MINUTES OF BURWOOD COUNCIL MEETINGS24 APRIL 2012
Burwood Council Meetings
MINUTES OF THE MEETING OF THE COUNCIL OF BURWOODheld at the Council Chamber, Suite 1, Level 2, 1-17 Elsie Street, Burwood on Tuesday, 24 April 2012 commencing at6.06pm.
ATTENDANCECouncillor Sally Deans
Councillor John Faker (Mayor)
Councillor Lesley Furneaux-Cook
Councillor Henson Liang
Councillor Ernest Wong(Deputy Mayor)
Mr M McMahon, General Manager
Mr B Macdonnell, Deputy General ManagerLand, Infrastructure & Environment
Mr T Briscese, Executive Manager
Mr W Armitage, Chief Finance Officer
Mr B Mortimer, Manager Organisational Development
Mr D Nelson, Media & Communications Co-ordinator
Ms P Viney, Governance Co-ordinator
Ms Y Tome, Governance Officer
OPENING OF MEETING
The Mayor opened the meeting with a prayer.
OPEN FORUM
There was no business for this item.
Apologies48/12 / RESOLVED(Carried Unanimously)
That an apology be granted to Councillors Christine Donayre and Sally Deans until they attend the meeting.
(Moved Deputy Mayor Ernest Wong/Seconded Councillor Henson Liang)
DECLARATIONS OF INTEREST
There were no declarations of interests by Councillors.
DECLARATIONS OF POLITICAL INTEREST
There were no declarations of political interests by Councillors.
Confirmation of Minutes49/12 / RESOLVED(Carried Unanimously)
That the minutes of the meeting of theCouncil of Burwood held on Tuesday 27 March 2012, as circulated, be confirmed and signed as a true record of the proceeding of the meeting.
(Moved Deputy Mayor Ernest Wong/Seconded Councillor Henson Liang)
Mayoral Minutes
(ITEM MM10/12) FORMAL MEETING WITH BURWOOD POLICE50/12 / RESOLVED (Carried Unanimously)
That the Mayor write to the Burwood Local Area Commander, NSW Police Force to arrange a formal meeting with the Mayor, General Manager and Community Safety Officer to seek assistance in relation to issues occurring after hours on Thursday, Friday, Saturday and Sunday nights, including unpleasant behaviour and cars driving at excessive speed in the Burwood Town Centre.
(ITEM MM11/12) ENVIRONMENTAL STRATEGY LINKS
51/12 / RESOLVED (Carried Unanimously)
Council staff investigate possible links for environmental strategies and policies on our website with other companies that provide environmental solutions.
Councillor Sally Deans arrived to the meeting at 6.28pm
General Business
(ITEM 30/12) Draft Operational Plan 2012/13 - Draft Budget 2012/13 - Draft Statement of Revenue Policy 2012/13 - Endorsement for Public ExhibitionFile No: 12/15852
Summary
In accordance with Section 405 of the Local Government Act 1993, Council must have an Annual Operational Plan adopted before the beginning of each financial year, outlining the activities to be undertaken in that year, as part of the 4-year Delivery Program and the long term Community Strategic Plan.
The Operational Plan must include the Statement of Council’s Revenue Policy, in accordance with the Local Government Regulation 2005.
52/12 / RESOLVED(Carried Unanimously)
1.That Council endorse the Draft Operational Plan 2012-13, Draft Budget 2012-13 and instruct staff to place the documents on public exhibition for a period of 28 days from 26 April 2012 to 22 May 2012.
2.That Council endorse the Draft Statement of Revenue Policy for 2012-13, incorporating the Draft Schedule of Fees and Charges 2012-13, and instruct staff to place the document on public exhibition for a period of 28 days from 26 April 2012 to 22 May 2012.
3.That notice of the public exhibition be published in relevant local newspapers inviting public submissions, and copies of the Draft Operational Plan 2012-13, Draft Budget 2012-13, Draft Statement of Revenue Policy for 2012-13, incorporating the proposed Draft Schedule of Fees and Charges 2012-13, be made available at Council’s Customer Service Centre, Burwood Library and Council’s website.
4.That following the public exhibition period, a report, including all submissions received, be prepared for Council’s consideration and adoption of the Draft Operational Plan, Draft Statement of Revenue Policy, incorporating the Draft Schedule of Fees and Charges for 2012-13 on 26 June 2012.
(Moved Deputy Mayor Ernest Wong/Seconded Councillor Lesley Furneaux-Cook)
Councillor Henson Liang left the meeting at 6:36pm
(ITEM 31/12) Delivery Program 2011/15 - Quarterly Report for the period ending 31 March 2012File No: 12/15712
Summary
Following introduction of the Integrated Planning and Reporting framework in 2009,Section 404(5) of the Local Government Act 1993 requires that the General Manager provide regular progress reports to the Council, at least every six months, as to its progress with respect to the principal activities detailed in its Delivery Program.
As per Burwood Council’s Delivery Program 2011-15 (Strategic Goal 2.1.3), a review of the Program is to be presented to Council on a quarterly basis.
This report represents the third quarterly review of the Delivery Program 2011-15, adopted by Council on 28 June 2011.
53/12 / RESOLVED(Carried Unanimously)
That Council endorse the Delivery Program 2011-15 Quarterly Report for the period ending 31 March 2012.
(Moved Councillor Lesley Furneaux-Cook/Seconded Deputy Mayor Ernest Wong)
(ITEM 32/12) Disclosure by Councillors and Designated Persons Return Register (Pecuniary Interest Returns & Register) Supplementary Returns - 30 March 2012
File No: 12/15873
Summary
In accordance with Section 450A of the Local Government Act 1993 the General Manager must keep a Register of Pecuniary Interest Returns and the Returns must be available for inspection by members of the public.
54/12 / RESOLVED(Carried Unanimously)
That the Supplementary Disclosures by Councillors (Pecuniary Interest) Returns for the period 1 July 2011 to 30 March 2012 be noted and accepted as tabled.
(Moved Deputy Mayor Ernest Wong/Seconded Councillor Sally Deans)
(ITEM 33/12) Investment Report as at 31 March 2012
File No: 12/17341
Summary
In accordance with Clause 212 of the Local Government (General) Regulation 2005, this report details all money that Council has invested under Section 625 of the Local Government Act 1993.
55/12 / RESOLVED(Carried Unanimously)
1.That the investment report for 31 March 2012 be received and endorsed.
2.That the Certificate of the Responsible Accounting Officer be received and noted.
(Moved Councillor Lesley Furneaux-Cook/Seconded Deputy Mayor Ernest Wong)
(ITEM 34/12) Endorsement - Burwood Library Collection Policy 2012-2015
File No: 12/17563
Summary
To Seek Council’s endorsement of the Draft Burwood Library Collection Policy 2012-2015. Under the Library Act 1939 [as amended] the library is required to have a current Collection Policy. The policy covers the planning and policy framework used to inform the selection, acquisition and maintenance of information, recreational and cultural resources collected to meet the library’s objectives and the needs of its clients.
56/12 / RESOLVED(Carried Unanimously)
That Council adopts the Draft Burwood Library Collection Policy 2012 -2015.
(Moved Councillor Lesley Furneaux-Cook/Seconded Councillor Sally Deans)
(ITEM 35/12) Endorsement - Draft Burwood Library Community Noticeboards Policy
File No: 12/17566
Summary
To seek Council’s endorsement of the Draft Burwood Library Community Noticeboards Policy. This document outlines the principles used by Burwood Library in setting conditions for use by library staff, community organisations and groups seeking to use Burwood Library’s Community Noticeboards.
57/12 / RESOLVED(Carried Unanimously)
That Council adopts the Draft Burwood Library Community Noticeboards Policy.
(Moved Deputy Mayor Ernest Wong/Seconded Councillor Sally Deans)
(ITEM 36/12) Endorsement - Draft Burwood Library Displays & Exhibitions Policy
File No: 12/17588
Summary
To seek Council’s endorsement of the Draft Burwood Library Displays & Exhibitions Policy. This document outlines the principles used by Burwood Library for determining the suitability, acceptance and operation of displays and exhibitions.
58/12 / RESOLVED(Carried Unanimously)
That Council adopts the Draft Burwood Library Displays & Exhibitions Policy.
(Moved Deputy Mayor Ernest Wong/Seconded Councillor Sally Deans)
(ITEM 37/12) National General Assembly - Adoption of Motion
File No: 12/18308
Summary
Council at its meeting on 27 March 2012 put forward a report on Council’s attendance at the National General Assembly in Canberra from 17 to 20 June 2012 and nominated its Voting Delegate (Cr John Faker).
59/12 / RESOLVED(Carried Unanimously)
That Council approves the motions be put forward to the National General Assembly Committee for consideration as outlined in the report.
(Moved Deputy Mayor Ernest Wong/Seconded Councillor Sally Deans)
Information Items
(ITEM IN12/12) Answers to Questions Without Notice for the Council Meeting of 27 March 2012File No: 12/17271
Summary
At the Council Meeting of 27 March 2012 Questions without Notice (QWN) were submitted by Councillors. Staff responded to the QWN and Councillors were notified on 11 April 2012 of the outcome of the QWN.
No Decision – Information Item Only
(ITEM IN13/12) Power of Attorney for the General Manager
File No: 12/18148
Summary
At the Council Meeting of 28 June 2011, Council resolved to delegate to Michael Gerard McMahon, General Manager, a prescribed power of attorney and that the General Manager report to Council every three months on all documents signed under the prescribed power of attorney.
No Decision – Information Item Only
(ITEM IN14/12) CommunityBuilding Partnership Program (CBP) - Accessibility Upgrade of Woodstock Centre (AUWC) 2011
File No: 12/18757
Background
In April 2012, Council successfully received funding through the Community Building Partnership Program offered by the NSW Government for an Accessibility Upgrade of Woodstock Centre (AUWC). The total amount requested of $26,000 was approved and requires dollar for dollar matching funding from Council. Council’s contribution to this project has been included in the draft 2012–2013 capital works program for Woodstock.
The AUWC works will commence in August 2012 and are anticipated to be finalised by March 2013 and include:
- refurbishment of the existing kitchen facility to an industrial/communal kitchen
- accessibility upgrades to the WoodstockPark footpath and installation of access ramps and banisters
No Decision – Information Item Only
(ITEM IN15/12) Petitions
File No: 12/19828
Summary
One Petition has been received by Council.
Background
Date Received / Petition Subject / No. of Business/Household Signatures / Action
17 April 2012 / Coronation Day and Night Pharmacy & Enfield Medical Practice – Request for 2 hour timed and marked car spaces between the hours of 8am to 6pm in Tangarra Street from Coronation Parade in Kembla Street. / 441 / Land, Infrastructure & Environment
No Decision – Information Item Only
Councillor Henson Liang returned to the meeting at 6:39pm
QUESTIONS WITHOUT NOTICE
The following Questions Without Notice were submitted at the Meeting:
Councillor Lesley Furneaux-Cook
In relation to 17 Appian Way could Council provide an update on when the issues from the serious flooding from the stormwater drain will be resolved?
Councillor Lesley Furneaux-Cook
In relation to the Homebush to Rozelle cable project a resident has requested information on whether there are any planning/zoning restrictions that would prohibit the cable going through Powell Reserve?
Councillor Lesley Furneaux-Cook
Several residents have asked when will secondhand Saturday be resumed and wondered why it has been suspended?
Councillor John Faker
In relation to the roundabout on Fitzroy Street, Weldon and Shaftesbury Roads, residents are having difficulty exiting Fitzroy Street whether trying to turn left or predominately right on Shaftesbury Road especially during peak hours. Could council investigate:
- Should the speed hump be removed?
- Was the strip/verge on Fitzroy Street for the purpose of creating a roundabout?
This concluded the business of the meeting and Council rose at6.45pm.
Confirmed this 22nd Day of May 2012.
MAYORGENERAL MANAGER
This is page 1 of the Minutes of the Ordinary Meeting of Burwood Councilheld on 24 April 2012