minutes of the LOCAL ACADEMY COMMITTEE MEETING OFMILLBROOK PARK CHURCH OF ENGLAND PRIMARY SCHOOL HELD ON 8THJUNE2017 AT 6:55Pm AT MILLBROOK PARK CE PRIMARY SCHOOL, SCHOOL HOUSE LANE, MILL HILL NW7 1JF
PRESENT:
Name / Category of Governor / Additional Information / Term of OfficeMichael Roberts (MR) / Appointed by the LDBS Academies Trust /
- Vice Chair of the Local Academy Committee
- Link Governor for Health and Safety
Helen Foster (HF) / Appointed by the LDBS Academies Trust / Link Governor Data Analysis / 14/06/16 to 13/06/20
Anthony David (AD) / Executive Head Teacher / N/A
Nicola Dudley (ND) / Head of School / N/A
Rev Jonathan Shaw (JS) / Parish Priest / N/A
Rachel Tilley (RT) / Staff Governor / 16/11/16 to 15/11/20
Louise Watters (LW) / Parent Governor / 11/01/17 to 10/01/21
Ashish Saggar (AS) / Parent Governor / 11/01/17 to 10/01/21
Rachel Kane (RK) / Co-opted Governor / Link Governor RE / 14/06/16 to 13/06/17
Sola Odusina (SO) /
- Clerk to Local Academy Committee
175. Opening Prayer
1751.1Rev. Jonathan Shawopened the meeting with a prayer.
176. Welcome AND INTRODUCTIONS
176.1The VCOG welcomed everybody to the meeting, informing Governors that the LAC meeting had started late due to the Ofsted inspection and the feedback provided from the inspectors. The Ofsted Inspectors hadgiven very positive feedback and rated MBP as ‘Good’. The VCOG and governors congratulated the staff, HOS and EHT for their excellent work at the school.
177. apologies for absence
177.1Apologies for absence were received and accepted from Jennifer Crane and Chris Maslin.
178.declarations of interesTS / PECUNIARY INTEREST
178.1 There were no declarations of interest.
179. declarations of any other business
179.1There wereno declarations of anyother business.
180. minutes of the meeting held on 4THMAY 2017 for accuracy
180.1 The minutes of the meeting held on 4thMay 2017 were AGREED as a true and accurate record of the meeting subject to including in minute 167, ‘Mill Hill East Church’ as one of the four churches in the area which the school would fall under. The minutes wereSIGNED by the Vice-Chair of the LAC.
Action / Who / Deadline180 / a. / File minutes of the meeting / SO/ND / Jun ‘17
181. matters arising from the minutes of the meeting held on4THMAY 2017not on the agenda for today’s meeting
181.1 Minute 158a Update declaration of interest form with new details.
Carried forward to July 2017.
Action / Who / Deadline181 / a. / Update declaration of interest form with new details. / HF / Jul ‘17
181.2Minutes136a, b, c,deto carry out English, Read, Write, Inc. school monitoring visit and report back to the LAC. To carry out Behaviour Transition Times in Stage 3 visit and report back to the LAC.To carry out a visit to the school to look into British Values
This was due by Term 3.
Action / Who / Deadline181 / b. / To carry out English, Read, Write, Inc. school monitoring visit and report back to the LAC. / HF / Term 3
c. / To carry out Behaviour Transition Times in Stage 3 visit and report back to the LAC. / RT / Term 3
d / To carry out follow up visit to school to monitor Values Assembly and report back to the LAC. / HF / Term 3
e / To carry out a visit to the school to look into British Values / LW / Term 3
181.3Minute 158e COGto collate skills audit and Governance checklist responses and feedback to LAC
This had been completed.
181.4Minute 158fFinance Manager to inform school of the outcome of SEN funding issue LAT raised with Barnet.
This had been carried forward to July.
Action / Who / Deadline181 / f. / Finance Manager to inform school of the outcome of SEN funding issue LAT raised with Barnet. / PW / Jul ‘17
181.5Minute 159a.To update agenda front sheet. RK re-appointed as Coopted governor for another year and AS as Maths governor with ‘Watching Brief’.
Thishad been completed.
181.6Minute 161a.To circulate blank pro forma to governors for their suggestions/ideas of the school priorities for the next academic year.
This had been completed.
181.6Minute 161b. Governors to complete proforma with suggestions/ideas for priorities for next academic year.
It was AGREED that governors would complete the proforma with ideas and send in by 22nd June 2017. A meeting would be arranged to discuss the suggestions /priorities on 29th June 2017.
Action / Who / Deadline181 / g. / Governors to complete pro-forma with ideas suggestions of the school priorities for 2017/18. / All gov’s / Jun ‘17
h / To discuss ideas/suggestions at a meeting to be arranged on 29th June 2017. / JC/MR/HF/ND/AD / Jun ‘17
181.7Minute 161c. School Travel Plan document to be circulated to governors and uploaded onto GVO.
Action / Who / Deadline181 / i. / To circulate Travel Plan document to governors and upload on to GVO. / RT/SO / Jul ‘17
181.8Minute 161d. To obtain quote and go ahead with development of the slope in the playground area provided it did not exceed £10,000.
The HOS had provided an email update with a photograph of the artwork earlier in the week, advising that ‘SchoolScapes’ had been commissioned 'to undertake the work. The figure had come to £7,800.00 excluding VAT. The company were now making arrangements with the School Caretaker about the installation date.
181.9Minute 163a&b. Governing Monitoring Visits form to be updated to reflect the various changes and Governors to liaise with school to arrange mutually suitable times to carry out monitoring visits.
This was due in July 2017.
Action / Who / Deadline181 / j. / Governor Monitoring Visits form to be updated to reflect the various changes. / JC / Jul ‘17
k. / Governors to liaise with school to arrange mutually suitable times to carry out monitoring visits. / All gov’s / Jul’17
181.10Minute 166a. To circulate LDBS protocol on Governor Monitoring Visits to governors.
This had been completed.
181.11Minute 169b. To meet with Kathy Gisborne on 6thJuly 2017. Meeting to be arranged by HOS.
Action / Who / Deadline181 / l. / To meet with Kathy Gisborne on 6th July 2017. Meeting to be arranged by HOS. / MR/HF/ND / Jul ‘17
Actions outstanding from May’s Meeting noted as being carried forward
Action / Who / Deadline180 / a. / File minutes of the May LAC meeting. / SO/ND / Jun‘17
181 / a. / Update declaration of interest form with new details. / HF / Jun ‘17
b. / To carry out English, Read, Write, Inc. school monitoring visit and report back to the LAC. / HF / Term 3
c. / To carry out Behaviour Transition Times in Stage 3 visit and report back to the LAC. / RT / Term 3
d. / To carry out follow up visit to school to monitor Values Assembly and report back to the LAC. / HF / Term 3
e. / To carry out a visit to the school to look into British Values. / LW / Term 3
f. / Finance Manager to inform school of the outcome of SEN funding issue LAT raised with Barnet. / PW / Jul‘17
g. / Governors to complete proforma with ideas suggestions of the school priorities for 2017/18. / All gov’s / Jun ‘17
h / To discuss ideas/suggestions at a meeting to be arranged on 29th June 2017. / JC/MR/HF/ND/AD/RT / Jun ‘17
i / To circulate Travel Plan document to governors and upload on to GVO. / RT/SO / Jul ‘17
j / Governor Monitoring Visits form to be updated to reflect the various changes. / JC / Jul ‘17
k / Governors to liaise with school to arrange mutually suitable times to carry out monitoring visits. / All gov’s / Jul’17
l / To meet with Kathy Gisborne on 6th July 2017. Meeting to be arranged by HOS. / MR/HF/ND / Jul ‘17
Actions outstanding from June’s Meeting noted as being carried forward
Action / Who / Deadline183 / a. / Skills audit, effective governance checklist and action plan deferred to July meeting. / All gov’s /SO / Jul ‘17
187. / a. / To devise an Action Plan to develop ‘Spirituality’ in the school. / ND/RK / Oct‘17
188 / a. / Letter to be written on behalf of the LAC updating and advising parents of the parking situation at the school. / MR / Jul‘17
189 / a. / Policies for adoption were deferred to July meeting. / All gov’s/SO / Jul ‘17
193 / a. / Draft and circulate agenda for July’s LAC meeting to Chair and Executive Head teacher / SO / Asap
182. LOCAL ACADEMY COMMITTEE GOVERNORS UPDATE AND LINK GOVERNOR APPOINTMENTS
182.1 No further updates to report.
183. SKILLS AUDIT EFFECTIVE GOVERNANCE CHECKLIST AND ACTION PLAN
183.1 Deferred to next meeting.
Action / Who / Deadline183 / a. / Skills audit, effective governance checklist and action plan deferred to July meeting. / All gov’s /SO / Jul ‘17
184. FINANCE REPORT
184.1 There was no further finance update to report from the last LAC meeting.
185. LEADERSHIP REPORT
185.1It was highlighted that Kathy Gisborne’s update report on the school had been very positive. There were no questions or issues raised by governors.
186. SAFEGUARDING
186.1 The VCOG reported that the Ofsted team hadseen Safeguarding at the school as a strength.
186.2 In part 2 confidential minutes.
187. SIAMS REPORT
187.1 The HOS advised that one of the two areas for development which came from the SIAMS was for the school ‘to develop a clearer definition of spirituality.' Governors were asked to spend some time thinking about how they would define spirituality and send in their ideas to her. The HOS would also meet with Jayne Pavlou (the LAT RE advisory teacher) sometime in the week who could provide some advice on the best way to develop this area. The aim would then be for the HOS to meet with the RE link governor to formulate an Action Plan for improvement.
Action / Who / Deadline187 / a. / To devise an Action Plan to develop ‘Spirituality’ in the school. / ND/RK / Oct‘17
188. PARKING
188.1 Governors were informed of the serious incident that had happened on Tuesday morning in the vicinity of the school which had involved a Millbrook parent and a Millbrook resident crashing their cars at low speed, in the rain. Following that, the parent accidentally accelerated their car which ended up driving down the steps and going into the lobby area of the flats.There were no children involved or injured and there were no adult significant injuries, just shock and bruises. The police and ambulance attended the scene and the situation was dealt with.
188.2 Following a discussion the LAC DECIDED that a letter should be written to parents from the LAC providing an update on the parking situation, advising that the school had done all it could to alleviate the issues with parking but due to legal reasons and the jurisdiction of the school not extending to the outside roads there was nothing else the school could do. Therefore any traffic or parking issues should be directed to the Estate Manager rather than the school.
Action / Who / Deadline188 / a. / Letter to be written on behalf of the LAC updating and advising parents of the parking situation at the school. / MR / Jul‘17
189 POLICIES FOR REVIEW/ADOPTION
189.1Deferred to July meeting.
Action / Who / Deadline189 / a. / Policies for adoption were deferred to July meeting. / All gov’s/SO / Jul ‘17
190. UPDATE ON GOVERNORS’ SCHOOL VISITS, TRAINING AND DEVELOPMENT
190.1 Louise Watters advised that her scheduled training arranged by Barnet had been cancelled at the last minute.
191. CORRESPONDENCE (IF ANY)
191.1 Correspondence had been received from the LAT providing an update on the LAT Board meeting. No other correspondence had been received.
191.2 The LDBS bulletin for June 2017 had been received.
192. ANY OTHER BUSINESS
192.1 There was no other business to discuss.
193. Agenda for the next Local ACADEMY COMMITTEE meeting
193.1The following items would be on the agenda for the next LAC meeting:
- Leadership Report –
- Finance Report
- Safeguarding
- Policies for review
- Skills Audit
- LAC Meeting dates for the next school year –
Action / Who / Deadline
193 / a. / Draft and circulate agenda for July’s LAC meeting to Chair and Executive Head teacher / SO / Asap
194.DATE OF NEXT LOCAL ACADEMY COMMITTEE MEETING
194.1The next LAC meeting will take place on 6thJuly 2017 at 6.00pm.
This part of the meeting ended at 19.30pm
Date: 6th July2017
Vice Chair’s signature
Minutes of Millbrook Park CE Primary School LAC meeting held on 08/06/171