Application Form

POST APPLIED FOR: Part time Administrator (21 hours) Fixed Term to 31st March 2016 (in the first instance)

LOCATION: Edinburgh

CLOSING DATE: Friday 31st July 2015

INTERVIEWS: Friday 7th August 2015

Please send completed form to: Aileen Tulloch, Development Trusts Association Scotland, 1B Washington Lane, Edinburgh, EH11 2HA or e-mailed to

PERSONAL DETAILS

Name:

Address:

Postcode:

Telephone/

Mobile

E-mail:

REFERENCES

Please give the name and contact details for two referees. One should be your current or most

recent employer. Both should know you in a professional rather than a personal capacity.

1. 2.

Name: Name:

Address: Address:

Postcode: Postcode:

Telephone: Telephone:

Mobile: Mobile:

Email: Email:

CURRENT (OR MOST RECENT) EMPLOYMENT

Employer’s name & address:

Your position: Held since:

Present salary:

Notice required:

What are your main duties and responsibilities?

Please continue on another sheet if necessary

EMPLOYMENT HISTORY

Please give your employment history starting with the most recent. Please continue on a separate sheet.

Employer Details / Position Held and Main Duties

EDUCATION & QUALIFICATIONS

Please give details of your formal education and qualifications achieved.

School/College / Course/subjects studied / Qualification gained

TRAINING & DEVELOPMENT

Please give details of any further professional training or development relevant to your application for this post.

Dates From/To / Training provider / Course content / Certification (if any)

You may be asked to show the original certificates as listed above if you are successful in your application. Copies are not required at this stage.

FURTHER INFORMATION

Please use this space to tell us why you are interested in the post, and to outline the experiences, skills and qualities you have that match with the person specification for the post.

Further information contd.

Please continue on a separate sheet if necessary.

For our information please indicate where you saw the position advertised:

DECLARATION & SIGNATURE

The information I have given on this form, and any attachments, is true and complete to the best of my knowledge and I agree that it can form part of the basis of my engagement.

Signature: ______Date: ______


Background

The Community Ownership Support Service (COSS), hosted by the Development Trusts Association Scotland, is funded by the Scottish Government to support local authorities, other public bodies and communities in the sustainable transfer of assets into community ownership. This adviser led service covers Scotland, providing a range of services for communities from one-to-one adviser advice at every stage of the asset transfer process, access to Expert Help, to networking and training opportunities. The support provided to pubic bodies has included providing information and feedback on their asset transfer strategy and processes, facilitating cross departmental meetings and providing workshops and seminars on asset transfer.

The past 4 years of delivering COSS has been both exciting and challenging with many communities now having worked through the process of taking ownership or management of key community assets. With the enactment of the Community Empowerment Bill in 2015 and the forthcoming Land Reform Bill, community ownership is increasingly being recognised as powerful tool in developing strong, independent and resilient communities. It is inspiring people; creating opportunities and potentially transforming communities.

As COSS enters the next stage in its development we are looking for key individuals to add to our existing team.

Job Description & Person Specification

Post : / Part time Administration Assistant (contract to 31st March 2015)
Location : / Based Edinburgh
Responsible to : / Programme Manager – Community Ownership Support Service
Salary / £12,690 + pension
Hours / 21 hours (excluding meal breaks). No overtime is paid but time off in lieu may be taken as appropriate.
Leave entitlement / 25 days per annum plus 10 public holidays (pro rata)
Probationary period / 3 months

The Post:

The holder of the COSS Team Administration Assistant post will be expected to complete a broad range of tasks, from being responsible for completing the day to day administration for the COSS team to planning and coordinating workshops and events. COSS is a flexible programme providing support services to communities across Scotland and a broad range of public and third sector stakeholders. This post will suit a motivated, confident and well organised individual with excellent administration skills who would enjoy working in a small interdisciplinary team.

Key Areas of Responsibility

Administration and Reporting

Support the COSS Programme Manager in the day to day administration of the COSS team by-

·  Providing a professional and friendly first point of contact for all users of the service

·  Provide regular monitoring and evaluative information on COSS work.

·  Ensure that the accuracy of the CRM system is maintained.

·  Administer and monitor small grant funding programme.

·  Participate in staff team meetings, including work review / planning sessions.

·  Providing a range of general and administrative functions to support the COSS adviser team

Communications

·  Assist in the upkeep of the COSS website – coordinating case study materials and ensuring information is kept current.

·  Manage social media output from COSS adviser team.

Workshop and Seminar Programme

·  Contribute to the administration and organisation of the COSS and DTAS programme of training events and conferences.

Person Specification

Essential

·  Excellent communication and organisational skills

·  Strong IT skills

·  Well organised, efficient and flexible

·  Ability to work on own initiative

·  Good listening and analytical skills

·  Keen to work as an integral part of a small team

·  Experience of working with databases/ CRM systems

·  An understanding of, and commitment to addressing inequalities and promoting diversity

Desirable

·  An understanding/ experience of social media

·  Experience of administering and monitoring grant funding programme

·  Experience and knowledge of community / voluntary sector

DTA Scotland is committed to a policy of equality & diversity

Scottish Registered Charity No: SC034231 and Company No:244853 July 2015