Women in Film & Television Atlanta's
BOARD OF DIRECTOR’S JOB DESCRIPTIONS
**duties subject to change**
Each board member is responsible for the fiscal viability of the organization.
WIFTA is an all volunteer, non-profit organization whose income comes from membership dues and sponsorships.
WIFTA provides scholarships, educational programs, networking, job and internship opportunities.
PRESIDENT
· Must be past Board Member
· Preside over all meetings of WIFTA, Board of Directors, and Executive Committee meetings
· Coordinate and oversee all aspects of the organization and perform all administrative duties as required by Board of Directors
· Represent WIFTA publicly and act as a liaison with other organizations. Serve as the Advisory Board liaison.
· Serves on the Executive Committee
VICE PRESIDENT OF PROFESSIONAL DEVELOPMENT
· Act as President in the event of the President's incapacity
· Preside at Board and Executive Committee meetings when the President is absent
· Provide oversight for the Internship Program and the Mentorship Program
· Provide oversight and coordination for the Public Service Announcement
· Seek out jobs and opportunities for our members and post them in the jobs and opportunities section of WIFTA.org
· Supervise and assist in the activities of the:
o Programs Director
o Workshops Director
· Responsible for the timely completion of their tasks and will represent their concerns at the Executive Board Meeting.
· Serves on the Executive Committee
VICE PRESIDENT OF COMMUNICATIONS
Act as President in the event of the incapacity or absence of the President or Vice President of Professional Development
· Supervise and assist in the activities of:
o Public Relations Director
o Webmaster
o WIFTA Blog Editor
o Special Events Director
· Maintains and administers timely updates to the website and to the webmaster for the weekly e-mail updates
· Ensures that all information on the web site and in the blog is accurate and timely
· Ensures that all Board member information on the web is current
· Ensures that the WIFTA Calendar is up to date and that the past events page is correct
· Ensures that information about jobs and opportunities for the membership is posted on the website
· Serves on the Executive Committee
VICE PRESIDENT OF MEMBERSHIP
· Coordinates all membership drives through contacts with area colleges and organizations
· Actively seeks Corporate Members
· Seeks benefits for members
· Keeps prospective new members informed of the activities of WIFTA
· Processes applications of new members
· Sends out new member packets when someone joins, including membership cards
· Maintains and updates the WIFTA membership database
· Prepares and sends renewal notices and invoices to members with expired memberships
· Handles inquiries about WIFTA membership
· Provides updated application forms to interested persons and Board Members when needed
· Maintains the membership database and sends out reminder for membership renewal
· Works with VP of Professional Development to ensure the Membership Directory is updated
· Serves on the Executive Committee
TREASURER
· Provide monthly financial statements to the Board of Directors
· Keep all financial records of the organization
· Deposit all incoming checks and write checks for all incoming bills
· Reimburse WIFTA members for WIFTA expenditures
· Reconcile Bank Account each month
· Responsible for handling tax forms and other financial matters
· Serve as chair of the Finance Committee
· Serve on the Executive Committee
SECRETARY
· Record, distribute, and keep record of the minutes of all Executive Committee and Board of Director meetings
· Keep a record of:
o By-laws
o Articles of Incorporation
o Membership lists
o Agendas and Minutes
o Financial Statements
· Keeps Correspondence and relevant information
· Maintain attendance records for each Officer's attendance at WIF/A meetings and shall notify the President of any Office whose absences exceed by-law standards
· Keep a list of addresses of and contact persons for all Women in Film chapters. Maintain a file of correspondence from all Women in Film chapters.
· Serve on the Executive Committee
PROGRAMS DIRECTOR
· Plan regular program meetings, which should be educational and informational in nature; the focus of said programs must align with and further the goals of the organization
· Make all arrangements for each program (location, catering, speaker, etc…)
· Follow-up with "thank-you" notes to program participants, co-sponsors, and funding agencies
· Provide meeting notices to the VP of Communication for inclusion in the blog, e-blasts, social media, etc.
· Provide information to the Public Relations Director with enough notice to send to press sources (must deliver within 10 days of event)
PUBLIC RELATIONS DIRECTOR
· Writes and distributes news releases on the activities of WIFTA for:
o Website
o Email list
o Forums
o Other organizations' websites and email lists
o And other sources the Board finds appropriate
· Maintains a file of press sources and contacts at all times
· Works with the Blog Editor
SPECIAL EVENTS DIRECTOR
· Responsible for obtaining discounts to other events of interest to the membership
· Oversee the Annual WIFTA Gala; coordinate the Gala Committee
· Oversee the Short Film Showcase and other events deemed “special events”
· Responsible for outreach and coordination of celebrity speakers/honorees
· Coordinate and direct all arrangements for the Gala including but not limited to:
o Invitations and the Program
o Public relations and Promotions
o Budget
o Staging and catering plans
o Entertainment of any dignitaries or honorees of the event
o Silent Auction and “Goodie” Bags
WORKSHOPS DIRECTOR
· Plan regular skill-building workshops (ie. topics must go beyond providing information), which should be educational and result in professional and / or personal development; the focus of said workshops must align with and further the goals of the organization
· Make all arrangements for each program (location, catering, speaker, etc…)
· Follow-up with "thank-you" notes to workshop participants, co-sponsors, and funding agencies
· Provide meeting notices to the VP of Communication for inclusion in the blog, e-blasts, social media, etc.
· Provide information to the Public Relations Director with enough notice to send to press sources (must deliver within 10 days of event)