PERSONAL
(Insert Name and Address)
Ref: (Insert Reference)
(Date)
Dear (Name)
Re: (Position Name), Ref: (Insert vacancy reference number)
Further to your recent application for the above post, I am pleased to inform you that you have been shortlisted for interview. The interviews will be taking place on (insert date of interview) at (insert time of interview) in the (insert location). Please report to (insert reporting location) on arrival. Please contact me as soon as possible to confirm you are able to attend.
As part of the interview process you will be asked to give a brief presentation, of no more than (insert length of presentation) minutes, on the following subject: “(insert subject title)”. Data projection facilities will be available and if you wish to use them please email your presentation to us at the email address below at least 24 hours beforehand so that it can be set up in advance to save time at the interview.
Candidates are also asked to make presentations to staff in the (insert School/Service/Institute name) on (insert date). The School will be in touch with you directly to confirm the precise arrangements. The identity of short-listed candidates therefore becomes known at this stage, and potential colleagues will be interested in your achievements and interests. It is our normal practice to circulate the curriculum vitae of shortlisted candidates in advance. If this stage in the process causes you any difficulty, and especially if you are not willing for your identity to be widely know, please contact me as soon as possible, and within 24 hours of receipt of this communication.
I must inform you that under the Immigration, Asylum and Nationality Act 2006 we are obliged to check your eligibility to work in the UK before making any offer of employment. I would therefore be grateful if you could bring your original passport with you to the interview so that it can be checked, copied and verified by a member of staff. If you are unable to bring your passport, please contact me as early as possible for advice on acceptable alternative evidence.
Overnight accommodation, travel expenses equivalent to the cost of second class rail fare, and other reasonable expenses will be refunded, but please take advantage of any cheap rate tickets wherever possible. Click here http://www.ncl.ac.uk/hr/pay/payroll.php to print the interview expenses claim form on which your claim for refund should be made in due course. If you require overnight accommodation please let me know as soon as possible, and I will make the necessary arrangements with a local hotel which is close to the University campus, and which invoices us directly. We do not normally reimburse other expenses such as newspapers or telephone calls and you should settle these expenses yourself when checking out of the hotel.
Please will you also bring with you all qualifications identified as essential in the person specification.
Click here for the link to a map of the campus http://www.ncl.ac.uk/about/visit/maps.htm
If you have disclosed that you have a disability I would be grateful if you could download and complete the ‘Disclosing a Disability’ form from http://www.ncl.ac.uk/hr/support/disability.php and e-mail it to Human Resources at the address given at the bottom of the form. The information will:
· Enable you to inform us if you will require any special arrangements to be made for the interview and selection process, e.g. for access.
· enable the University to explore with you the reasonable adjustments in the workplace that could help you work safely and effectively
· help us carry out our legal obligations under the Disability Discrimination Act so that you are not discriminated against at work
· be used for data monitoring purposes and for an anonymised return to the Higher Education Statistics Agency
· be retained on your personnel record if you are appointed
If you have any queries regarding the post or any of the above, or if you are no longer interested in the post, please do not hesitate to contact me.
Yours sincerely
INSERT SIGNATURE NAMEBLOCK