Council Minutes

Monday 5 October 2015


MINUTES
of the ORDINARY MEETING of the STONNINGTON CITY COUNCIL
held in the COUNCIL CHAMBER, STONNINGTON CITY CENTRE
(CORNER GLENFERRIE ROAD & HIGH STREET, MALVERN)
on
5 October 2015

A.Reading of the Reconciliation Statement and Prayer

B.Apologies

C.Adoption and confirmation of minutes of previous meeting(s) in accordance with Section 63 of the Act and Clause 423 of General Local Law 2008 (No 1)

1.Minutes of the Council Meeting held on 21 September 2015...... 5

D.Disclosure by Councillors of any conflicts of interest in accordance with Section 79 of the Act[1]

E.Questions to Council from Members of the Public

F.Correspondence – (only if related to council business)

G.Questions to Council Officers from Councillors

H.Tabling of Petitions and Joint Letters

I.Notices of Motion

J.Reports of Special and Other Committees

K.Reports by Delegates

L.General Business

1.planning permit application 0047/14 - 56 larnook street, prahran - construction of a multi dwelling development in a general residential zone 9

2.planning permit application 1024/14 - 70 wattletree road, armadale – construction of a multi-dwelling development in a residential growth zone, reduction in the car parking requirements, and alteration to access to a road in a road zone, category 1 9

3.planning permit application 0081/15 - 149 & 1/149 burke road - use of the land as a personal training facility, buildings and works and advertising signage 15

4.planning permit application 0235/14 - 711 orrong road, toorak - construction of a multi-dwelling development in a general residential zone 17

5.Amendment C217 - Neighbourhood Character Overlays - Edwardian & Interwar and Californian Bungalows, Glen Iris and Malvern East 22

6.Amendment C212 Malvern Road - Burke Road Neighbourhood Activity Centre 22

7.Civic Precinct Project - Plaque design...... 23

8.Toorak Road South Yarra Business Association - Sculpture Proposals 24

9.Meeting Dates for 2016...... 23

10.Report on the Countbacks undertaken to Fill Two Extraordinary Council Vacancies 23

11.Community Leases – 72 Bowen and 74 Bowen Street Malvern East.24

M.Other General Business

N.Urgent Business

O.Confidential Business

Page 1

Council Minutes

Monday 5 October 2015

Present:crmelina sehr, mayor

:cr tini athanasopoulos

:cr jim athanasopoulos

:crjohn chandler

:crerin davie

:crjami klisaris

:cr matthew koce

:crjohn mcmorrow

:cr claude ullin

Council OfficersPresent

:warren roberts, ceo

:geoff cockram

:simon thomas

:penny pavlou

:karen watson

:stuart draffin

:augarette malki

:fabienne thewlis

Page 1

Council Minutes

Monday 5 October 2015

A.Reading Of The Reconciliation Statement And Prayer

Fabienne Thewlis, Manager Governance & Corporate Support, read the following reconciliation statement:

We acknowledge that we are meeting on the traditional land of the Boonwurrung and Wurundjeri people and offer our respects to the elders past and present. We recognise and respect the cultural heritage of this land.

The meeting began with a prayer at 7.00pm. The Mayor (Cr Sehr) introduced Councillors and the CEO, Warren Roberts, to the meeting. The CEO introduced Council Officers.

B.Apologies

Nil.

C.Adoption And Confirmation Of Minutes Of Previous Meeting(S) In Accordance With Section 63 Of The Act And Clause 423 Of General Local Law 2008 (No 1)

1. / Council Meeting - 21 September 2015
Motion:Moved Cr John McMorrowSeconded Cr Tini Athanasopoulos
That the Council confirms the Minutes of the Council Meeting of the Stonnington City Council held on 21 September 2015 and the Confidential Minutes of the Council Meeting of the Stonnington City Council of 21 September 2015 as an accurate record of the proceedings.
Carried

D.Disclosure by Councillors of any conflicts of interest in accordance with Section 79 of the Act

Cr Davie declared an Indirect Conflict of Interest – Close Association in relation to:

  • Item 4 - 711 Orrong Road, Toorak; and
  • Item 5 – Amendment C217 - Neighbourhood Character Overlays - Edwardian & Interwar and Californian Bungalows, Glen Iris and Malvern East;

as she has family members living in close proximity to the subject sites.

Cr Klisaris declared an Indirect Conflict of Interest – Close Association in relation to Item 5 – Amendment C217 - Neighbourhood Character Overlays - Edwardian & Interwar and Californian Bungalows, Glen Iris and Malvern East; as she has family members living in close proximity to the relevant area.

E.Questions to Council from Members of the Public

The Mayor Cr Sehr, read the following statement:

During Council’s previous Ordinary Meeting no set of questions to Council was received from members of the public.

For tonight’s Ordinary Meeting of Council no set of Questions to Council has been received for response.

F.Correspondence – (only if related to council business)

Cr Chandler tabled the following correspondence:

  • An email (24.9.15) from a resident of North Ward saying that they have contacted Council three times about graffiti in the laneway between Fitzgerald and Arthur Streets, South Yarra, but have had inadequate responses. Graffiti is continuing to be added in this area and none has been removed. The email asks Council to address this issue. Cr Chandler asked for a memo to Councillors on the matter.

Cr McMorrow tabled the following correspondence:

  • An email (4.10.15) from a resident in relation to Item 3 - 149 & 1/149 Burke Road, noting that this personal training studio has been breaching the temporary no outdoor activity ruling imposed by Council.
  • Correspondence in relation to Item 5 - Amendment C217 - Neighbourhood Character Overlays - Edwardian & Interwar and Californian Bungalows, Glen Iris and Malvern East:

An email (5.10.15) from residents of Hughes Street, East Malvern, strongly supporting Amendment C217. The email notes concerns about a statement in the Council papers and gives the results of an informal survey of Hughes Street residents.

An email (5.10.15) from a resident of Wilmot Street, Malvern East, strongly supporting the introduction of neighbourhood character overlays, inclusive of Wilmot Street.

An email (4.10.15) from a resident of Hughes Street, Malvern East, strongly supporting Amendment C217 on the grounds of retention of the current streetscape and character.

An email (5.10.15) from residents of Hughes Street, East Malvern, strongly supporting Amendment C217 on the grounds of the unique neighbourhood character of Hughes Street.

An email (4.10.15) from a resident of Hughes Street, East Malvern, strongly supporting Amendment C217 on the grounds of preservation of the special neighbourhood character of Hughes Street.

An email (4.10.15) from residents of Hughes Street, East Malvern, strongly supporting Amendment C217 on the grounds of the unique neighbourhood character of Hughes Street and protection from inappropriate development.

An email (4.10.15) from long-time residents of Hughes Street, East Malvern, strongly supporting Amendment C217 on the grounds of their pride in the neighbourhood character of Hughes Street.

An email (4.10.15) from residents of Hughes Street, East Malvern, strongly supporting Amendment C217 on the grounds of the neighbourhood character of Hughes Street and community support.

An email (4.10.15) from residents of Hughes Street, East Malvern, strongly supporting Amendment C217 on the grounds of community support.

An email (4.10.15) from a resident of Hughes Street, East Malvern, strongly supporting Amendment C217 on the grounds of their special pride in the neighbourhood character of Hughes Street and the surrounding area.

An email (4.10.15) from long-term residents of Hughes Street, East Malvern, strongly supporting Amendment C217 on the grounds of protection from inappropriate development and community support.

An email (4.10.15) from a resident of Hughes Street, East Malvern, strongly supporting Amendment C217 on the grounds of overwhelming community support.

An email (5.10.15) from a resident of Hughes Street, East Malvern, strongly supporting

Amendment C217 on the grounds of preservation of the current neighbourhood character.

Cr Koce tabled the following correspondence:

  • A notification from the City of Stonnington General Manager, Sustainable Future, Karen Watson, giving advice of an information session about the Melbourne Metro Rail Project held on 30 September.
  • An email (1.10.15) from the General Manager, Sustainable Future, Karen Watson, giving details about the Melbourne Metro Rail consultation session held on 30 September.

G.Questions to Council Officers from Councillors

A / Parking and discarded rubbish in the Darling and Murphy Street area
Cr John Chandler said that at the previous Council Meeting he had asked a question in relation to parking and discarded rubbish in the Darling and Murphy Street area in response to a request from the Toorak Road South Yarra Traders Group. He asked when a report would come to a Councillor Briefing.
The CEO, Warren Roberts, said the report was scheduled for the next Councillor Briefing.
B / railway reserve alongside Osbourne Street; infestation of sour grass; and graffiti on the new building
Cr John Chandler said that he had been approached by a South Yarra resident about a number of issues. The first was in relation to a development on the railway reserve alongside Osbourne Street, directly behind the old South Yarra Post Office on Toorak Road. The fence erected around an area of park reserve has been removed, but builders’ rubbish remains. He asked that this be removed. The resident also noted an infestation of sour grass in the area, asking that it be eradicated. They also noted graffiti on the new building behind the Post Office on the railway side. Cr Chandler asked that Council contact VicTrack to have the graffiti removed. He asked the CEO to attend to these matters.
The CEO, Warren Roberts, took the questions on notice.
C / Dead vegetation and rubbish in palm plantation on walkway leading from Williams Road, South Yarra, to Oban Place on the north side of the railway line
Cr John McMorrow said he had received an email from a resident asking that Council remove dead vegetation and rubbish from the palm plantation on the walkway leading from Williams Road, South Yarra, to Oban Place on the north side of the railway line. The email notes that the rubbish poses a fire hazard and prevents rain water penetrating to the base of the palms.
The CEO, Warren Roberts, took the question on notice.
D / Progress of the Harold Holt Swim Centre masterplan
Cr Matthew Koce said that with the warmer weather the matter of the Harold Holt Swim Centre masterplan had come to mind. He said that things were moving at a very slow pace, noting that it was almost a decade since people had dived at the pool. He asked for an update on current progress.
The CEO, Warren Roberts, said that reports will come to the next Councillor Briefing. The matter was already in train.
E / Number 8 tram route update
Cr Matthew Koce asked if Council had received an update from the State Government on the Number 8 tram route. He noted that there is considerable angst in the community about the matter.
The General Manager City Works, Simon Thomas, said that Council Officers have requested an update, but to date there has been no response.

H.Tabling of Petitions and Joint Letters

A petition signed by 48 residents of Bendigo Street, Prahran, drawing to the attention of Council the kerbside parking demand along Bendigo Street, between High Street and Malvern Road. The petition notes that Bendigo Street South is a densely populated, narrow residential street with parking on one side only, while Bendigo Street North is similar, with a combination of parking configurations. Non-resident, business patrons use the street for parking, particularly in the early evening, forcing residents to seek parking at a significant distance from their homes. In addition, development approvals in the vicinity with inadequate parking provision are adding to the complexity of the problem. The petitioners request that all kerbside parking along the entire length of Bendigo Street be made residential ‘permit only’ at all times.

I.Notices of Motion

Nil

J.Reports of Special and Other Committees

The CEO, Warren Roberts, tabled the following Assembly of Councillors Record:

  • Sustainability Advisory Committee meeting held on 21 September 2015
  • Councillor Briefing meeting held on 28 September 2015
  • Economic Development Arts and Tourism Advisory Committee meeting held on 5 October 2015
  • Steering Committee for the Feasibility Study for the future use of the Prahran Town Hall and Northbrook meeting held on 5 October 2015
  • Summary of Planning consultative meetings held in September 2015

Cr Chandler reported on a meeting of the Strategic Planning Advisory Committee held on 28 September 2015 as follows:

  • Matters discussed: These included: Amendment C217 - Neighbourhood Character Overlays - Edwardian & Interwar and Californian Bungalows, Glen Iris and Malvern East which is on tonight’s Notice Paper; structure plans and updates for VicRoads which are also on tonight’s agenda; strategies for open space as part of the Hawksburn Village consultation; and the Covenant Policy which Council asked to be prepared, which is coming to a Councillor Briefing shortly.
  • Residential Zones: These will be reviewed by the State Government.Feedback has been requested from Council Officers who will give preliminary feedback at the end of this month.It is expected that the matter will come back to Council.
  • Minutes: These have been have circulated to all Councillors.

Cr Koce reported on the Melbourne Metro Rail consultation session held on 30 September:

  • Attendees: The consultation session was attended by Melbourne Metro and Joint Venture people, including the CEO, Evan Tattersall. More than 80 people attended.
  • The Project: The $11 billion project will take 10 years and will not commence until 2017 or later.
  • Concerns: Of major concern is that no station is planned for Chapel Street or anywhere in Stonnington, and there is no government commitment to any upgrade to South Yarra train station. From the sustainability perspective, there is no benefit to Stonnington. No definitive information was given about the route the line will take. Some people who attended were seeking information about possible compulsory acquisition of their homes or businesses, but no certainty was given. Cr Koce expressed the hope that any compulsory acquisition would take heritage considerations, financial loss and goodwill into account.

K.Reports of Delegates

Nil

L.General Business

1 / planning permit application 0047/14 - 56 larnook street, prahran - construction of a multi dwelling development in a general residential zone
Procedural Motion: Moved Cr Claude UllinSeconded Cr Jami Klisaris
That consideration of Planning Permit No: 47/14 for the land located at 56 Larnook Street for construction of a multi-dwelling development in a General Residential Zone be deferred for one Council cycle.
Carried
2 / planning permit application 1024/14 - 70 wattletree road, armadale – construction of a multi-dwelling development in a residential growth zone, reduction in the car parking requirements, and alteration to access to a road in a road zone, category 1
Motion:Moved Cr Tini AthanasopoulosSeconded Cr Claude Ullin
That a Notice of Decision to Grant a Planning Permit No: 1024/14 for the land located at 70 Wattletree Road, Armadale, be issued under the Stonnington Planning Scheme for the construction of a multi-dwelling development in a Residential Growth Zone, reduction in the car parking requirements, and alteration to access to a road in a Road Zone, Category 1 subject to the following conditions:
1.Before the commencement of the development, three (3) copies of plans drawn to scale and fully dimensioned, must be submitted to and approved by the Responsible Authority. The plans must be generally in accordance with the revised plans Council date stamped 4 September 2015 but modified to show:
a)All columns within the basement parking area clearly dimensioned in accordance with the requirements of the Stonnington Planning Scheme.
b)Car parking specifications associated with the proposed car stackers and any specific drainage requirements associated with the car stackers.
c)Confirmation that the 5m by 7m passing bay will be provided at the entrance as per the requirement of Clause 52.06-8.
d)Dimensions and specifications of the proposed bicycle racks within the basement in accordance with the Australian Standards.
e)Provision of a window to the laundry of Unit 2.01.
f)Replacement of the translucent glazing film with obscure glazing or fixed screening in accordance with Standard B22 of Clause 55.
g)Location of the storm water detention system or water tanks as per condition 19.
h)Any change as required by the Sustainable Management Plan (SMP) in accordance with condition 3.
i)Any change as required by the landscape plan in accordance with condition 4.
j)Any change as required by the Tree Management Plan in accordance with condition 6.
k)Any change as required by the Waste Management Plan in accordance condition 7.
l)Any change as required by the Car Parking Allocation Pan in accordance with condition 8.
m)As change as required by the Water Sensitive Urban Design Response in accordance with condition 12.
All to the satisfaction of the Responsible Authority.
2.The layout of the site and the size, levels, design and location of buildings and works shown on the endorsed plans must not be modified for any reason (unless the Stonnington Planning Scheme specifies that a permit is not required) without the prior written consent of the Responsible Authority.
3.Concurrent with the endorsement of any plans, a Sustainable Management Plan (SMP) must be submitted to and approved by the Responsible Authority. Upon approval the SMP will be endorsed as part of the planning permit and the development must incorporate the sustainable design initiatives outlined in the SMP to the satisfaction of the Responsible Authority. The report must generally be in accordance with the SMP Version 4 prepared by Energy Water Environment dated 19 March 2015 but modified to show the following:
a)Any changes required as a result of the revised plans Council date stamped 4 September 2015.
b)A revised daylight analysis responding to the revised plans and including daylight assessment for Units G1.0, 1.02, 1.03, 1.04, G2.0, G3.0 and 2.02.
c)A revised energy efficiency modelling that reflects the revised plans.
d)The STEPS report updated to reflect the current unit numbers.
e)A site plan confirming areas considered permeable / impermeable for the purposes of the STORM tool, to correlate with the revised landscape and site plans.
f)The roof plan annotated to confirm drainage areas proposed to be connected to the rain garden and/or water tanks.
g)Cross section of the rain garden confirming dimensions, depths of substrate, planting and detention depth as per the STORM tool, and details of the proposed permeable paving.
h)Annotation of the proposed fabric assumptions used to derive the energy scores.
i)Incorporation of further energy improvement measures within the development, such as the use of LED lighting and solar photovoltaic systems to provide power to the common areas.