Rocky Mountain Conference of the United Methodist Church 2016 ANNUAL CONFERENCE

Rocky Mountain Conference of The United Methodist Church 2016 ANNUAL CONFERENCE

Westin Hotel, Westminster, Colorado

June 9-12, 2016

MEETING SPACE/SPECIAL MEAL REQUEST FORM

All group room reservation and usage during Annual Conference follow the guidelines established by the Program and
Arrangements Committee. Please view these on thefollowing page before completing the form.

All groups with special meeting or meal requests have a deadline of February 7, 2016to complete and return this form.

Group Name: ______

Contact Name:

Address:

Phone#: ______Cell Phone #:______

E-mail:

MEETING SPACE REQUEST ______Day and Time meeting space requested: ______

SPECIAL MEAL REQUEST Meal times available

Thursday / Friday / Saturday / Sunday
Breakfast / Not Available
Lunch / / Not Available
Dinner / Not Available

Please list your top three time preferences for special meal times.Every effort will be made to accommodate your first choice, however space is limited.

1)______2)______3)______

Special Meal Prices / Breakfast / Lunch / Dinner
Plated Meal (fixed menu) most economical / $22.00 / $29.00 / $35.00
Reception / $15 to $30 per person
Other Menu Options Available at a higher price
Email Shelley Rabern at for more information about these menu options.

Number of People Expected: ______

Room Set up preference: ______

Circle Audio Visual Needs: Microphone Podium Head Table Projector / ScreenOther______

(Note: Your group will be responsible for any charges for audio/visual equipment requested.)

Do you have content or speaker information for publication: Yes___ No___ Not yet but will send later___

______

______

Other questions/concerns/comments:

This reservation form should be returned by Feb 7, 2016 to:

Shelley Rabern,

6110 Greenwood Plaza Blvd., Greenwood Village, CO 80111

or email form to:

Guidelines for the availability and assignment:

1)Meeting space at the Westin has been obtained by the Rocky Mountain Conference of the United Methodist Church for use during the Annual Conference Session.

2)All room assignments, designation, and usage must come through the Conference Event Coordinator.

3)All room requests should be made prior to February 7, 2016. These requests are not guaranteed until you receive notice from the Conference Events Coordinator. Requests received after Feb 7, 2016 will be reviewed case by case.

4)Special Meals during Annual Conference must be coordinated with the Conference Events Coordinator. No outside meals may be brought into the Westin meeting rooms.

5)Any group sponsoring a special meal will need to providesomeone to collect meal tickets and return tickets to the Annual Conference Office at the end of the meal. Every person attending a special meal must have a ticket.

Please direct questions or concerns to:

Shelley Rabern

303-389-9455

6110 Greenwood Plaza Blvd., Greenwood Village, CO 80111