dwelling (retrospective) Graigle, Cwmdu, Llanidloes. FULL Planning Permission is REFUSED

Land at Rear of The Angel, Cemetery Square Llanidloes Erection of dwellinghouse and alterations to vehicular access An appeal will go to the secretary of State following refusal of Planning permission.

331.05LETTER OF RESIGNATION FROM COUNCILLOR HALL Cllr Morgan declared an interest and left the room. Clerk was asked to write a letter to Sarah to thank her for her contribution to Council. Clerk explained that a letter would be posted on the notice board for 14 days, advertising the vacancy. Press were also asked to publicise.

331.06LETTER FROM LLANIDLOES AND DISTRICT POWYS EISTEDDFOD COMMITTEE An invitation for Councillors to attend the Eisteddfod on 22nd and 23rd October, 2010 and the Proclamation ceremony on 17th October, 2009 was

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received. Cllr David Jones wished for the gratitude of the Gorsedd committee to be passed on to Mr Bob Smith for his work at the Gorsedd stones and surrounding area.

331.07WAG – DEVELOPMENT OF THE SEVERN VALLEY STUDY. Received

331.08WAG – CONSULTATION ON PROPOSED CHANGES TO THE ACCOUNT AND AUDIT (WALES) REGULATIONS 2005 Received

331.09PCC BUILT HERITAGE FUND SCHEMES Clerk explained that she had replied as the deadline for replies would have been too late if waited until after the Council meeting.

331.10PROPOSALS ON THE FUTURE OF CHCs IN WALES Cllr Morgan declared an interest. Cllr Margot Jones explained that the merger for Powys has been deferred by the Minister for Health for the present time.

331.11LETTERS FROM RESIDENTS REGARDING INCIDENTS WITH DOGS IN THE RECREATION GROUND. Two letters were received. Council agreed that the Police and the Dog Warden should be informed and the letters passed on.

331.12LETTER FROM BEAVERS REQUESTING DONATION Received

331.13TO RECEIVE POWYS UNITARY DEVELOPMENT PLAN – FURTHER PROPOSED MODIFICATIONS JUNE 2009. Received. Cllr J Whittal Williams agreed to read.

331.14TO RECEIVE STRATEGIC PLAN 2010/2015 FROM MID AND WEST WALES FIRE AND RESCUE AUTHORITY Received. Cllr David Jones agreed to read.

331.15CURRENT WORKS TO THE TOWN HALL It was agreed that this should be discussed at the next Town Hall and Finance Panel meeting.

331.16TWINNING WITH PALESTINE AND TWINNING OPEN FORUM AT COUNTY HALL Concern was expressed as the twinning process has already occurred with Palestine. It was thought that the new Twinning group could be easily confused with the Derval twinning group. It was agreed to support in principal and wish the new group luck.

331.17INFORMATION FROM NATUR WILDLIFE TRUST ON INVOLVING COMMUNITIES IN THE PUMLUMON PROJECT Councillors thought that Llanidloes Without Community Council would be more involved and asked Clerk to check if they would be organising a meeting which Town Councillors could attend.

331.18FINGERPOST SIGNAGE Cllr Morgan stated that the current signage does not comply with the Welsh Language protocol. Powys County Council are prepared to make a contribution to the cost of converting the current signs into bilingual signs. Llani Ltd have been contacted but have not replied as yet. Clerk

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was asked to contact the Chair of Llani Ltd again. Signage for the Public toilets was discussed, Clerk was asked to contact Mr Huw Davies and also mention the opening and closing times of the Gro toilets. Clerk was asked to contact Toileteers to ask if closing times could be later in the Summer months.

331.19ACCOUNTS The following accounts for MAY were confirmed

Chq No

104038Inland Revenue847.18

104039Severn Trent Water243.17

104040National Milk Bars110.00

104041 J.K. Morgan (light bulbs) 82.50

104042Wages & P. Cash (07.05.09) 1,016.36

104043Wages (14.05.09)933.35

104044Wages (21.05.09)897.81

104045Smartyres (Mower tyres)178.25

104046PC Q(Printer heads & ink)134.64

104047Mid Wales Welding (Bench repairs) 34.50

104048Aztec Print ( Mayors Sunday) 95.00

104049Wynnstay Group 10.48

104050P.C.C. (cleaning materials) 49.67

104051Wages & P. Cash (28.05.09)986.65

104052S. Evans (Flowers Mayor Making) 20.00

104053Mrs Margot Jones (Wine etc) 68.22

104054Mrs Margot Jones (Mayoral allow)500.00

TOTAL £ 6,207.78

331.20COMMUNITY CENTRE Notice of the first AGM was read out to Councillors (20.07.09) and the possibilities for nominations was discussed. Anyone with an interest in nominating or being nominated was asked to contact the Clerk prior to 13th July.

331.21HEALTH AND SOCIAL CARE SERVICES FOR LLANIDLOES AND COMMUNITY – STAKEHOLDER MEETING 1ST JULY, 2009 It was agreed that the small group of Councillors already involved with the Save the Hospital Group should attend the meeting.

331.21TOKENS FOR PLAYGROUP Councillors were asked to collect the tokens as advertised in the County Times, so that the Crocodocodile Playgroup could benefit.

331.22DATES FOR MEETINGS :-

Environment Panel Meeting - Thursday 2nd July, 6.30 p.m.

Town Hall Panel Meeting-Thursday 2nd July, 7.30 p.m

Finance Panel Meeting-Monday 13th July, 6.30 p.m

Waste Awareness Meeting-Monday 27th July, 6.30 p.m.

Full Council Meeting-Monday 27th July, 7.00 p.m.