Format for Bidders to Submit Their Technical Response

Schedule 1

FORMAT FOR BIDDERS TO SUBMIT THEIR TECHNICAL RESPONSE

BIDDERS ARE TO COMPLETE AND RETURN THIS DOCUMENT IN THE LAID OUT FORMAT

Schedule 1a – Basic Contractor Information

Please provide details relating to your registered offices, legal status and date of incorporation.

Company Name / Legal Status
Company Address / Date of incorporation
Post Code
Provide evidence you have an office in London which is able to supply the service. If your registered offices are not in London, please give details of the office that is:
In addition to completing the table below, please provide summary statements showing your audited annual turnover for the latest three (3) years.
YEAR 1 [insert period] / YEAR 2 [insert] / YEAR 3 [insert]
Organisation Annual Turnover
Please provide the contact details of three reference clients with whom you provide or have provided similar Services required by The Secretariat, in the boxes below.
Reference 1 / Reference 2 / Reference 3
Company Name
Company Address
Post Code
Telephone
Email
Type of organisation (as specified by the UK Companies Act of 2006 /

1. Small

1. Medium

1. Large

Gender composition of ownership of the bidding firm / Male:
Female:
Gender composition of Board (if applicable) / Male:
Female:
Do you consider yourself an environmentally friendly business?
Have you complied with the UK Modern Slavery Act of 2015? Yes/ No/ N/A

Schedule 1b Eligibility Assessment Questions

Grounds for Exclusion

You will be excluded from the procurement process if there is evidence of convictions relating to specific criminal offences including, but not limited to, bribery, corruption, conspiracy, terrorism, fraud and money laundering, or if you have been the subject of a binding legal decision which found a breach of legal obligations to pay tax or social security obligations (except where this is disproportionate e.g. only minor amounts involved).

1.b.1 Within the past five years, has your organisation (or any member of your proposed consortium, if applicable), Directors or partner or any other person who has powers of representation, decision or control been convicted of any of the following offences?

Please Mark ‘X’ In The Relevant Box / Yes / No
(a)Conspiracy as defined by the legislative or judicial bodies in your jurisdiction.
(b)Corruption as defined by the legislative or judicial bodies in your jurisdiction.
(c)Bribery as defined by the legislative or judicial bodies in your jurisdiction.
(d)The offence of cheating the Revenue as defined by the legislative or judicial bodies in your jurisdiction.
(e)The offence of conspiracy to defraud as defined by the legislative or judicial bodies in your jurisdiction.
(f)Fraud as defined by the legislative or judicial bodies in your jurisdiction.
(g)Theft as defined by the legislative or judicial bodies in your jurisdiction.
(h)Fraudulent trading as defined by the legislative or judicial bodies in your jurisdiction.
(i)Fraudulent evasion as defined by the legislative or judicial bodies in your jurisdiction.
(j)Destroying, defacing or concealing of documents or procuring the execution of a valuable security as defined by the legislative or judicial bodies in your jurisdiction.
(k)The possession of articles for use in frauds as defined by the legislative or judicial bodies in your jurisdiction.
(l)Any offence considered to be Counter Terrorism as defined by the legislative or judicial bodies in your jurisdiction.
(m)Money laundering as defined by the legislative or judicial bodies in your jurisdiction.
(n)Any Sexual Offences as defined by the legislative or judicial bodies in your jurisdiction.
(o)Drug trafficking as defined by the legislative or judicial bodies in your jurisdiction.

1.b.2 In relation to the questions set out below, the Secretariat may exclude any Contractor who answers ticks ‘Yes’ in any of the situations set out in the table below:-

Within the past three years, has:-

Please Mark ‘X’ In The Relevant Box / Yes / No
(a)your organisation been declared bankrupt or subject of insolvency or winding-up proceedings, where your assets are being administered by a liquidator or by the court, where it is in an arrangement with creditors, where its business activities are suspended or it is in any analogous situation arising from a similar procedure under the laws and regulations of any State?;
(b)your organisation been found guilty of grave professional misconduct, which renders its integrity questionable?;
(c)your organisation entered into agreements with other economic operators aimed at distorting competition?;
(d)the prior involvement of your organisation in the preparation of the procurement procedure resulted in a distortion of competition?;
(e)your organisation shown significant or persistent deficiencies in the performance of a substantive requirement under a prior contract with a contracting entity, or a prior concession contract, which led to early termination of that prior contract, damages or other comparable sanctions?;
(f)your organisation—
(i)has been guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria?; or
(ii)your organisation withheld such information or is not able to submit supporting documents?
(g)your organisation:-
(i)unduly influenced the decision-making process of the Secretariat?; or
(ii)obtained confidential information that may confer upon your organisation undue advantages in the procurement procedure?;
(h)your organisation negligently provided misleading information that may have a material influence on decisions concerning exclusion, selection or award?

1.b 3 Compliance with Equality Legislation

For organisations working outside of the UK please refer to equivalent legislation in the country that you are located.

Yes / No
(a) / In the last three years, has any finding of unlawful discrimination been made against your organisation by an Employment Tribunal, an Employment Appeal Tribunal or any other court (or in comparable proceedings in any jurisdiction other than the UK)?
(b) / In the last three years, has your organisation had a complaint upheld following an investigation by the Equality and Human Rights Commission or its predecessors (or a comparable body in any jurisdiction other than the UK), on grounds or alleged unlawful discrimination?
If you have answered “yes” to one or both of the questions in this module, please provide, as a separate Appendix, a summary of the nature of the investigation and an explanation of the outcome of the investigation to date.
If the investigation upheld the complaint against your organisation, please use the Appendix to explain what action (if any) you have taken to prevent unlawful discrimination from reoccurring.
You may be excluded if you are unable to demonstrate to The Secretariat’s satisfaction that appropriate remedial action has been taken to prevent similar unlawful discrimination reoccurring
(c) / If you use sub-contractors, do you have processes in place to check whether any of the above circumstances apply to your sub-contractors?

1.b.4 Compliance with Environmental Management legislation

For organisations working outside of the UK please refer to equivalent legislation in the country that you are located.

Yes / No
(a) / Has your organisation been convicted of breaching environmental legislation, or had any notice served upon it, in the last three years by any environmental regulator or authority (including local authority)?
If your answer to the this question is “Yes”, please provide details in a separate Appendix of the conviction or notice and details of any remedial action or changes you have made as a result of conviction or notices served.
The Secretariat will not select bidder(s) that have been prosecuted or served notice under environmental legislation in the last 3 years, unless it is satisfied that appropriate remedial action has been taken to prevent future occurrences/breaches.
(b) / If you use sub-contractors, do you have processes in place to check whether any of these organisations have been convicted or had a notice served upon them for infringement of environmental legislation?

1.b.5 Compliance with Health and Safety legislation

For organisations working outside of the UK please refer to equivalent legislation in the country that you are located.

Yes / No
(a) / Does your organisation has a Health and Safety Policy that complies with current UK legislative requirements?
(b) / Has your organisation or any of its Directors or Executive Officers been in receipt of enforcement/remedial orders in relation to the Health and Safety Executive (or equivalent body) in the last 3 years?
If your answer to this question was “Yes”, please provide details in a separate Appendix of any enforcement/remedial orders served and give details of any remedial action or changes to procedures you have made as a result.
The Secretariat will exclude bidder(s) that have been in receipt of enforcement/remedial action orders unless the bidder(s) can demonstrate to The Commonwealth’s satisfaction that appropriate remedial action has been taken to prevent future occurrences or breaches.
(c) / If you use sub-contractors, do you have processes in place to check whether any of the above circumstances apply to these other organisations?

ANNEX B Proposal Specific Questions

Technical Questions

Number / Question / Weighting
1 / Quality of Personnel
Please provide CVs of the project team and details of their knowledge, experience and qualifications relevant to this project. What back up plan have you got in place? / 25%
Insert your answer here
2 / Methodology
Describe the proposed methodology for this study. Attach and then describe your standard project and risk management framework and its relevance to this project. Where relevant, include your practical examples based on past projects. / 20%
Insert your answer here
3 / Terms of Reference
Set out briefly your thoughts and plans for meeting the Terms of Reference in Annex A. Including proposed work plan. / 10%
Insert your answer here
4 / Experience of Similar Work
Demonstrate in your response your experience of successfully completing similar requirement. / 20%
Insert your answer here
5 / Commercial - Price / 25%

A Partner, Director or authorised signatory, in his/her own name, on behalf of the Bidder must sign the declaration below.

I certify that the information supplied is accurate to the best of my knowledge and that I accept the conditions and undertakings requested in the RFP. I confirm my staff will be paid no less that the minimum London living wage. I understand and accept that false information could result in rejection my proposal submitted under this RFP.

By signing and returning this letter, I/we confirm that I/we have not in relation to this opportunity or the RFP:

1. Entered into any agreement with any other person with the aim of preventing bids being made or as to the fixing or adjusting of the amount of any bid or the conditions on which any bid is made or the elements or contents of any bid;
2. Informed any other person, other than the Commonwealth Secretariat of any confidential information in relation to the project, except where disclosure, in confidence, was necessary for the purposes of preparing the RFP;
3. Caused or induced any person to enter into such an agreement as is mentioned in paragraphs (a) and (b) above;
4. Committed any offence under applicable anti-bribery or anti money laundering laws and/or regulations;
5. Offered or agreed to pay, give or accept any sum of money, inducement or valuable consideration directly or indirectly to any person for doing or having done or causing or having caused to be done, in relation to any proposed bid, any act or omission;
6. Offered or agreed to pay, give or accept any sum of money, inducement or valuable consideration directly or indirectly to any person bidding for the RFP, or from any person in relation to this project; or
7. Agreed to undertake work or services for any other person in connection with the project.

Either - I/ we know of no conflict of interest which, if came to be known, would prohibit my firm from carrying out this work [or] I would like to declare the following conflict/s of Interest and have set out how they will be managed (please list conflict and mitigating action that will be taken/ put into place).

In this letter the word "person" includes any person, body or association, corporate or incorporate and "agreement" includes any arrangement whether formal or informal and whether legally binding or not.

Signed:
Name:
Telephone No:
Email address:
Position/Status in the organisation:
Date:

Annex C

PRICING SCHEDULE

Our ref: 365-2016

Tender for the Review of the Commonwealth Youth Programme

Requirements / Fixed Price Quote: (GBP) Excl. Vat
Total Net Cost Of Quotation
Total Cost Of VAT (if Applicable)
Total Cost Of Quotation
Signed:-
Print Name:-
Date:-
Position / Job Title:-
For and behalf of:-
Email:-
Telephone:-